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POLARIS <br /> Schedule K <br /> Data Migration - Data Requirements - continued <br /> Patron Records <br /> The patron records must adhere to the following standards : <br /> o Data must be provided in an ASCII text file with one record per line and a unique delimiter to separate <br /> fields (the delimiter must be a character (or characters) that is not used within the text of the data); file <br /> structure and data field definitions must be provided by Library or third-party vendor to assist us in <br /> identifying the data in the various columns . <br /> o Data is not to be compressed. <br /> o Unique barcode numbers must be used for each patron record . <br /> Circulation Transactions (including reserves and patron account information) <br /> The circulation transaction records must adhere to the following standards: <br /> o Polaris typically migrates current item and patron status, fines and fees, and bibliographic and/ or item <br /> level holds as a part of this process. <br /> o Data must be provided in an ASCII text file with one record per line and a unique delimiter to separate <br /> fields (the delimiter must be a character (or characters) that is not used within the text of the data); file <br /> structure and data field definitions must be provided by Library or third-party vendor to assist us in <br /> identifying the data in the various columns. <br /> o Data is not to be compressed. <br /> Unique links to bibliographic, patron, and/ or item records (preferably using barcode numbers as the linking <br /> elements between the files). <br /> Final Processing <br /> A final load will occur at an agreed upon period after the first data cut is loaded and approved. Following are the <br /> requirements for final processing: <br /> o The Library is responsible for pulling out a full copy of the data it wishes to have converted during the <br /> final period. Polaris will process the bibliographic, item, authority, patron and transactions records if <br /> they can be identified, extracted, and provided to us for loading/ removing. <br /> o Final processing will use the same profile as for the primary conversion. Any modifications to the profile <br /> after the first load should be carefully and completely discussed with Polaris prior to the final data pull. <br /> o All of the data files must be provided in the format requirements as stated in the individual file type <br /> sections above. <br /> Reports <br /> Reports of counts and exceptions to data mappings will be provided. Customized reports may incur additional <br /> charges depending on the requirements. <br /> 3/20/07 Indian River County Contract Page 30 of 30 <br />