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Home My WebLink About2004-250 FLORIDA DEPARTMENT OF STATE Glenda E . Hood j � I; U . i, j P : i! b Secretary of State DIVISION OF ELECTIONS December 13 , 2004 The Honorable Kay Clem Indian River County Supervisor of Elections 175025 h Street Vero Beach, Florida 32960- 3363 Dear Ms . Clem : Enclosed is an executed copy of your county ' s Voter Education Agreement . We have approved your county' s voter education plan . Enclosed is a warrant in the amount of $ 23 , 560 . 50 . If you have/any questions, or need anything further, please do not hesitate to contact me. Sincerely," f,1, / lX- Dawn Roberts Director, Division of Elections DKR/j ad Enclosures The R. A . Gray Building, Room 316 • 500 South Bronough Street • Tallahassee , Florida 32399-0250 ( 850) 245 -6200 • FAX: ( 850) 245 -6217 • Web Address : http ://election .dos .state.fl. us • E-Mail : DivElections@dos. statefl. us 4 STATE OF FLORIDA DEPARTMENT OF FINANCIAL SERVICES J- REMITTANCE ADVICE THIS IS NOT A PAYMENT DEVICE FLAIR ACCOUNT CODE OLD SITE DOCUMENT NUMBER OBJECT DATE PAYMENT NO 45 - 202339097 - 45100100 - 00 - 10838500 450000 00 D5000295111 7300 12 / 09 / 04 0672289 PAYMENT AMOUNT $ 239560 . 50 DO NOT CASH AGENCY DOCUMENT NO INDIAN RIVER COUNTY SUPERVISOR V002552 OF ELECTIONS 1750 25TH ST VERO BEACH FL 32960 PLEASE DIRECT QUESTIONS TO : ( 850 ) 245 - 6550 , DEPARTMENT OF STATE VENDORS NOW CAN VIEW PAYMENT INFORMATION AT HTTP : / / FLAIR . DBF . STATE . FL . US INVOICE NUMBER AMOUNT - - - - - - - - - . . . . . . . . . . . . . . 000001499 $ 2395GO . 50 DETACH CAREFULLY AND RETAIN FOR YOUR RECORDS BEFORE CASHING OR DEPOSITING THE WARRANT DEPARTMENT OF STATE APPENDIX A DIVISION OF ELECTIONS VOTER EDUCATION FUNDS FY 2004-05 2004 PRESIDENTIAL PREFERENCE VOTER COUNTY PRIMARY EDUCATION MATCHING REGISTERED FUNDING FUNDS COUNTY VOTERS PER COUNTY j 15% A,achua 118 , 917 $ Baker 36. 948 . 6FI $ 5 . 542. 30 BaY 11 , 978 j $ 3 , 721 . 6 558 .25 89 . 992 $ 27 , 961 . 3 4 , 194 .21 Bradford 13 , 802 $ Brevard j 4 ,288 . 4 643 .26 312 , 50E Broward j $ 97, 098 . 67 $ 14 . 564 . 80 j 965 . 660 300 , 040 . 00 $ Calhoun $ 45 . 006. 00 Charlotte 71987 $ 2 , 481 . 64 $ 372.25 107 .416 $ Citrus 33 , 375 .20 $ 5 , 006.28 84 , 073 S 26 , 122 . 30 $ Cla 93 . 834 S 3 , 918 . 35 155 . 425 $ Colfier 29 , 155 . 14 S 4 , 373 .27 Columbia I � _ 48 , 292 . 07 $ 7743 . 81 DeSoto j 31 , 0 0 $ . 9 . 642. 88 $ 1 , 446. 43 Dixie 14 , 240 $ 4 , 424 . 51 j S 663 . 68 Duval 8 . 972 $ 2, 787 . 69 j $ 418 . 15 439 , 949 $ Escambia 136 . 696 .45 $ 201504 .47 Fla ler 169 , 163 TS 52, 560 . 60 $ 71884 . 09 , 960 $ Franklin 40 12. 726 . 67 $ 1 , 909 . 00 Gadsden 7 . 350 $ 2,283 . 72 $ 342. 56 25 , 508 $ 7 , 925 . 58 $ Gilchrist 1 , 188 . 84 es 8 , 155 $ 2 , 533 . 84 $ 380 . 08 Glad5 , 090 $ Gulf 1 , 892 .22 j S 283 . 83 Hamilton 9 ' 159 $ 2 . 845 . 79 $ 426 . 87 Hardee 7 . 414 $ 2, 303 . 60 $ 345 .54 11 . 881 . $ Hendr 3 . 691 . 54 $ 553 . 73 Hernando 161005 $ 4 . 972. 91 j $ 745 . 94 102. 389 $ Highlands 31 , 813 . 26 $ 4 , 771 . 99 Hillsborouch 58 . 730 $ 18 .247. 98 $ 2 , 737 .20 Holmes 554 . 929 $ 172 , 421 . 86 $ 257863 .28 195 $ Indian River 10 , 32167 . 69 $ 475 . 15 Jackson I 75 . 828 $ 23 , 560 . 50 Is 37534 . 08 25 . 689 $ Jefferson 7 . 981 . 82 j S 1 , 197 .27 Lafavette 8 , 710 $ 2 , 706 . 28 $ 405 . 94 4 . 049 $ 1 .258 . 06 $ Lake 188 . 71 144 . 600 $ 29 ' 44 . 928 . 63 S 6 , 739 .2cLee o 91035 . 79 3 . 