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r <br /> (75 % ) of the final approved project costs , whichever is less (the " Grant Amount' ) . The <br /> Grant Amount is limited to only those items which are directly related to this project as <br /> described in Exhibits "A" and " B" . Project costs incurred as of October 13 , 2004 , are <br /> eligible for reimbursement . Project costs for which the applicant has already received <br /> reimbursement from any other source are not eligible for funding under this grant . <br /> FEMA or other federal funds can not be used to match funding received under this grant . <br /> To assist the Entity ( Subrecipient) with the initial three ( 3 ) months of implementation , the <br /> Department may make an advance of no more than 25 percent of the grant award . The <br /> Entity ( Subrecipient) must request the advance payment in writing using forms provided <br /> by the Department . Funds provided as an advance payment must be placed in a non- <br /> interest bearing account . Only one advance payment will be made ; thereafter, <br /> disbursements will be made on a reimbursement basis . <br /> No more than 75 percent of the Grant Amount will be paid to the Entity ( Subrecipient) <br /> prior to Certification of Acceptance by the Department . The final payment shall not be <br /> made until Certification of Acceptance is received from the Department . For installed <br /> plant materials , a sixty (60 ) day grow- in -period will be required after project completion . <br /> Certification of Acceptance by the Department may be requested sixty (60 ) days after <br /> project completion . Upon receipt of the Certification of Acceptance , the Entity <br /> ( Subrecipient) may submit an invoice for final payment. The Entity ( Subrecipient) must <br /> submit the final claim for reimbursement to the Department on or before <br /> November 15 , 2007 . <br /> ( 1 ) Purchases of $2 , 500 to $25 , 000 shall be carried out documenting two or more <br /> written quotations or written record of telephone quotations or informal bids to be <br /> opened upon receipt , whenever practical . Competitive sealed bidding is required <br /> for all purchases exceeding $25 , 000 . Justification must be provided for a sole <br /> source award or for an award to a vendor other than the vendor submitting the <br /> lowest bid or quote . <br /> (2 ) Bills for fees or other compensation for services or expenses shall be submitted <br /> in detail sufficient for a proper pre-audit and post-audit thereof, and bills for travel <br /> expenses specifically authorized by this Agreement shall be submitted and paid <br /> in accordance with the rates specified in Section 112 . 061 , Florida Statutes . <br /> (3 ) Records of costs incurred under terms of this Agreement shall be maintained and <br /> made available upon request to the Department at all times during the period of <br /> this Agreement and for three years after final payment is made . Copies of these <br /> documents and records shall be furnished to the Department upon request . <br /> Records of costs incurred include all records of the costs of the Entity <br /> ( Subrecipient) and subcontractors considered necessary by the Department for a <br /> proper audit of the project . <br /> (4 ) A person or affiliate who has been placed on the convicted vendor list following a <br /> conviction for a public entity crime may not submit a bid on contract to provide <br /> any goods or services to a public entity , may not submit a bid on a contract with a <br /> public entity for the construction or repair of a public building or public work , may <br /> not submit bids on leases of real property to a public entity , may not be awarded <br /> or perform work as a contractor, supplier, subcontractor, or consultant under a <br /> contract with any public entity , and may not transact business with any public <br /> entity in excess of the threshold amount provided in Section 287 . 017 , Florida <br /> 2 <br />