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Each item should be visually inspected whenever possible . Bigger items (computers , response vehicles , etc. ) should <br /> have an asset decal (information/serial number) placed in a prominent location on each piece of equipment as per <br /> recipient agency requirements . The serial number should correspond with the appropriate receipt to confirm purchase . <br /> Photographs should be taken of the equipment ( large capitol expenditures in excess of $ 1 , 000. per item ) . <br /> If an item is not available (being used during time of the site visit) , the appropriate documentation must be provided to <br /> account for that particular piece of equipment. Once the tour/visual/spot inspection of equipment has been completed , the <br /> FDEM personnel will then conduct an exit conference with the grantee to review the findings . <br /> Other programmatic issues can be discussed at this time , such as missing quarterly reports , payment <br /> voucher/reimbursement, equipment , questions , etc . <br /> Post Site Visit <br /> FDEM personnel will review the site visit worksheet as a team and receive notes from the Financial Review Team , if <br /> applicable . <br /> Within 30 calendar days of the site visit , a monitoring report will be generated and sent to the grantee explaining any <br /> issues and corrective actions required or recommendations. Should no issues or findings be identified , a monitoring report <br /> to that effect will also be generated and sent to the grantee . The grantee will submit a Corrective Action Plan within <br /> a <br /> timeframe as determined by the FDEM . The Site Visit Worksheet , report and photographs will then be included in the <br /> grantee's file along with any documents distributed at the site visit by the grantee . <br /> K. Programmatic Point of Contact <br /> Contractual Point of Contact Programmatic Point of Contact <br /> Chanda Brown Nicole Stanley <br /> FDEM FDEM <br /> 2555 Shumard Oak Blvd . 2555 Shumard Oak Blvd . <br /> Tallahassee , FL 32399-2100 Tallahassee , FL 32399-2100 <br /> (850) 414-8538 (850) 410-3457 <br /> Chanda , brown@em , myflorida , com Nicole . Stan le em , myf lorida .com <br /> L. Contractual Responsibilities <br /> The FDEM shall determine eligibility of projects and approve changes in scope of work. <br /> The FDEM shall administer the financial processes . <br /> 32 <br />