65537Leon 142. 927 j $ , 6Levy 632 X . 477 $Libe 6 , 362. 40 S 54 .3.6 SoMadison 3 11198 . 72 j S 179 . 81 Manatee 179 . 585 j $ 3 . 331 . 74 S 499. 76 Marion j 55, 798 . 81 $ 8 . 369 . 82 17GJ48 $ 53 . 053 . 07 I S ^ Mamn j 7 . 9 - 7 . 95 93 . 598 j $ 29 , 081 . 81 j S 4 . 362.27 Iv( iami-Dade 951 . 295 , 725 . 48 j $ 44 o - I✓� onroe j ., 08 . 82 Nassau j 52 . 0 $ 6 . 377 . 51 j S 2 .456 . 63 aoG Okaioosa j 37. 0 . i j $ i 1 . . 68 $ 1 . 724 . 95 Dkeechcbee I 1 / 781 I $ 36.595 . 7 i j S 70 ^ � r3nge j . G7 ' G,. . v7� $v i / /1 / v - - 3 . L - r .27 5 . 1G7. Oc. 'aim Beach -- - - ,2 2 S 208C 2 $ MEMORANDUM OF AGREEMENT FOR RECEIPT AND USE': 6F ' C (f r 03 VOTER EDUCATION FUNDS qTAHT1 This agreement, effective as of the . V)-th day of �9c-4at�� , 2004, is by and between the State of Florida, Department of State, Division of Elections ("Department") the address of which is 500 South Bronough Street, Room 316 , Tallahassee, FL 32399 - 0250 and Indian River County Supervisor of Elections , Kay Clem ("Supervisor") , the address of which is 1750 25th Street, Vero Beach, FL 32960 , WHEREAS , Section 6 of Chapter 2004-268 , Laws of Florida, provides for the disbursement of funds to be used for voter education : WHEREAS , said section is intended to provide funding for additional voter education beyond the county supervisors of elections current programs . I. Governing Law From the funds appropriated from the Grants and Donations Trust Fund to the Department of State , Specific Appropriation 2871P of the 2004 -2005 General Appropriations Act, the Department shall distribute the sum of $ 2 , 900 , 000 in the state fiscal year 2004 - 2005 to the county supervisors of elections to fund comprehensive voter education programs . The Department shall distribute to each eligible county supervisor of elections an amount equal to the funding level per voter multiplied by the number of registered voters in the county for the 2004 Presidential Preference Primary, as certified by Department of State . The Department shall determine the funding level per voter in the state based on that information . II. Restrictions No county supervisor of elections shall receive funds pursuant to Section I until the Supervisor provides to the Department a detailed description of the voter education plans to be implemented . No county supervisor of elections shall receive funds pursuant to Section I until Board of County Commissioners certifies to the Department that the county will provide matching funds for voter education in an amount equal to 15 % of the amount to be received from the state . If Board of County Commissioners fails to appropriate the matching funds required by this paragraph, any funds provided to the Supervisor under this agreement shall be returned to the Department . All state funds received pursuant to Section I and all county matching funds shall be held in a separate account and shall be used solely for the voter education programs detailed in the Supervisor ' s plan. Any funds remaining in the account at the end of the Page 1 of 3 fiscal year shall remain in the account to be used for the same purposes for subsequent years or until the funds are expended . Supervisors may only use funds received under this agreement for purposes outlined in Specific Appropriation 2871P of the 2004-2005 General Appropriations Act and consistent with the provisions of the federal Help America Vote Act . Any funds received by the Supervisor under this agreement that are used for any unauthorized purpose shall be repaid to the Department . III. Disbursement The Supervisor shall receive a sum certain as provided above and outlined in Appendix A . IV. Audits and Monitoring The administration of funds awarded by the Department to the Supervisor may be subject to audits and monitoring by the Department, as described in this section . 