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Boys & Girls Club of Indian River County, Inc. — Vero Beach Teen Center/Youth Volunteer Corps <br /> Grant Application to the Children's Services Advisory Committee <br /> F. PROGRAM EVALUATION (Entire Section F not to exceed two pages) <br /> 1 . DEMOGRAPHICS : What information (data elements) will you need to collect in order to <br /> accurately describe your target population including demographics (age, gender, and ethnic <br /> background) required by the funder in Section H? What are the pieces of information that <br /> qualify them for your target population? How do you document their need for services or <br /> their "unacceptable condition requiring change" from Section Bl ? <br /> Each participant will be required to fill out a membership application that is manually entered <br /> into a computer software program called "Member Tracking". This program allows us to <br /> electronically maintain a database on each member that includes demographic, age, gender, race, <br /> family economics , daily attendance, and activities in which they participated. <br /> Our target population is tracked by age. We are able to track our special interest in serving <br /> disadvantaged youth by asking and collecting the following : <br /> • Does your child receive free or reduced lunch? (Asked to determine low economics). <br /> • Who does your child live with? (Asked to determine single parent family status). <br /> Limited access to affordable after school programs for children 6 — IS years of age, low <br /> economics, juvenile crime and below average academic achievement is the condition requiring <br /> change . <br /> 2. MEASURES : What data elements will you need to collect to show that you have <br /> achieved (or made progress toward) your Measurable Outcomes in Section D? What <br /> tools or items are you using as measures (grades, survey scores, attendance, absences, <br /> skill levels) for your program ? Are you getting baseline information from a source on <br /> ` 4w your Collaboration List in Section E? Are there results from your Activities in Section <br /> D that need to be documented ? How often do you need to collect or follow-up on this <br /> data ? <br /> Youth Volunteer Corps : <br /> Structured Reflective Process : the Team Leader documents collected thoughts and /or collects <br /> written documentation from each Youth Volunteer. This information is retained for evaluation and <br /> tracking purposes. <br /> YVC Staff Evaluation : After each project each Team Leader who is present completes an evaluation. <br /> This document measures the impact and effectiveness of the youth volunteers and evaluates positive <br /> and negative elements of the project. <br /> After each PALS site, the YVC Team Leader completes a weekly evaluation of the existing program, <br /> listing the level of participation, journal documentation, problems and success. The Tutees and Tutors <br /> journals are held by each YVC Team Leader for long-range tracking and analysis. <br /> After each week of the Summer Program, the Team Leader completes weekly evaluations from their <br /> sites. The youth volunteers reflection paperwork is held by each Team Leader for long-range tracking <br /> and analysis. <br /> Pre/Post- Survey: After selected projects, a pre- and post survey is given to youth volunteers to <br /> measure personal growth and their learning experience. <br /> Parent Evaluations: After the summer program, a program evaluation is sent home to receive <br /> feedback from the parents of the youth volunteers to gain insight in ways to improve or change the <br /> program in the future. <br /> Agency Evaluations : After the Youth Volunteer Corps has done a project at any agency, an <br /> vr„ evaluation is sent to receive feedback from the staff and supervisors of that agency. This is to measure <br /> 10 <br />