HomeMy WebLinkAbout2003-338 ORIGINAL
FLORIDA DEPARTMENT OF STATE
Glenda E . Hood
Secretary of State
DIVISION OF LIBRARY AND INFORMATION SERVICES
RECORDS DISPOSITION COMPLIANCE STATEMENT
This Compliance Statement is for the Indian River County Board of County Commissioners
(please Indicate name of responding agency)
for the 2002=2003 fiscal year. Please read and complete the following and return by December 31 . 2003 to :
Department of State , Division of Library and Information Services , Mail Station 9A, Tallahassee , FL 32399-
0250 ; FAX (850) 413-7224.
119.01 (1 )9 F.S., "Every public official shall systematically dispose of records no longer needed , subject to the consent of the records
and
information management program of the Division of Library and Information Services of the Department of State in accordance with s .
257. 36."
257.36(5), F.S . , "For the purposes of this section , the term "agency" shall mean any state, county, district, or municipal officer, department,
division , bureau , board, commission , or other separate unit of government created or established by law. It is the duty of each
agency to :
(a) Cooperate with the division in complying with the provisions of this chapter and designate a records management liaison officer.
(b)
Establish and maintain an active and continuing program for the economical and efficient management of records . "
1 B-24.003(10), F.A. C. , "Prior to records disposition , an agency must ensure that retention requirements have been satisfied . The
minimum requirements for each records disposition is the identification and documentation of the following : schedule number, item
number; record series title; the inclusive dates ; and the volume in cubic feet. A public record may be destroyed or otherwise
disposed of
only in accordance with retention schedules established by the Division . Photographic reproductions or reproductions through electronic
recordkeeping systems may substitute for the original or paper copy, per Section 92 .29, F. S . "
1 B44.003( 12), F.A. C. , "Any record series identified, by either a General Records Schedule or approved Records Retention Schedule,
indicating archival value cannot be destroyed without the approval of the Florida State Archives. "
Compliance Certification
1 . This agency is in compliance with the law in accordance with Florida Statutes , sections 119 .041 ( 1 ) and
257. 36 (5 ) , and Florida Administrative Code , Rules IB -24 , 003 ( 10 ) and 1 B-24 . 003 ( 12) .
_ Yes No ( If not in full compliance , please list areas in need of assistance . )
2. This agency has disposed of 71 . 6 cubic feet of records for the fiscal year indicated above .
Agency Head Signature
Kenneth R . Macht , Chairman
Please print name and title of Agency Head
(Please see attached for RMLO designation.)
❑ STATE LIBRARY OF FLORIDA
R.A. Gray Building • Tallahassee, Florida 32399-0250 • (850) 245-6600
FAX: (850) 488 -2746 • TDD: (850) 922-4085 • http ://www.dos.state.fl.us
❑LEGISLATIVE LIBRARY SERVICE ❑ RECORDS MANAGEMENT SERVICES ❑FLORIDA STATE ARCHIVES
(850) 488-2812 9 FAX: (850) 488-9879 (850) 487-2180• FAX: (850) 413 -7224 (850) 245-6700• FAX: (850) 4884894
t
kit to
'34NAGEMENT LIAISON OFFICER ( RMLO )
DESIGNATION FORM
FISCAL YEAR END 2003
Please provide current information about your agency Records Management Liaison Officer
(s . 257 . 36 ( 5 ) (a ) , F. S . ) in the space below and return with your FY 2002 -2003 Records
Disposition Compliance Statement. Thank you .
RMLO Name : Kimberly E . Massung
RMLO E -mail Address : kmassunq@ircgov . com
RMLO Mailing Address 1840 25th Street Vero Beach , FL 32960 - 3365
Telephone # 772 - 567 - 8000 Ext , 1433 Fax # 772 - 770 - 5334
Authorizing Signature Date 12 - 16 . 01
PLEASE RETURN WITH YOUR RECORDS DISPOSITION COMPLIANCE STATEMENT TO:
Division of Library and Information Services
Florida Department of State
Mail Station 9A
Tallahassee , FL 32399-0250
FAX: (850) 413 -7224