1 . Each Supervisor expending $ 300 , 000 or more in funds provided under this agreement may be subject to federal single or program specific audits . See OMB Circular No . A- 133 (Revised, June 24, 1997) regarding Audits of States , Local Governments , and Nonprofit Organizations and the Catalog of Federal Domestic Assistance ( CFDA) § 39 . 011 , Election Reform Payments . 2 . Each Supervisor receiving funds under this agreement shall keep such records with respect to the funds received as are consistent with sound accounting principles , including records which fully disclose the amount and disposition by the supervisor, the total cost of the project or undertaking for which such funds are used, the amount of that portion of the cost of the project or undertaking supplied by other sources , and such other records as will facilitate an effective audit . The Supervisor agrees to provide copies of and/or access to all such documentation to state and/or federal auditors and the Department upon request . 3 . The Supervisor shall provide a report to the Department on or before December 31 , 2005 detailing the actual expenditures by the Supervisor of the funds provided under this agreement which shall cover the period from the date of receipt of the funds by the Supervisor through September 30, 2005 . The Supervisor shall subsequently provide such a report by December 31 of each and every year thereafter, covering the preceding period of October 1 through September 30, as long as any funds provided for under this agreement remain and/or are expended. V. Report Submissions Reports required by PART IV of this agreement shall be submitted by the Supervisor directly to the Department of State at the following address : Page 2 of 3 a Department of State Division of Elections 500 S . Bronough Street, Suite 316 Tallahassee , Florida 32399 -0250 IN W SS THEREOF, the parties have caused this Agreement to be executed by their un rs ' gned officials as duly authorized . Departme t f State , Division of Elections : Supervisor of Elections By. By: ivision Direc or Iq 47 Kay Clem - Supervisor it ss Typed name and title L � � Date Witness o Vate Page 3 of 3 Certificate Regarding Matching Funds I, Carol i nP n Gino , Chairman of the Board of County Commissioners of Indian River County, Florida, do hereby certify that the Board of County Commissioners will provide matching funds for voter education in county FY 2004 -2005 to the Supervisor of Elections in an amount equal to at least 15 % of the amount to be received from the state, which for Indian River County is $ 3 , 534 . 08 . I understand that if the Board fails to appropriate the required matching funds , all funds received from the state for voter education purposes during the 2004-2005 state fiscal year will be required to be returned to the Department of State . ^ r r �/YifA� Chairman, Board of County Co missioners October 19 , 2004 Date f DEPARTMENT OF STATE APPENDIX A -- DIVISION OF ELECTIONS VOTER EDUCATION FUNDS FY 2004-05 2004 PRESIDENTIAL PREFERENCE VOTER COUNTY PRIMARY EDUCATION MATCHING COUNTY REGISTERED FUNDING FUNDS VOTERS PER COUNTY 15 % Alachua 1187917 $ 36 , 948 . 