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2004-304
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2004-304
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Last modified
11/14/2016 11:16:29 AM
Creation date
9/30/2015 8:27:34 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
12/07/2004
Control Number
2004-304
Agenda Item Number
7.P.
Entity Name
Florida Department of Transportation
Subject
Joint Participation Agreement
Various Roadway Improvements
Archived Roll/Disk#
3224
Supplemental fields
SmeadsoftID
4750
Document Relationships
2004-143
(Attachment)
Path:
\Resolutions\2000's\2004
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i <br /> 20 . PARTICIPANTS providing goods and services to the DEPARTMENT should be aware of the <br /> following time frames . Upon receipt, the DEPARTMENT has ( 10) ten working days to inspect <br /> and approve the goods and services . The DEPARTMENT has 20 days to deliver a request for <br /> payment (voucher) to the Department of Financial Services . The 20 days are measured from <br /> the latter of the date the invoice is received or the goods or services are received , inspected <br /> and approved . <br /> 21 . If a payment is not available within 40 days , a separate interest penalty at a rate as established <br /> pursuant to Section 55 . 03 ( 1 ) , Florida Statutes , will be due and payable , in addition to the <br /> invoice amount, to the PARTICIPANT. Interest penalties of less than one ( 1 ) dollar will not be <br /> enforced unless the PARTICIPANT requests payment. Invoices that have to be returned to a <br /> PARTICIPANT because of PARTICIPANT preparation errors will result in a delay in the <br /> payment. The invoice payment requirements do not start until a properly completed invoice is <br /> provided to the DEPARTMENT . <br /> 22 , A Vendor Ombudsman has been established within the Department of Financial Services . The <br /> duties of this individual include acting as an advocate for contractors/vendors who may be <br /> experiencing problems in obtaining timely payment(s ) from a state agency. The Vendor <br /> Ombudsman may be contacted at (850 ) 410 - 9724 or by calling the Department of Financial <br /> Services ' Hotline , 1 -800 - 848 -3792 . <br /> 23 . Records of costs incurred under the terms of this AGREEMENT shall be maintained and made <br /> available upon request to the DEPARTMENT at all times during the period of this <br /> AGREEMENT and for three years after final payment is made . Copies of these documents and <br /> records shall be furnished to the DEPARTMENT upon request. Records of costs incurred <br /> includes the general accounting records and the project records , together with supporting <br /> documents and records , of the contractor and all subcontractors performing work on the <br /> project, PARTICIPANT' S and all other records of the Contractor and subcontractors <br /> considered necessary by the DEPARTMENT for a proper audit of costs . <br /> 24 . In the event this contract is for services in excess of TWENTY FIVE THOUSAND DOLLARS <br /> ($ 25 , 000 . 00 ) and a term for a period of more than one year , the provisions of Section <br /> 339 . 135 (6 ) (a) , Florida Statutes , are hereby incorporated : <br /> "The Department, during any fiscal year, shall not expend money, incur any liability, or <br /> enter into any contract which , by its terms , involves the expenditure of money in excess of <br /> the amounts budgeted as available for expenditure during such fiscal year. Any contract , <br /> verbal or written , made in violation of this subsection is null and void , and no money may <br /> be paid on such contract . The Department shall require a statement from the Comptroller <br /> of the Department that such funds are available prior to entering into any such contract or <br /> other binding commitment of funds . Nothing herein contained shall prevent the making of <br /> contracts for periods exceeding one year , but any contract so made shall be executory <br /> only for the value of the services to be rendered or agreed to be paid for in succeeding <br /> fiscal years ; and this paragraph shall be incorporated verbatim in all contracts of the <br /> Department which are for an amount in excess of TWENTY FIVE THOUSAND DOLLARS <br /> ($25 , 000 . 00) and which have a term for a period of more than one year . " <br /> 4 of 6 <br />
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