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,. <br /> EXHIBIT B <br /> (From policy adopted by Indian River County Board of county Commissioners on February 191 <br /> 2002) <br /> " D . Nonprofit Agency Responsibilities After Award Funding <br /> Indian River County provides funding to all nonprofit agencies on a reimbursement basis only . <br /> All reimbursable expenses must be documented by an invoice and/or a copy of the canceled <br /> check. Any expense not documented properly to the satisfaction of the Office of Management & <br /> Budget and/or the County Administrator may not be reimbursed . <br /> If an agency repeatedly fails to provide adequate documentation , this may be reported to the <br /> Board of Commissioners . In the event an agency provides inadequate documentation on a <br /> consistent basis , funding may be discontinued immediately . Additionally , this may adversely <br /> affect future funding requests. ` <br /> Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For <br /> example , no expenditures prior to October 1st may be reimbursed with funds from the following <br /> year. Additionally , if any funds are unexpended at the end of a fiscal year, these funds are not <br /> carried over to the next year unless expressly authorized by the Board of Commissioners. <br /> All requests for reimbursement at fiscal year and (September 30t) must be submitted on a timely <br /> basis. Each year, the Office of Management and Budget will send a letter to all nonprofit <br /> agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is <br /> typically early to mid October, since the Finance Department does not process checks for the <br /> prior fiscal year beyond that point. <br /> Each reimbursement request must include a summary of expense by type . These summaries <br /> should be broken down into salaries , benefit, supplies, contractual services , etc. If Indian River <br /> County is reimbursing an agency for only a portion of an expense (e.g . salary of an employee) , <br /> then the method for this portion should be disclosed on the summary. The Office of Management <br /> & Budget has summary forms available. <br /> Indian River County will not reimburse certain types of expenditures. These expenditure types <br /> are listed below. <br /> a) Travel expenses for travel outside the County including but not limited to : mileage <br /> reimbursement, hotel rooms, meals, meal allowances , per diem , and tolls . Mileage <br /> reimbursement for local travel (within Indian River County) is allowable . <br /> b) Sick or Vacation payments for employees. Since agencies may have various sick and <br /> vacation pay policies, these must be provided from other sources. <br /> c) Any expenses not associated with the provision of the program for which the County has <br /> awarded funding . <br /> d) Any expense not outlined in the agency's funding application . <br /> The County reserves the right to decline reimbursement for any expense as deemed necessary . " <br />