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y About importing and exporting metadata Metadata that exists in earlier ESRI formats can be easily imported into ArcCatalog . The formats that are easily importable are : • Text • XML • SGML - Standard Generalized Markup Language (SGML) format defined by the FGDC 's metadata parser utility ArcCatalog uses the FGDC ' s metadata parser utility itself to import and export metadata in its supported formats . The XML format can be used to import metadata that was created with ArcCatalog . The importers provided with ArcCatalog will overwrite all of an item 's existing metadata . Note : if Enable automatic update of metadata is unchecked , ArcCatalog will not overwrite any existing values . FGDC Metadata Workbook The FGDC Metadata Workbook , Version 2 .0 is in electronic form ( Adobe PDF - book marked enabled ) . The workbook is free of charge and is easily down loadable (size 130 pages , 1 Mb) . The workbook complies with the latest version of the FGDC Content Standard for Digital Geo-spatial Metadata ( CSDGM ) , FGDC-STD-001 - 1998 and contends both textual and color graphical information about the FGDC CSDGM including background information , how to read and use the Standard , a color graphical and textual representation of the content information of the Standard , a description of Profiles and User Defined Metadata Extensions , and some metadata examples . The workbook is free to download and can be distributed among organizations . To access this workbook, visit the following link: htto : //www. fgdc .gov/ metadata / meta workbook html Why Metadata ? The major uses of metadata are : • Help organize and maintain an organization's internal investment in spatial data , • Provide information about an organization 's data holdings to data catalogues , clearinghouses, and brokerages • To provide information to process and interpret data received through a transfer from an external source . Y The Standard What do internal and external organizations need to know about Indian River County ' s datasets ? The standard provides a common set of terminology and definitions for the documentation of geo-spatial data , including data elements for the following topics : • Identification Information : basic information about the data set. Examples include title, geographic area covered , currentness , and rules for acquiring or using the data . • Data Qualify Information : an assessment of the quality of the data set . Examples include positional and attribute accuracy, completeness , consistency, sources of information , and methods used to produce the data . Recommendations on information to be reported and tasks to be performed are in the Spatial Data Transfer $ Standard ( Federal Information Processing Standard 173 - 1992) . 6-21 GIS Needs Assessment and Implementation Plan Chapter 6 - Data Standards and Transfer