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procedures relating to privacy, including but not limited to this Privacy Policy and the County' s use and disclosure procedures . The Privacy Official will also serve as the contact person for participants who have questions, concerns , or complaints about the privacy of their PHI . The County ' s Privacy Official is Ann Rankin, Benefits/Payroll Administrator, Human Resources Department . All departments and constitutional offices shall have a designated Privacy Coordinator, which will be the individual . that accepts PHI from employees within each respective department/constitutional office . All privacy coordinators should meet on an annual basis or as needed with the Privacy Official for training refresher and to monitor ongoing compliance with this privacy policy. 2 . Workforce Training It is the County' s policy to train all members of its workforce who have access to PHI on its privacy policies and procedures . The Privacy Official is charged with developing training schedules and programs so that all affected workforce members receive the training necessary and appropriate to permit them to carry out their functions within the Plan. 3 . Technical and Physical Safeguards and Firewall The County will establish on behalf of the Plan appropriate technical and physical safeguards to prevent PHI from intentionally or unintentionally being used or disclosed in violation of HIPAA' s requirements . Technical safeguards include limiting access to information by creating computer firewalls. Physical safeguards include locking doors or filing cabinets. Firewalls will ensure that only authorized employees will have access to PHI, that they will have access to only the minimum amount of PHI necessary for plan administrative functions, and that they will not further use or disclose PHI in violation of HIPAA' s privacy rules. 4. Privacy Notice The Privacy Official is responsible for developing and maintaining a notice of the Plan's privacy practices that describes: • the uses and disclosures of PHI that may be made by the Plan; • the individual's rights ; and • the Plan's legal duties with respect to the PHI. The privacy notice will inform participants that the County will have access to PHI in connection with its plan administrative functions. The privacy notice will also provide a description of the County' s complaint procedures, the name and telephone number of the contact person for further information, and the date of the notice. The notice of privacy practices will be individually delivered to all participants : 5