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RECORDS MANAGEMENT COMPLIANCE STATEMENT _p Fiscal Year 2016-2017 P 0 U Agency ID: N0000164 4-t n 1. This agency is in compliance with Section 257.36(5), Florida Statutes,' and Rule 1B-24.003(9), Florida Administrative Code,2 for all public records regardless of medium or format(e.g., paper; electronic, 0) CO including email; microfilm; audio; video; etc.). U co ®Yes 0 No(Unmarked responses will be recorded as not in compliance.) ..4 V 2. This agency disposed of 95.50 cubic feet of records during the fiscal year indicated above. -H . F ,, C N 3. This agency disposed of records in electronic form during the fiscal year indicated above. O V r4i el ❑ Yes ® No(It is not necessary to indicate volume of electronic records disposed.) ,, V a) w C 4. D Check here if you would like to be contacted for assistance. Indicate your questions/areas of concern on a),�'` H RS the reverse side of this form. ''0 .a Agency Head Signature: ,G (�'4..-'71DDate: 12/05/17 rC, E Peteryan O Name of Agency Head(please pXjirty U ��N`tY�Cp;lf�•..` Pi Title of Agency Head (plea e; l rrf): Ii Board of County Commissioners W :� C Please indicate changes to A��rlccy In ',;+ „ n IQlines provided on the right. O Current Infor ,y�r4 :'f ' `"t Please do not erase or cove�'Ktmtp C low. , Indicate changes or additions on the lines below. C L Agency Name: Indian River CountypAy g S District O `O vIY t�...•. .4= E Agency Head: Mr.Joseph E. Flescher Peter D. 0'Bryan a) >, (/) V Address: 1801 27th Street C Building A Vero Beach, Florida 32960-3388 Q Section 257.36(5)(a), Florida Statutes,' requires public agencies to designate a Records Management Liaison Officer (RMLO). Please indicate changes to RMLO Information on the lines provided on the right. If Current Information is blank, C please designate an RMLO for your agency on the lines provided on the right. G Current Information: (C Please do not erase or cover information below. Indicate changes or additions on the lines below. C I- RMLO: Ms.Doris E. Roy .O O V C Address: 1801 27th Street CD —. Building A Cl) 0 Vero Beach, FL 32960-3388 2 Et Phone: (772)226-1408 Ext.: Email: droy@ircgov.com I / 'Section 257.36(5),Florida Statutes:"For the purposes of this section,the term'agency'shall mean any state,county,district,or municipal officer,department,division, bureau,board,commission,or other separate unit of government created or established by law.It is the duty of each agency to:(a)Cooperate with the division in complying with the provisions of this chapter and designate a records management liaison officer.(b)Establish and maintain an active and continuing program for the economical and efficient management of records." ,Rule 1B-24.003(9),Florida Administrative Code:"Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by the Division.Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy,per Section 92.29,F.S., Photographic or electronic copies....Prior to records disposition,agencies must ensure that all retention requirements have been satisfied.For each record series being disposed of,agencies shall identify and document the following:1.Records retention schedule number;2.Item number;3.Record series title;4.Inclusive dates of the records;5.Volume in cubic feet for paper records;for electronic records,record the number of bytes and/or records and/or files if known,or indicate that the disposed records were in electronic form;and 6.Disposition action(manner of disposition)and date." Please complete and return this compliance statement by December 29, 2017 (submit one copy only, please)to: Department of State Records Management Program, Mail Station 9E OR recmgt@dos.myflorida.com Tallahassee, FL 32399-0250