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approval and then forwarded to the respective State for inclusion in the appropriate MPO TIP and STIP . Projects under the FLHP are subject to the metropolitan and statewide planning requirements . Award Procedure The State DOTs generally decide which projects will be developed within funding levels but the FHWA division office located in each State makes the final decision on the eligibility of specific projects . There are several categories where funding is allocated at the discretion of the Secretary of Transportation and administered by the FHWA . Candidate projects for discretionary allocations are usually solicited before the start of the Federal fiscal year (October 1 ) and must be submitted by the State DOTs . FHWA approval of a project and execution of a project agreement constitute a commitment to pay the Federal share of the project's allowable costs . Projects administered by the FHWA Office of FLH or the FLMAs are subject to procurement processes identified in the Federal Acquisition Regulations . Project awards are subject the availability of funds . Deadlines There are no deadlines for applications for projects using apportioned funds . For discretionary project allocations , applications are usually considered late in the fiscal year before the year for which the funds are available . Allocations to specific projects are generally made early in the fiscal year. Contact Federal agency for deadline date(s) . All allocations are made through the State DOT, which is advised of schedules for submission of candidates . Range of Approval/Disapproval Time From 1 day to 5 months . Formula and Matching Requirements Most Federal -aid highway funds are distributed by statutory formula. Eligibility requirements for most programs are also determined by legislative criteria . Some categories , including part of the bridge and Interstate Maintenance funds, are distributed on a discretionary basis . The normal maximum Federal share is 90 percent for the EIS projects , and 80 percent for most other projects . The Federal share for some programs may be increased in the case of States with large areas of Federal lands . Some projects, including territorial highway projects, FLHP projects , certain safety improvements, and emergency relief projects require no matching of Federal funds . Length and -Time Phasing of Assistance- Federal- aid highway funds generally become available at the beginning of the fiscal year for which they are authorized and must be obligated within 3 years after the close of that fiscal year. However, some categories of funds are available until expended. Reports Except for projects that a state has oversight responsibility for, the FHWA division office in each State monitors and reviews State projects and programs during highway project location, design and construction. After the project is completed State maintenance of the project is reviewed periodically.