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11 . Submit draft COOP Plans for each of the six critical services to the department for review <br /> in accordance with the Reporting Schedule , Section VII . of this Scope of Work . <br /> 12 . Submit final versions of COOP Plans for each of the six critical services to the <br /> Department in accordance with the Reporting Schedule , Section VII . of this Scope of <br /> Work . <br /> VI . Reporting Requirements and Reimbursement <br /> A. Quarterly Reports shall be submitted for each Plan in accordance with this Agreement and <br /> Section VII , Reporting Schedule , of this Scope of Work using the corresponding Quarterly <br /> Report Form provided for each Plan , attached hereto as Attachment C . The Quarterly <br /> Reports are due to the Department no later than the end of each quarter of the program year <br /> and shall continue to be submitted each quarter until submission of the administrative <br /> closeout report. The Quarterly Report shall provide the status of documentation requirements <br /> in accordance with the Plan Development (Section V . ) of this Scope of Work , as well as a <br /> breakdown of the project finances used for each Plan . <br /> B . Reimbursement may be requested on a quarterly basis as needed , and will be based on <br /> activities and expenses as reported in accordance with the Reporting Schedule , Section VII of <br /> this Scope of Work . Funds will be reimbursed upon submission of the corresponding <br /> Quarterly Report , Attachment C , and the submission of an approved Financial Report/ <br /> Reimbursement Request for payment , Attachment E . Funds are to be expended in <br /> accordance with the Budget and Scope of Work . Final Reimbursement Requests shall be <br /> received by the Department no later than May 16, 2004 <br /> C . A full accounting for the expenditure of the $50 , 000 will be contained in the Final Closeout <br /> Report (Attachment D ) , which is due 30 days after the termination of this Agreement or upon <br /> completion of the activities contained in this Agreement, and prior to final disbursement of <br /> funds under this Agreement . <br /> VII . Reporting Schedule <br /> A. First Quarter Report, provide at a minimum : <br /> 1 . Revised Indian River County Terrorism Incident Response Plan Annex : <br /> a . Agency List for the revision of the Indian River County Terrorism Incident Response <br /> Plan Annex . <br /> b . Project Timeline for the revision of the Indian River County Terrorism Incident <br /> Response Plan Annex . <br /> c . Estimated Budget Plan for the revision of the Indian River County Terrorism Incident <br /> Response Plan Annex . <br /> d . Reimbursement request for funds expended during reporting quarter, with supporting <br /> backup documentation , including copies of vendor invoices , cancelled checks and <br /> purchase orders . <br /> 2 . Indian River County COOP Plans : <br /> a . Agency List for the development of the Indian River County COOP Plans for the six <br /> critical services : Fire/Rescue , Police/Sheriffs , Emergency Management , 911 <br /> Communications , EMS/Ambulance , Public Works/Engineering . <br /> b . Strategy and Program Management Plan for the Indian River County COOP Plans . <br /> c. Estimated Budget Plan for the Indian River County COOP Plans . <br /> 26 <br />