67 $ Baker 11978 $ 5 , 542. 30 Ba 3 , 721 . 68 $ 558 .25 89 , 992 $ 27 , 961 . 39 $ 4 , 194 . 21 Bradford 13 , 802 $ 4 , 288 . 42 $ Brevard 312 , 506 $ 643 . 26 Broward97 , 098 . 67 $ 14 , 564 . 80 Calhoun 965 , 660 $ 300 , 040 . 00 $ Calhoun 7 987 $ 45 , 006 . 00 Charlotte 2 , 481 . 64 $ 372 . 25 Citrus 107 ,416 $ 33 , 375 . 20 $ 5 , 006 . 28 84 , 073 $ Cla 26 , 122. 30 $ 3 , 918 . 35 Collier 931834 $ 29 , 155 . 14 $ 49373 . 27 155 , 425 $ Columbia 48 , 292 . 07 $ 70243 . 81 DeSoto 31 , 035 $ 9 , 642 . 88 $ 11446 . 43 14 , 240 $ Dixie 41424 . 51 $ 663 . 68 Duval 8 ' 972 $ 2 , 787 . 69 $ 418 . 15 is 4399949 $ 136 , 696 . 45 $ 20 , 504 . 47 Fla ler 169 , 163 $ 52 , 560 . 60 $ Fla ler 71884 . 09 Franklin 40 , 960 $ 12 , 726 . 67 $ 1 , 909 . 00 350 $ Gadsden 712 , 283 . 72 $ 342 . 56 Gilchrist 25 , 508 $ 7 , 925 . 58 $ 1 , 188 . 84 Glades 81155 $ 20533 . 84 $ 380 . 08 Gulf 6 , 090 $ 1 , 892 . 22 $ 283 . 83 159 $ Hamilton 9 , 27845 . 79 $ 426 . 87 Hardee 71414 $ 2 , 303 . 60 $ 345 . 54 11 , 881 $ Hendr 31691 . 54 $ 553 . 73 Hernando 16, 005 $ 4 , 972 . 91 $ 745 . 94 102, 389 $ 31 , 813 . 26 $ Hi Wands102, 389 $ 41771 . 99 , Hillsborou h 18 , 247 . 98 $ 29737 .20 Holmes 5547929 $ 172 , 421 . 86 $ 25 , 863 . 28 Indian River 10 , 195 $ 3 , 167 . 69 $ 475 . 15 75 , 828 $ 23 , 560 . 50 $ Jackson 25 689 $ 3 , 534 . 08 Jefferson 7 , 981 . 82 $ 1 , 197 . 27 8 , 710 $ 2 , 706.28 $ Lafa ette 405 . 94 Lake 41049 $ 11258 . 06 $ 188 . 71 144 , 600 $ 447928 . 63 $ Lee 292 , 993 $ 6 , 739 . 29 Leon 91 , 035 . 79 $ 13 , 655 . 37 Lev 142, 927 $ 44 , 408 . 82 $ 61661 . 32 20 , 477 $ Libert 6 , 362 . 40 $ 954 . 36 Madison 31858 $ 1 , 198 . 72 $ 179 . 81 Manatee 103723 $ 3 , 331 . 74 $ 499 . 76 Marion 179 , 585 $ 55 , 798 . 81 $ 87369 . 82 170 , 748 $ Martin 53 , 053 . 07 $ 7 , 957 . 96 Miami-Dade 93 , 598 $ 29 , 081 . 81 $ 41362 . 27 951 , 774 $ 295 , 725 . 48 $ 44 , 358 . 82 Monroe 52 , 710 $ Nassau 16 , 377 . 51 $ 21456. 63 Ok 37 , 011 $ 11 , 499 . 68' $ 11724 . 95 Okeechobee 1179781 $ 36 , 595. 71 $ 51489 . 36 bee 17 , 145 $ Oran e 5 , 327. 12 $ 799 . 07 Osceola 454 , 571 $ 141 , 239 . 65 $ 21 , 185 . 95 _ 9, 579 $ Palm Beach _'-` - 10 34 , 047 .27 $ _ 511_07_. 09 6729528 $ 208 , 961 . 02 $ 31 , 344 . 15 DEPARTMENT OF STATE APPENDIX A DIVISION OF ELECTIONS VOTER EDUCATION FUNDS FY 2004-05 2004 PRESIDENTIAL PREFERENCE VOTER COUNTY PRIMARY EDUCATION MATCHING REGISTERED FUNDING FUNDS COUNTY VOTERS PER COUNTY 15 % Pasco 245, 539 $ 76, 291 . 37 $ 11 , 443 . 70 Pinellas 558 , 601 $ 173 , 562 . 79 $ 26 , 034 . 42 Polk 268 , 779 $ 83 , 512.26 $ 12 , 526 . 84 Putnam 42 , 171 $ 13 , 102. 94 $ 1 , 965 .44 Santa Rosa 87 , 307 $ 279127 . 14 $ 4 , 069 . 07 Sarasota 224 , 031 $ 69 , 608 . 62 $ 10 , 441 . 29 Seminole 202 , 190 $ 62 , 822.41 $ St. Johns 97 , 373 $ 30 , 254 . 74 $ 9 . 423 . 36 St. Lucie 41538 .21 128 , 735 $ 39 , 999 . 22 $ 5 , 999 . 88 Sumter 35 , 850 $ 11 , 138 . 95 $ 11670 . 84 Suwannee 20 , 420 $ Ta for 6 , 344 . 69 $ 951 . 70 Union 119066 $ 31438 . 31 $ 515 . 75 6 , 473 $ 21011 . 22 $ 301 . 68 Wakula 277 , 813 $ 86 , 319 . 21 $ akulla 14124 $ 12, 947 . 88 Walton 4 , 388 . 46 $ 658. 27 29 , 213 $ 9 , 076 . 76 $ 17361 . 51 Washington 13 , 186 $ 41097 . 02j- , 097 . 02 $ 614 . 55 TOTAL 9 , 333 , 469 $ 2 , 9003000 . 00 $ 435 , 000 . 