2003-174 - Laserfiche WebLink

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Acceptance: Receipt of an item shall not be an indication that the items are acceptable . Final acceptance and authorization of payment shall be given after a thorough inspection indicates that the item is delivered in accordance with the Bid Specifications . Suppliers are advised that in the event the delivered item does not meet specifications , payment will be withheld until such time the supplier takes necessary corrective action . Descriptive Information : Descriptive literature including Specifications must accompany your bid. Manufacturer' s name and model numbers are used herein solely for the purpose of establishing a standard of design , quality , and used of the merchandise required . Products of other manufacturers will be acceptable if they meet or exceed established standards with the exception of those items specified "NO SUBSTITUTION" . Variations to Specifications : For purposes of evaluation , Bidder must indicate any variances from the specifications and / or conditions on the form provided with this Invitation to Bid . Otherwise , it will be assumed that the product or service fully complies with the specifications . Items specifically described as alternates shall be reviewed as an alternative bid to be considered by the County, in lieu of the primarily specified item(s) . However, item(s) varying from the published specifications shall be considered substitutes , and the County reserves the right to consider or not to consider substitute bids . Substitutes shall be subject to disqualification if the County does not approve the substitution . Interpretations : No oral interpretations will be made to any Bidder as to the meaning of the Specifications . Every request for such an interpretation shall be made in writing, addressed and forwarded to Indian River County , ten ( 10) or more days before the date fixed for opening of the bids . The County shall not be responsible for oral interpretations given by any County employee . Every interpretation made to bidder will be in the form of an Addendum to the specifications , which if issued, will be sent promptly as is practical to all persons to whom specifications have been issued. All such Addenda shall become part of the specifications . Further, it shall be the responsibility of each bidder, prior to submitting their bid, to contact Indian River County ' s Purchasing Division at (772 ) 567 - 8000 ext 1416 to determine if addenda were issued and to make such addenda a part of their bid. Default Provision : In case of default by the Bidder, Indian River County may procure the articles or services from other sources and hold the Bidder responsible for excess incurred thereby , and may take such action , as it deems appropriate , including legal action for Damages or Specific Performance . Manufacturer 's Certification : Indian River County reserves the right to request from the Bidder a separate manufacturer ' s certification of all statements made in the proposal . Signed Bid Considered an Offer: This signed bid shall be considered an offer on the part of the Bidder. Indian River County Board of County Commissioners shall deem the offer accepted upon approval . Non Collusion , By signing and submitting the Bid Form , the Bidder certifies that , • This bid has been arrived at by the bidder independently and has been submitted without collusion , and without any agreement, understanding , or planned common course , or action with , any vendor of materials , supplies , equipment, or services described in the invitation to bid, designed to limit independent bidding or competition , and Page 4 of 37