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Section 3 . PAYMENT AND ACCOUNTING OF EXPENSES . The parties agree that the expenses for the Counties ' portion of the Court Administration budget shall be paid as follows $ ( a ) Charges will be billed and mailed directly to the St . Lucie County Clerk of the Circuit Court Finance Department . Appropriate employees of the Clerk will check the bills for accuracy and compliance with the budget approved by the Court Administration Budget Committee and the respective Board of County Commissioners for each County . In the event of insufficient budget , the Finance Department will notify the St . Lucie County Management and Budget Department to take appropriate action . Court Administration shall be required to submit all expense invoices to the Finance Department of the Clerk of the Circuit Court for St . Lucie County by the end - of - year deadline or by October 31 =i , whichever is earlier . ( b ) Each individual County shall automatically send twenty- five percent ( 25 % ) of its prorated portion of the expenses in the adopted budget to the Clerk on a quarterly basis for each year that the agreement is in effect . Each quarterly payment shall be due within thirty ( 30 ) days of the end of the quarter (e . g . payment for the quarter beginning October 1 , shall be due by December 31 ) . No invoice will be submitted by St . Lucie County to request these funds . If payments are not submitted in full by the deadlines set forth in this Agreement , the Clerk shall notify the St . Lucie County Management and Budget Department and they shall send a letter of non - compliance to that County notifying of the violation of this Agreement . If an amendment is approved by the Court Administration Budget Committee and the respective Board of County Commissioners of each County , at a later date , each individual County shall send its portion of the increase to the Clerk within 30 days of approval . Each County is responsible for meeting reporting requirements per Sections 29 . 0085 , 939 . 185 , Florida Statutes , and any other federal , state , or local requirements . In recognition of this fact , the St . Lucie County Management and Budget Department will send financial reports , based on St . Lucie County ' s Banner Financial System forms , on a quarterly basis to the counties for Court Administration and Court Related Technology Funds . ( c ) The Clerk shall deposit all monies received from the Counties into the Court Administration fund for Court Administration operations and Court Technology Fund for court related technology expenses per Section 28 . 24 ( 12 ) ( e ) 1 , Florida Statutes . On or before December 31 of each year , commencing December 31 , 2009 , an annual report for the prior year shall be submitted to the counties by the St . Lucie County Management and Budget Department . The report shall include the actual expenses for the prior fiscal year ending September 301h . Each report shall include a breakdown of expenditures by expense category . S \ ATTY \ AGREEMNT\INTERLOC \Chief Judge- Court Funding Finolmpd - 3 -