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2004-293
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2004-293
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Last modified
10/3/2016 10:04:08 AM
Creation date
9/30/2015 8:26:24 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
11/23/2004
Control Number
2004-293
Agenda Item Number
11.B.1
Entity Name
Florida Department of Community Affairs
Subject
Disaster Relief Funding Agreement Hurricane Jeanne
Archived Roll/Disk#
3224
Supplemental fields
SmeadsoftID
4739
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maintain documentation of work performed and costs incurred on each project identified in a Project Worksheet <br /> sufficient to permit a formal audit comporting with ordinary , customary and prudent public accounting requirements . <br /> Upon the failure of Subgrantee to create and maintain such documentation, Grantee may terminate further funding <br /> under this Agreement, and Subgrantee shall reimburse to Grantee all payments disbursed earlier to Subgrantee, <br /> together with any and all accrued interest. <br /> A . Subgrantee shall submit the following documentation for Large Projects (the Small Project threshold for <br /> this declaration is $54, 100) . <br /> 1 . A Request for Reimbursement conforming to the sample attached to this Agreement as <br /> Attachment C . <br /> 2 . A Summary of Documentation Form conforming to the sample attached to this Agreement as <br /> Attachment D, which shall be supported by original documents such as contract documents, invoices, purchase orders, <br /> change orders and the like; <br /> 3 . A request for final inspection; <br /> 4 . A signed Project Completion and Certification Report upon the completion of all projects; and <br /> 5 . The Project Completion and Certification Report specified by Paragraph B of this Article. <br /> B . For all projects, Subgrantee shall state on the "Project Completion and Certification Report" that all work <br /> was performed in accordance with this Agreement and the requirements in each Project Worksheet, and shall state the <br /> date of completion. <br /> C . Grantee will inspect Small Projects by random selection, and will conduct the final inspections on Large <br /> Projects, to ensure that all work has been performed within the scope of work specified on the Project Worksheets. <br /> Costs not within the approved scope of work shall not be reimbursed. <br /> ARTICLE VII. Cost Sharin¢. The federal share of the eligible costs specified in the Project Worksheets <br /> under this Agreement shall be ninety (90) percent of such costs, unless a higher percentage is approved, of such costs <br /> and the nonfederal share shall be the remaining amount. Payment of all or a specified portion of the nonfederal share <br /> of such costs is contingent upon a potential future State appropriation defining the apportionment of the nonfederal <br /> share. Administrative costs in addition to the Project Worksheets that are otherwise eligible under 44 C.F.R. Part 206 <br /> and do not require matching funds may also be funded by FEMA . <br /> ARTICLE VIII. Payment of Costs. Grantee shall disburse the eligible costs to Subgrantee in accordance <br /> with the following procedures. <br /> A. Grantee shall disburse the federal and nonfederal shares of the eligible costs for Small Projects to <br /> Subgrantee as soon as practicable after execution of this Agreement and formal notification by the Federal Emergency <br /> Management Agency of its approval of the pertinent Project Worksheet. <br /> B . Grantee shall reimburse Subgrantee for the federal and nonfederal shares of the eligible costs for Large <br /> Projects as soon as practicable after Subgrantee has delivered the following documents to Grantee: <br /> 1 . A Request for Reimbursement Form conforming to the sample attached to this Agreement as <br /> Attachments C ; <br /> 2 . A Summary of Documentation Form conforming to the sample attached to this Agreement as <br /> Attachment D which shall be supported by original documents such as contract documents, invoices, purchase orders, <br /> change orders and the like and is also available at www . floridapa . or<ty . ; and, <br /> 3 <br />
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