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2003-253D
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2003-253D
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EXHIBIT B <br /> [From policy adopted by Indian River County Board Of County Commissioners on February 19 , <br /> 2002] <br /> " D . Nonprofit Agency Responsibilities After Award of Funding <br /> Indian River County provides funding to all nonprofit agencies on a reimbursement basis <br /> only. <br /> All reimbursable expenses must be documented by an invoice and/or a copy of the canceled <br /> check . Any expense not documented properly to the satisfaction of the Office of Management & <br /> Budget and/or the County Administrator may not be reimbursed . <br /> If an agency repeatedly fails to provide adequate documentation , this may be reported to the <br /> Board of Commissioners . In the event an agency provides inadequate documentation on a <br /> consistent basis , funding may be discontinued immediately. Additionally, this may adversely <br /> affect future funding requests . <br /> Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For <br /> example , no expenditures prior to October 1 " may be reimbursed with funds from the following <br /> year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not <br /> carried over to the next year unless expressly authorized by the Board of Commissioners . <br /> All requests for reimbursement at fiscal year end ( September 30th) must be submitted on a timely <br /> basis . Each year, the Office of Management & Budget will send a letter to all nonprofit agencies <br /> advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early <br /> to mid October, since the Finance Department does not process checks for the prior fiscal year <br /> beyond that point . <br /> Each reimbursement request must include a summary of expenses by type . These summaries <br /> should be broken down into salaries , benefits , supplies , contractual services , etc . If Indian River <br /> County is reimbursing an agency for only a portion of an expense (e . g . salary of an employee ) , then <br /> the method for this portion should be disclosed on the summary. The Office of Management & <br /> Budget has summary forms available . <br /> Indian River County will not reimburse certain types of expenditures . These expenditure types are <br /> listed below. <br /> a . Travel expenses for travel outside the County including but not limited to ; mileage reimbursement, <br /> hotel rooms , meals , meal allowances , per Diem , and tolls . Mileage reimbursement for local travel <br /> (within Indian River County) is allowable . <br /> b . Sick or Vacation payments for employees . Since agencies may have various sick and vacation <br /> pay policies , these must be provided from other sources . <br /> c . Any expenses not associated with the provision of the program for which the County has awarded <br /> funding . <br /> d . Any expense not outlined in the agency's funding application . <br /> The County reserves the right to decline reimbursement for any expense as deemed necessary. " <br /> - 1 - <br />
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