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2003-093
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2003-093
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Last modified
11/9/2020 10:43:17 AM
Creation date
9/30/2015 6:27:49 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
04/15/2003
Control Number
2003-093
Agenda Item Number
11.G.1.
Entity Name
Florida Department of Transportation (FDOT)
Subject
Street lighting and maintenance agreement
Archived Roll/Disk#
3160
Supplemental fields
SmeadsoftID
3216
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OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-30 <br />STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION UTILITIES <br />AGREEMENT Page 20of 5 <br />2. Compensation and Payment <br />a. The FDOT agrees to pay to the MAINTAINING AGENCY a lump sum of $ 3,897.00 for the fiscal year in <br />which this Agreement is signed (fiscal year as referenced in this Agreement shall be FDOT's fiscal year). <br />b. For each future fiscal year, the FDOT and the MAINTAINING AGENCY shall agree on the amount to be <br />paid prior to the fiscal year beginning. The FDOT will issue a work order confirming the amount and <br />authorizing the performance of maintenance for each new fiscal year. <br />C. Invoices may be submitted anytime after May 191hof the fiscal year in which the services were provided, but <br />no later than 180 days after the end of said fiscal year. Payment shall be made in one lump sum as <br />provided in paragraph 4 hereof. <br />d. Payment shall be made in accordance with Section 215.422, Florida Statutes. <br />e. Bills for fees or other compensation for services or expenses shall be submitted in a format acceptable to <br />the FDOT and in detail sufficient for a proper pre -audit and post -audit thereof. <br />3. Record Keeping <br />The MAINTAINING AGENCY shall keep records of all activities performed pursuant to this Agreement. The <br />records shall be kept in a format approved by the FDOT. <br />Records shall be maintained and made available upon request to the FDOT at all times during the period of this <br />Agreement and for three (3) years after final payment for the work pursuant to this Agreement is made. Copies of <br />these documents and records shall be furnished to the FDOT upon request. <br />4. Invoicing <br />Upon receipt, the FDOT has five (5) working days to inspect and approve the goods and services. The FDOT has <br />twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty <br />(20) days are measured from the latter of the date the invoice is received or the goods or services are received, <br />inspected, and approved. <br />If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to <br />Section 215.422, Florida Statutes, shall be due and payable, in addition to the invoice amount, to <br />the MAINTAINING AGENCY. Interest penalties of less than one (1) dollar shall not be enforced unless <br />the MAINTAINING AGENCY requests payment. Invoices returned to a MAINTAINING AGENCY because <br />of MAINTAINING AGENCY preparation errors shall result in a delay in the payment. The invoice payment <br />requirements do not start until a properly completed invoice is provided to the FDOT. <br />A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this <br />individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining <br />timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 410-9724 or by calling <br />the Chief Financial Officer's Hotline, 1-800-848-3792. <br />The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual <br />appropriation by the legislature. In the event this Agreement is in excess of $25,000 and has a term for a period <br />of more than one (1) year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: <br />The FDOT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by <br />its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure <br />during suchfiscal year. Any contract, verbal or written, made in violation of this subsection shall be null and void, <br />and no money may be paid on such contract. The FDOT shall require a statement from the Comptroller of <br />the FDOT that funds are available prior to entering into any such contract or other binding commitment of funds. <br />Nothing herein contained shall prevent the making of contracts for periods exceeding one (1) year, but any <br />contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in <br />succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the FDOT which are <br />for an amount in excess of $25,000 and which have a term for a period of more than one (1) year. <br />6,, <br />
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