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Maintenance <br /> Maintenance includes routine maintenance activities , field preparation and user safety . <br /> The Department of General Services is responsible for many facilities, grounds , and services <br /> areas within Indian River County : most facilities are concentrated in urban areas , primarily in <br /> the City of Vero Beach and Sebastian . <br /> GIS can be used extensively tracking and coordinating facilities and grounds maintenance . <br /> A complete inventory of County facilities is essential prior to using GIS software . It is critical <br /> that a complete digital inventory of various types of infrastructure is performed , including <br /> buildings, facilities, grounds , and telecommunications . In the long term , it is recommended <br /> that automated data capture tools or portable GIS be systematically introduced into the <br /> everyday operations of field crews . Hand-held data capture devices will enable the <br /> important process of building digital and attribute data about infrastructure as well as <br /> publicly owned land . <br /> GIS will establish better control on a system-wide basis . GIS should be used for districting as <br /> districts are dynamic and changing based on : efficient use of staff, efficient use of <br /> equipment, travel time to facilities, citizen access to division staff, and distribution of public <br /> lands by acreage . GIS should also be used to assist with prioritization of both regular and ad <br /> hoc maintenance of telecommunications infrastructure . <br /> The following is a list of recommended tasks to be performed and uses for GIS technology for <br /> Indian River County facilities maintenance : <br /> • Develop GIS tools to depict building/facility patronage <br /> ` 0 Inventory of public lands, especially County-owned property <br /> • Access to GIS data about natural conditions such as soil and slope <br /> • Utilize GIS for routing and scheduling of maintenance crews <br /> • Developed a computerized GIS link to the Datastream work order system <br /> • Training with GPS/Automated data-capture tools and GIS software <br /> Field Access to Geo-Spatial Data <br /> Field personnel in the Buildings and Grounds Division , Cooperative Extension Agent , Soil and <br /> Water District , and Telecommunications Division , as well as other field staff throughout the <br /> Department, will benefit from field access to maps and GIS data . At present , field personnel <br /> in each division rely on hard copy maps provided on an ad -hoc basis by other departments . <br /> There are two methods for field personnel to access spatial information in the field : <br /> III . Map Books <br /> IV . Mobile Computers <br /> Map books are recommended as a basic means of providing field personnel with access to <br /> updated and accurate maps . Once designed and developed , these map books can <br /> provide both short and long-term access for a variety of staff )including part-time workers ) . <br /> Mobile computers , specifically hand-held computers, are recommended as more <br /> sophisticated means of providing field personnel with access to dynamic mapping and <br /> basic spatial analysis capabilities . Mobile computers are recommended for use in the long <br /> term , as field personnel become more familiar with GIS and the need for field-based GIS <br /> becomes more prevalent within the Department. <br /> I. Map Books <br /> The most cost-effective solution for access to spatial information in the field is via map <br /> books . Map books can be generated for all field personnel . Each page can display a <br /> 129 <br /> GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment <br />