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Edward Byrne Memorial Justice Assistance Grant ( JAG ) Program Florida Department of Law Enforcement made or received by the subgrant recipient or its contractor in conjunction with this agreement. c . The subgrant recipient will give the awarding agency or the General Accounting Office , through any authorized representative , access to and the right to examine all paper or electronic records related to the financial assistance . 24 . Retention of Records The subgrant recipient shall maintain all records and documents for a minimum of three ( 3 ) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons . 25 . Signature Authority The Subgrant Recipient Authorizing Official or Designated Representative and the Implementing Agency Official , Administrator or Designated Representative , who sign the Signature Page , have the authority to request changes to the approved agreement . The prior mentioned individuals have authority to sign or make amendments to the Sole Source , ADP Justification and the Privacy Certification forms . The Project Director has authority to submit requests for approval of specific travel , and Performance Reports , with the exception of the Financial and Closeout Package , which also requires the signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee . 26 . Delegation of Signature Authority When the authorized official of a subgrant recipient or the implementing agency designates some other person signature authority for him /her , the chief officer or elected official must submit to the Department a letter or resolution indicating the person given signature authority . The letter indicating delegation of signature authority must be signed by the chief officer or elected official and the person receiving signature authority . The letter must also specify the authority being delegated . 27 . Personnel Changes Upon implementation of the project , in the event there is a change in Chief Executive Officers for the Subgrant recipient or Implementing Agency , Project Director , or Contact Person , the Department must be notified in writing with documentation to include appropriate signatures . 28 . Background Check Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law , the provisions of § 435 , Fla . Stat, shall apply. a . All positions in programs providing care to children , the developmentally disabled , or vulnerable adults for 15 hours or more per week ; all permanent and temporary employee positions of the central abuse hotline ; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to § 435 , Fla . Stat. , using the level 2 standards set forth in that chapter. b . All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection , security background investigations shall include , but not be limited to , employment history checks , fingerprinting SFY 2090 Page 8