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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT 02/09 Page 12 State : No funds received pursuant to this contract may be expended for lobbying the Legislature , the judicial branch or a state agency . 13 . 13 Maintenance : The Agency agrees to maintain any project not on the State Highway System constructed under this Agreement . If the Agency constructs any improvement on Department right-of-way, the Agency ® will ❑ will not maintain the improvements made for their useful life . 13 . 14 Vendors Rights : Vendors ( in this document identified as the Agency) providing goods and services to the Department should be aware of the following time frames . Upon receipt , the Department has 5 working days to inspect and approve the goods and services unless the bid specifications , purchase order or contract specifies otherwise . The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services . The 20 days are measured from the latter of the date the invoice is received or the goods or services are received , inspected , and approved . If a payment is not available within 40 days after receipt of the invoice and the receipt , inspection , and approval of goods and services , a separate interest penalty in accordance with Section 215 . 422 ( 3 )( b ) , Florida Statutes , will be due and payable in addition to the invoice amount to the Agency. Interest penalties of less than one $ 1 will not be enforced unless the Agency requests payment . Invoices which have to be returned to the Agency because of Agency preparation errors will result in a delay in the payment . The invoice payment requirements do not start until a properly completed invoice is provided to the Department . A Vendor Ombudsman has been established within the Department of Financial Services . The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment( s ) from the Department . The Vendor Ombudsman may be contacted at 850-413-5516 or by calling the State Comptroller' s Hotline , 877-693-5236 . 13 . 15 Reimbursement of Federal Funds : The Agency shall comply with all applicable federal guidelines , procedures , and regulations . If at any time a review conducted by FHWA reveals that the applicable federal guidelines , procedures , and regulations were not followed by the Agency and FHWA requires reimbursement of the funds , the Agency will be responsible for repayment to the Department of all funds awarded under the terms of this Agreement . Federal Economic Stimulus awards do not exempt the Agency from adherence to federal guidelines , procedures , and regulations .