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rr.r • The administrative charge borne by municipalities will be included within the impact fee and not as an "add-on" cost . Imposition , Calculation , and Collection of Impact Fees • Impact fees may be imposed as early as subdivision approval and as late as the issuance of the certificate of occupancy . • Most communities require payment prior to the issuance of the building permit. • A procedure must be included in the ordinance that allows the applicant to submit an independent impact fee calculation following a prescribed county methodology . For example, the current IRC Traffic Impact Fee Ordinance provides that : o the County Administrator or designee shall have the right to accept or reject the applicant ' s Independent Impact Fee Study ; and o an appeal of the County Administrator ' s decision may be made to the BCC . • Impact fee revenue must be deposited into segregated accounts to ensure that revenues will be expended for the provision of capital facilities for which the fees are collected . Use of Impact Fee Revenue • Collected impact fees may be spent only on the public facilities for which they were collected . • Fees cannot be spent for operations and maintenance and must be spent only for capital facilities and costs incidental to the capital facilities (e . g . , fees can be spent on additional library books because they are necessary to put the library facilities to use) . • Impact fee revenues spent on privately -owned lands or educational facilities must revert to the School Board in the event the charter school ceases operation as a publicly-sponsored school facility . • Impact fees must be spent within a reasonable period of time to strengthen the nexus between the fee payer and the benefit provided by the capital facilities . • Most communities in Florida require fees to be spent within six years . • Reasonable geographic areas for the demonstration of benefit have been determined by the courts to be as large as countywide . • The determination of a proper benefit area depends on the background data and nature of the service being provided ( see Table 1 - 1 on the following page , which summarizes considerations associated with service areas and benefit districts in IRC) . • Reasonable administrative costs attributable to the provision of facilities for which impact fees are assessed also may be covered by impact fee revenues . These include the reasonable costs of maintaining an impact fee coordinator position, updating the impact fee ordinance/fee schedule, and covering administrative costs incurred by municipalities in the collection of fees . The costs ,*Moe Tindale-Oliver & Associates, Inc . Indian River County February 2005 I -7 Impact Fee Study