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ATTACHMENT C ADVANCE PAYMENT - INTEREST EARNED MEMORANDUM "SAMPLE DOCUMENT" TO : Dena VanLandingham, Bureau of Beaches and Coastal Systems , MS#300 FROM : Linda Scott, Finance and Accounting Director, Bureau of Finance and Accounting, MS#78 DATE : SUBJECT : Advance Payment — DEP Agreement No . : XXXX BECP — HRP Project No. : XXXX Interest Due to DEP : (Quarterly) Pursuant to Section 216 . 181 ( 16)(b), Florida Statutes, advance payments may be required to be deposited into an interest bearing account until all funds have been depleted. In order to comply with this statute, advance approval of the Comptroller, and the terms of the above referenced contract, the following information is needed for our records no later twenty (20) days following each calendar quarter (i.e. January 20, April 20, July 20, and October 20.) Advance funding disbursed (date of disbursement) $ 1 . Advanced funds expended by contractor covering period of (agreement execution) to (end of most recent calendar qtr) $ 2 . Balance advance funding principle available $ 3 . Interest earned on advanced funds covering period of (agreement execution) to (end of most recent calendar qtr) $ 4 . Amount of interest paid to DEP as of (end of most recent calendar qtr) $ 5 . Balance Due to DEP as of (end of most recent calendar qtr) $ (Project Manager' s Signature) (Date) Special Instructions : If the grant/contract specifies that any accrued interest which is based upon a grant/contract advance payment(s) will not be paid to DEP until after termination of the grant/contract, the advance fund recipient shall complete report items 1 and 2 only for the first three quarters of the state' s fiscal year. The report for the state ' s fourth fiscal year quarter shall include items 1 , 2 , 3, 4, and 5. Items 3 , 4, and 5 will be the life to date interest If the contract states that no interest is due, quarterly reports of unexpended advances are required, lines 1 and 2 . The line 1 and 2 reported amounts are on a cash basis for the advance payment principle. Do not include receivables, payables, or interest previously paid to DEP. If the grant/contract requires quarterly accrued interest payments to DEP, the fund recipient must complete items 1 through 5 for each quarterly report. Payments of interest due to DEP shall be paid within the specifications of the contract/grant. Thank you for your cooperation in providing the above information. If you have questions, please contact Lydia Louis (850) 245-2452 in the Contracts Disbursement Section. Attachment C, DEP Agreement No . H5IR1 , Page 1 of 1