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s <br /> G.R. O .W . , Inc . <br /> January 10, 2003 <br /> Page 2 <br /> We recommend that GROW create an accounting policies and procedures manual . There may be an <br /> assumption that because GROW ' s accounting system is relatively simple , there is no need for such a <br /> manual . However, written procedures , instructions , and assignments of duties will prevent or reduce <br /> misunderstandings , errors , inefficient or wasted effort, duplicated or omitted procedures , and other <br /> situations that can result in inaccurate or untimely accounting records . A well devised accounting <br /> manual can also help to ensure that all similar transactions are treated consistently, that accounting <br /> principles used are proper, and that records are produced in the form desired by management. A good <br /> accounting manual should aid in the training of new employees and possibly allow for delegation to other <br /> employees of some accounting functions management performs . It will take some time and effort for <br /> management and financial personnel to develop a manual ; however, we believe this time will be more <br /> than offset by time saved later in training and supervising accounting and support personnel . <br /> We wish to thank the entire staff for their support and assistance during the audit. <br /> This management letter is intended solely for the information and use of G.R. O . W. , Inc . ' s Board of <br /> Directors and management, federal awarding agencies and pass -through entities . However, this report is a <br /> matter of public record and its distribution is not limited. <br /> 4;� Z � � cO . <br /> O ' Haire, Kmetz, Nuttall, Field & Co . , chartered <br /> Certified Public Accountants <br /> January 10, 2003 <br /> a <br /> - 14- <br />