00 FY 2004-05 APPROPRIATION - VOTER EDUCATION $2 , 900 , 000 2004 Presidential Preference Primary - Total number of registered voters in the state 9 , 333 ,469 FUNDING LEVEL PER INDIVIDUAL VOTER ( Based on FY 2004-05 appropriation for Voter Education $ 0 . 3107 divided by the total number of registered voters in the state for the 2004 Presidential Preference Primary) The Department of State shall distribute funds appropriated for voter education to county supervisors of elections for the following purposes relating to voter education : mailing or publishing sample ballots ; conducting activities pursuant to the Standards for Nonpartisan Voter Education as provided in Rule 1 S-2. 0331 F.A. C. ; print, radio , or television advertising to voters and other innovative voter education programs , as approved by the Department of State. No supervisor of elections shall receive any funds until the county supervisor of elections provides to the Department of State a detailed description of the voter-education programs , such as those described above, to be implemented . The Department shall distribute an amount to each eligible county supervisor equal to the funding level per voter multiplied by the number of registered voters in the county for the 2004 Presidential Preference Primary. The Department shall determine the funding level per voters in the state based on that information . In order for a county supervisor of elections to be eligible to receive state funding for voter education , the county must certify to the Division of Elections that the county will provide matching funds for voter education in the amount equal to fifteen percent of the amount to be received from the state. Additionally, to be eligible , a county must segregate state voter education distributions and required county matching dollars in a separate account established to hold only such funds . Funds in this account must be used only for the activities for which the funds were received . Any funds remaining in the fund at the end of the fiscal year shall remain in the account to be used for the same purposes for subsequent years or until such funds are expended . 2 2004 -2005 1 VOTER OUTREACH REPORT - INDIAN RIVER COUNTY Media fill 1rW] jj- Advertising Print Ads ( in two local newspapers ) Book Closing ( Registration Deadline ) (Ads , press releases and Absentee Voting $20 , 000 PSAs ) Have You Moved ? How to Vote on Sequoia Touch -Screen Voting Machine Book Closing Update Voting Information 3 Ways to Vote Vote Absentee Election Night Results SOE on all local TV shows (voter education ) Television How to Vote on Sequoia Touch -Screen Voting Machine Radio Ads & PSAs Same as above SOE on all local TV shows (voter education ) Training Video UsQO for poll workers training and for rolling videos $ 1 , 500 around county (post offices , etc . ) Informational Video Used to recruit student poll workers at local high schools Movie Theater Advertisement on 3 Ways to Vote Brochures , printed materials Voter's Guide Election guide for voters ( how to register, vote , book $2 , 500 closing dates , frequently asked questions , voter's rights and responsibilities , etc . ) McDonald 's Tray Liners Encouraging people to vote $800 2004-2005 VOTER OUTREACH REPORT - INDIAN RIVER COUNTY Media Website � • Updated and enhanced website General updating of website ( all categories ) , including a $ 51000 much improved Election Night Results page (through a new SOE software package ) Voter