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Certified Public Accountants 3055 Cardinal Drive - Suite 303 ( 772) 231 - 1440 Vero Beach , Florida 32963 FAX ( 772) 231 -3064 Community Child Care Resources , Inc . P . O . Box 3451 Vero Beach, FL 32964 To the Board of Directors of Community Child Care Resources , Inc . : In planning and performing our audit of the financial statements of Community Child Care Resources , Inc . for the year ended June 30 , 2002 , we considered its internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control . Our assessment of the internal control was limited to obtaining an understanding of the internal control sufficient to plan our audit and did not include tests of controls . However, we noted certain matters involving the internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants . Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the organization ' s ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements . Minutes Several organization actions that require Board of Directors approval were not documented in the minutes . The organization's minutes should note the appointing and approval by the directors of the corporate attorney and independent auditors . The establishment of an employee health insurance plan and related benefits should also be approved by the Board of Directors and so noted in the minutes . Parent Fees The review and testing of billings for Parent Fees indicated that controls over the Statement of Understanding fee calculation and cash receipts have improved considerably over the prior year. It was noted, however, that some accounts were invoiced for less payments than called for in the Statement of Understanding. A review system should be initiated to assure that parents are invoiced for all students participating in the program. Funding Reimbursements It was noted that reimbursement requests for psychological support were stopped short of the funded grant amount due to using the budget amount rather than the actual grant amount. Management should track support provided and reimbursed against the grant amount. Member: American Institute of Certified Public Accountants • Florida Institute of Certified Public Accountants