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r (75 % ) of the final approved project costs , whichever is less (the " Grant Amount' ) . The Grant Amount is limited to only those items which are directly related to this project as described in Exhibits "A" and " B" . Project costs incurred as of October 13 , 2004 , are eligible for reimbursement . Project costs for which the applicant has already received reimbursement from any other source are not eligible for funding under this grant . FEMA or other federal funds can not be used to match funding received under this grant . To assist the Entity ( Subrecipient) with the initial three ( 3 ) months of implementation , the Department may make an advance of no more than 25 percent of the grant award . The Entity ( Subrecipient) must request the advance payment in writing using forms provided by the Department . Funds provided as an advance payment must be placed in a non- interest bearing account . Only one advance payment will be made ; thereafter, disbursements will be made on a reimbursement basis . No more than 75 percent of the Grant Amount will be paid to the Entity ( Subrecipient) prior to Certification of Acceptance by the Department . The final payment shall not be made until Certification of Acceptance is received from the Department . For installed plant materials , a sixty (60 ) day grow- in -period will be required after project completion . Certification of Acceptance by the Department may be requested sixty (60 ) days after project completion . Upon receipt of the Certification of Acceptance , the Entity ( Subrecipient) may submit an invoice for final payment. The Entity ( Subrecipient) must submit the final claim for reimbursement to the Department on or before November 15 , 2007 . ( 1 ) Purchases of $2 , 500 to $25 , 000 shall be carried out documenting two or more written quotations or written record of telephone quotations or informal bids to be opened upon receipt , whenever practical . Competitive sealed bidding is required for all purchases exceeding $25 , 000 . Justification must be provided for a sole source award or for an award to a vendor other than the vendor submitting the lowest bid or quote . (2 ) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof, and bills for travel expenses specifically authorized by this Agreement shall be submitted and paid in accordance with the rates specified in Section 112 . 061 , Florida Statutes . (3 ) Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three years after final payment is made . Copies of these documents and records shall be furnished to the Department upon request . Records of costs incurred include all records of the costs of the Entity ( Subrecipient) and subcontractors considered necessary by the Department for a proper audit of the project . (4 ) A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on contract to provide any goods or services to a public entity , may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work , may not submit bids on leases of real property to a public entity , may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity , and may not transact business with any public entity in excess of the threshold amount provided in Section 287 . 017 , Florida 2