registration information " How , when & where to register to vote Book closing information " Closed primary information * How to update your registration Candidate information and reports Precinct location finder " Polling times Sample ballot Absentee ballot information and requests Voter Education * Voter's Rights and Responsibilities " Frequently asked questions Website links to state and local officials Community Events Booth Elections information booth at community events i i $ 600 Provides voter education materials , election dates , demonstrations of voting equipment , etc . VOTER OUTREACH REPORT Education ' Junior College Register students who are 18 and pre- register students who are 17 (Total of 1 ) $400 Demonstrate touch screen voting system Perform mock election Vote in Honor of a Vet Program Handout pamphlets and brochures Voter registration drive High School Register students who are 18 and pre -register students who are 17 (Total of 4) Demonstrate touch screen voting system Vote in Honor of a Vet Program Handout pamphlets and brochures Question and Answer session Student Poll Worker Program Voter registration drive Congratulations cards to all 18 year-olds who have pre- registered to vote Freedom 's Answer Junior High (Total of 4 ) Demonstrate touch screen voting system and question and answer session Mock election Voter registration drive Elementary (Total of 16 ) Demonstrate touch screen voting system and question and answer session Mock election McDonald 's Tray Liner Art Contest Voter registration drive Vote in Honor of a Vet The Vote in Honor of a Vet program is currently used to enhance our school voter registration/education program . This program encourages voter participation among our high school and college voting -age population . The response to the program from both veterans and students is very positive VOTER OUTREACH REPORT - INDIAN RIVER COUNTY Community Sample Ballots Sample ballot mailed to all households with IMail sample ballot to all eligible registered voters $ 19 , 500 • registered voters (Primary and General IPublish sample ballot in two local newspapers Lpollingplace Distribute sample ballots at forums , community events , etc . Display sample ballot on website Audio Voting ill be available at every Recordings This allows residents who are blind , unable to read , etc . $ 5 , 000 g (voters can listen to recorded to vote e accordingly) Touch Screen Voting touch screen voting systems Demonstrations throughout county at registration drives , Demonstrations community events , senior centers , schools , clubs and organizations Voter Registration Drives Organized voter registration drives for FRegisteurs� i work week , register at schools , register at $200 targeted groups and the public hoe of worship , etc . E l : $ 55 , 500 FLAIR ACCOUNT CODE SWDN ADN OBJECT DATE WARRANT NO 63 - 69 45 - 202339097 - 45100100 - 00 - 10838500 D5000295111 V002552 7300 12 / 09 / 04 0672289 630 OLD 450000 SITE 00 CONTACT ( 850 ) 245 - 6550 FOR PAYMENT QUESTIONS VOID AFTER 72 MONTHS , r STATE OF FLORIDA } 04 117 71 PAY DEPARTMENT OF FINANCIAL SERVICES AMOUNT TWENTY - THREE - THOUSAND - FIVE - HUNDRED - SIXTY & 50 / 100 DOLLARS $ * * * *23 , 560 . 50 TO THE EXPENSE WARRANT ORDER OF: TO : DIVISION OF TREASURY T LLAHASSEE INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS l �, 1750 25TH ST VERO BEACH FL 32960 CHIEF FINANC L FFICER u ■ S4067221390S11 ' 1 : 0630006940 : 11' 4211 '