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Specific Steps in Direct Purchasing Procedure <br /> Step I <br /> Peter R . Brown Construction , Inc . will issue a contract to each subcontractor <br /> including all labor and materials specified for the job . <br /> Step 2 <br /> Peter R . Brown Construction , Inc . will provide a purchase order worksheet to <br /> the Owner listing the name and address of the vendor as well as a detailed <br /> description and price for the materials which are to be purchased . <br /> Step 3 <br /> Owner will issue a purchase order to the vendor attaching the purchase order <br /> worksheet . A copy will be sent to Peter R . Brown Construction , Inc . <br /> Peter R . Brown Construction , Inc . logs each worksheet # , the Owner <br /> purchase order number , date issued and value . <br /> Step 4 <br /> Peter R . Brown Construction , Inc . will issue a deductive change order to each <br /> subcontractor for the amount of the purchase order , which includes the tax . <br /> Each change order is logged by Peter R . Brown Construction , Inc . <br /> Step 5 <br /> Paying the invoices <br /> 1 . Invoices are sent to the Owner by each Vendor . The Owner will fax <br /> them to Peter R . Brown Construction , Inc . for approval . <br /> 2 . Both the Owner and Peter R . Brown Construction , Inc should log each <br /> payment to ensure accurate records . <br /> 3 of 4 <br />