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(d) After the initial advance , if any, payment shall be made on a quarterly reimbursement basis . Additional reimbursement requests in excess of those made quarterly may be approved by the Department for exceptional circumstances . An explanation of the exceptional circumstances must accompany the request for reimbursement . The Recipient agrees to expend funds in accordance with the Budget, Attachment A , and the Scope of Work, Attachment B and B - 1 of this Agreement. If the necessary funds are not available to fund this Agreement as a result of action by Congress, the state Legislature , the Office of the Comptroller or the Office of Management and Budgeting, all obligations on the part of the Department to make any further payment of funds hereunder shall terminate, and the Recipient shall submit its closeout report within thirty ( 30) days of receipt of notice from the Department . The amount of funds available pursuant to this rule chapter may be adjusted proportionally when necessary to meet any matching requirements imposed as a condition of receiving federal disaster relief assistance or planning funds . Any requests received after November 1 , 2006 , may, in the discretion of the Department, not be reimbursed from this Agreement . Reimbursement requests shall not be submitted by facsimile transmission . Changes to the amount of funding to be provided may be accomplished by notice from the Department to the Recipient, in the form of certified mail , return receipt requested . The Department may make an award of additional funds by subsequent Award Letter certified mail , return receipt requested . These additional funds may be accepted by the Emergency Management Director or the Recipient's contact identified in Paragraph ( 13 ), above if authorized . Should the Recipient determine it does not wish to accept the award of additional funds, then the Recipient shall provide notice to the Department contact within thirty (30) days of receipt of the Award Letter. Otherwise , the Recipient shall provide to the Department its written notice of acceptance within forty-five (45 ) days of receipt of the Award Letter. The terms of this Agreement shall be considered to have been modified to include the additional funds upon the Department' s receipt of the written notice of acceptance and receipt of a budget form which details the proposed expenditure of the additional funds . The budget form will be provided by the Department when the offer of additional funds is made . All funds received hereunder shall be placed in an interest-bearing account with a separate account code identifier for tracking all deposits , expenditures and interest earned . Funds disbursed to the Recipient by the Department that are not expended in implementing this program shall be returned to the Department, along with any interest earned on all funds received under this Agreement, within ninety (90) days of the expiration of the award Agreement . The Recipient shall comply with all applicable procurement rules and regulations in 15