8/10/2016 1:10:49 PM
9/30/2015 9:12:45 PM
Official Document Type
Agenda Item Number
Gifford Youth Activity Center
Summer Cultural Camp Children's Services Advisory Grant Contract
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} <br /> 4 . Grant Funds and Payment . The approved Grant for the Grant Period is : TWENTY SEVEN <br /> THOUSAND , EIGHTY DOLLARS ($27 , 080 . 00) . The County agrees to reimburse the <br /> Recipient from such Grant funds for actual documented costs incurred for the Grant <br /> Purposes provided in accordance with this Contract . Reimbursement requests may be made <br /> no more frequently than monthly. Each reimbursement request shall contain the information , <br /> at a minimum , that is set forth in Exhibit "B" , attached hereto and incorporated herein by this <br /> reference . All reimbursement requests are subject to audit by the County. In addition , the <br /> County may require additional documentation of expenditures , as it deems appropriate . <br /> 5 . Additional Obligation of Recipient . <br /> 5 . 1 . Records . The Recipient shall maintain adequate internal controls in order to safeguard <br /> the Grant . In addition , the Recipient shall maintain adequate records fully to document <br /> the use of the Grant funds for at least three (3 ) years after the expiration of the Grant <br /> Period , The County shall have access to all books , records , and documents as required <br /> in this Section for the purpose of inspection or audit during normal business hours at the <br /> County's expense , upon five (5) days prior to written notice . <br /> 5 . 2 . Compliance with Laws . The Recipient shall comply at all times with all applicable <br /> federal , state , and local laws and regulations . <br /> 5 . 3 . Quarterly Performance Reports . The Recipient shall submit quarterly, cumulative , <br /> Performance Reports to the Human Services Department of the County, within fifteen <br /> ( 15 ) business days following : December 31 , March 31 , June 30 and September 30 , <br /> 5 .4 . Audit Requirements . If Recipient receives $25 , 000 , or more in aggregate , from all <br /> Indian River County government funding sources , the Recipient is required to have an <br /> audit completed by an independent certified public accountant at the end of the <br /> Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the <br /> Recipient shall submit the audit to the Indian River County Office of Management and <br /> Budget . The fiscal year will be as reported on the application for funding , and the <br /> Recipient agrees to notify the County prior to any change in the fiscal period of <br /> Recipient . The Recipient acknowledges that the County may deny funding to any <br /> Recipient if an audit required by this Contract for the prior fiscal year is past due and has <br /> not been submitted by May 1 . <br /> 5 .4 . 1 . The Recipient further acknowledges that , promptly upon receipt of a qualified <br /> opinion from its independent auditor, such qualified opinion shall immediately be <br /> provided to the Indian River County Office of Management and Budget. The <br /> qualified opinion shall thereupon be reported to the Board of Commissioners and <br /> funding under this Contract will cease immediately. The foregoing termination right <br /> is in addition to any other right of the County to terminate the Contract. <br /> 5 .4 . 2 . The Indian River County Office of Management and Budget reserves the right at <br /> any time to send a letter to the Recipient requesting clarification if there are any <br /> questions regarding a part of the financial statements , audit comments , or notes . <br /> 5 . 5 . Insurance Requirements . Recipient shall , no later than September 21 , 2005 provide to <br /> Indian River County Risk Management Division a certificate , or certificates , issued by an <br /> insurer, or insurers , authorized to conduct business in Florida that is rated not-less-than <br /> Category A- :VII by A. M . Best, subject to approval by Indian River County's Risk <br /> Manager, of the following types and amounts of insurance : <br /> ( i ) Commercial General Liability Insurance in an amount not less than <br /> $ 1 , 000 , 000 combined single limit for bodily injury and property <br /> - 2 - <br />
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