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Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program b. Financial Reports ( 1 ) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Monthly Project Expenditure Reports ( 1 - 11 ) are due thirty-one (31 ) days after the end of the reporting period . Quarterly Project Expenditure Reports ( 1 -3) are due thirty-one (31 ) days after the end of the reporting period . In addition , if the subgrant award period is extended, additional Financial Claim Reports shall be submitted . A final Project Expenditure Report and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to the Department within forty-five (45) days of the subgrant termination period . Such claim shall be distinctly identified as "final" . (2 ) All project expenditures for reimbursement of subgrant recipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCGJ ). A subgrant recipient shall submit either monthly or quarterly project expenditures in order to report current project costs . Reports are to be submitted even when no reimbursement is being requested . (3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit. (4) Before the "final" project expenditure request will be processed , the subgrant recipient must submit to the Department all outstanding project reports and must have satisfied all special conditions . Failure to comply with the above provisions shall result in forfeiture of reimbursement. (5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to the Department by February 1 , May 1 , August 1 , and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Item 9 , Program Income. ) c. Other Reports The subgrant recipient shall submit other reports as may be reasonably required by the Department. 4. Fiscal Control and Fund Accounting Procedures a . The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures . All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the Department. b . All expenditures and cost accounting of funds shall conform to OJP Financial Guide (as amended ), U . S. Department of Justice Common Rule for State and Local Governments, and federal Office of Management and Budget's (OMB) Circulars A-21 , A-87 , and A-110, orA-102 as applicable, in their entirety. c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient. 5. Payment Contingent on Appropriation and Available Funds The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore , the obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds . FDLE Byrne Formula Grant Application Package Grant Application Section 11 - Page 13 Rule 11 D-9.006 OCJG — 005 (rev. April 2004)