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coordinate with the County Planning Director, who will jointly be responsible for making meeting arrangements and providing written notification at least seven (7) days prior to the meeting. 3 .2 The Staff Working Group (SWG) shall, at a minimum, meet twice a year ( I " week of February and 3 `d week of March each year in accordance with the Timeline Schedule (Appendix A) at the County Administration Building, unless re-scheduled by agreement) to set direction, formulate recommendations, review population and student projections, and discuss issues regarding coordination of land use and school facility planning, including such issues as development trends, school needs, co- location and joint use opportunities, on-site or off-site infrastructure improvements (e . g. roads, sidewalks and bikeways) needed to support schools and ensure safe student access, and the school concurrency process, including such issues as School Capacity and Level of Service Standards, school service area boundaries, and student generation multipliers. For consistency, student generation multipliers shall not be updated yearly but shall be re-evaluated on a periodic basis and updated to reflect long term trends . The SWG will also be responsible for preparing an annual assessment report on the effectiveness of the school concurrency system by March I " of each year. The County Planning Director will be responsible for making meeting arrangements and providing written notification at least seven (7) days prior to the meeting. 3 .3 The Elected Officials Oversight Committee (EOOC) shall, at a minimum, meet every year (2nd week of July each year in accordance with the Timeline Schedule (Appendix A) at the County Administration Building, unless re-scheduled by agreement) . The meetings will be opportunities for representatives of the County Commission, the City Councils, and the School Board to set direction, discuss issues, and reach understandings concerning issues of mutual concern regarding coordination of land use and school facilities planning, including population and student growth, development trends, school needs, off-site improvements, and joint use opportunities. The County Planning Director will be responsible for making meeting arrangements and providing written notification at least seven (7) days prior to the meeting. 3 .4 The Citizens Oversight Committee (COC) shall, at a minimum, meet annually ( Ist week of April) in accordance with the Timeline Schedule (Appendix A) to evaluate and provide input on public school planning and other school concurrency issues and activities. The County Planning Director will be responsible for making meeting arrangements and providing notification at least seven (7) days prior to the meeting. Section 4 Population and Student Enrollment Projections 4. 1 Population Projections: By January 31st of each year, County staff shall provide School District staff with population projections by TAZ (traffic analysis zones) . The SWG will meet in accordance with the Timeline Schedule (Appendix A) to consider these projections and to discuss and agree on population projections. 4 .2 The School District shall use the Department of Education (DOE) countywide student enrollment projections or a "Local Enrollment Forecast" approved by the School Board in preparing the School District' s Educational Facility Plan. The School Board may request that the DOE projections be adjusted to reflect the development trends and enrollment as measured by the Local Enrollment Forecast. In order to use the Local Enrollment Forecast instead of the DOE projections, the School Board must receive a waiver from the DOE . In formulating such a request, the School Board will coordinate with the Local Governments regarding future populations and growth . The School Board will inform the Local Governments of action taken by DOE on any such request. F9Community Development\Users,lANG RANGE\CompPlan Amendmem.Public Sdiools\UpdatesuLXFINAL IRC Interlocal Agreement - January 31 , 2008.doe 8