HomeMy WebLinkAbout2004-148 h\ Uy
ON
Amendment to the Professional Services Agreement
TO : (Owner ' s Representative) Amendment Number : 1
In accordance with the Agreement dated;
May 13, 2003
between the Owner :
Board of County Commissioners , Indian River County, Florida
and the Architect :
Donadio & Associates, Architects of Vero Beach, Florida
for the Project :
Indian River County New Administration Complex to be generally located on
approximately 13 acres north of 26th) Street. east of 20th Avenue. south of Aviation
Boulevard and west of Lateral " E " Canal in Vero Beach . Florida. This Project shall
also include but not be limited to other such improvements as the Extension of 20th
Avenue to the North and construction of a Bridge across the Main Relief Canal
connecting 20th Avenue with Aviation Boulevard.
Authorization is Requested
(7) to proceed with Additional Services or a Change in Services
( ) to incur Additional Reimbursable Expenses
As Follows :
The subject of this requested Amendment Number One (1 ) (see Exhibit A) is the
design of a third building to be located on 43rd Avenue (Jackson Tract) which will
accommodate other departments which , by virtue of their roles in County
government, are more suited to that site. The off-campus building will provide the
storage, staging area, and loading dock and administration space needed by the
Supervisor of Elections who has agreed to this relocation of her main office. Also in
the 43rd Avenue building will be Buildings and Grounds and Animal Control
facilities .
The following adjustment, shall be made to compensation
Compensation :
Add : $221 ,400. 00 (Two Hundred Twenty-One Thousand Four Hundred Dollars and
no Cents)
1
f
1 `
Time of design services : 12 . 5 (twelve and one-half) months ; to run concurrently with and
independently of the Primary Contract .
By its execution, this Amendment No . 1 is hereby incorporated into the Standard Form of
Agreement Between the Owner and Architect, AIA Document B141 - 1997 , as modified,
that was entered into by the parties as of May 13 , 2003 on this 22nd day of June, 2004 .
OWNER, Caroline D. Ginn ARC T, Anthony Donadio
Chairman, Board of County Commissioners, Donadio an Associates , Architects of Vero
Indian River County, Florida Beach, P .A.
Approved by BQQ. 0461 21 94; . :
•.R f r '1 �, to � , ;�
Attest :
Jeffrey K . �'lerl� f 'itot Court Witnessed by:
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A pr e s to Fo an Le al fficiency
(,i illiam G. C lins , County Attorney
?0seph4ABaird, County Administrator
IndianRiver Co . Approved Date
Administration / 7 4
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Budget /
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Risk Mgt.
EXHIBIT "A"
Amendment Number One to the Standard Form
of Agreement between Owner and Architect AIA
Document B1414997 and General Conditions of
the Contract for construction, 1997 edition of
AIA Document A201 as modified.
Between
Owner : Indian River County Board of County Commissioners
and
Architect : Donadio & Associates, Architects of Vero Beach, Florida
Executed May 13 , 2003
For the following Project:
Indian River County New Administration Complex to be generally located on approximately 13 acres
north of 26th) Street, east of 20th Avenue , south of Aviation Boulevard and west of Lateral " E" Canal in
Vero Beach. Florida . This Project shall also include but not be limited to other such improvements as the
Extension of 20th Avenue to the North and construction of a Bridge across the Main Relief Canal
connecting 20th Avenue with Aviation Boulevard.
THIS CONTRACT SHALL HEREINAFTER BE KNOWN AS THE "PRIMARY CONTRACT"
Authorization is requested to proceed with the following Additional Services in accordance with
approvals given a regular meeting of the Indian River County Board of County Commissioners on
Tuesday, March 23 , 2004 wherein :
ON MOTION by Commissioner Macht, SECONDED by Commissioner Lowther, the Board
unanimously approved proceeding with negotiations to add the design of the 43rd Avenue site.
THIS AMENDMENT :
The subject of this requested amendment is the design of a third building to be located on 43rd Avenue
(Jackson Tract) which will accommodate other departments which, by virtue of their roles in County
government, are more suited to that site. The off-campus building will provide the storage , staging area,
loading dock and administration space needed by the Supervisor of Elections who has agreed to this
relocation of her main office . Also in the 43rd Avenue building will be Buildings and Grounds and Animal
Control facilities .
THE REQUESTED AMENDMENT ( AMENDMENT NO. 1 ) MODIFIES THE SCOPE OF
WORK AS FOLLOWS :
The Project :
New Indian River County Administrative Sub-Complex Facility containing approximately 30 ,000 square
feet to be generally located on approximately 4 .4 acres approximately one quarter mile north of 41st
Street, west of 43rd Avenue, in Vero Beach . Florida . This Project shall also include but not be limited to
other such improvements as site design . parking and stormwater facilities
The Owner and Architect agree as follows :
To design administrative offices and facilities for the needs of the Supervisor of Elections Buildings and
Grounds Division support facilities, storage/warehouse facilities and Animal Control facilities containing
aVproximately 30 ,000 square feet in area . The form of design should result in an attractive
and
economical rigid steel frame type structure with concrete block and stucco exterior. It is desired that that
this building coordinate with the appearance of the adjacent Utility Operations Project and the Road and
Bridge site .
The Owner' s Program is ,
Adequate area to support the identified users based on programming_previously completed as part of the
PRIMARY CONTRACT for the New County Administration Complex
The financial parameters are as follows :
1 Amount of the Owner's overall budget for the entire Project, including the
Architect's compensation, is : $ 2,921 ,400 .00
. 2 Amount of the Owner's budget for the Cost of the Work, excluding the
Architect's compensation, is : $ 2,700,000.00
. 3 The estimated Construction Budget for the building alone is $ 2,700,000 .00
1 . 1 .2 .6 The time parameters are :
Proposed Design Schedule is based on the following duration of activities :
1 . Programming and Program Validation 1 . 0 month
2 . County Review
3 , Schematic Design Documents 1 . 5 months "
4 . County Review
5 . Design Development Documents 2 . 0 months
6 . County Review
7 . 100 % . Completion of Construction Documents 4 . 0 months
8 . County Review
* Review time is estimated to be 2 to 4 weeks .
* * Schematic Design Time Frame may increase due to Site Plan Approval
1 . 1 . 2 . 7 The proposed procurement or delivery method for the Project is :
(Identify method such as competitive bid, negotiated contract, or construction management)
Competitive Bid utilizing Building Contractor, licensed, insured and bonded in the State of Florida.
1 . 1 . 2 . 8 Other parameters are :
(identify special characteristics or needs of the Project such as energy, environmental or historic
preservation requirements)
All elements or combination of elements of the design shall conform to Applicable Regulatory
requirements of Agencies having jurisdiction over the Project as a whole or in part
1 . 1 .3 PROJECT TEAM
The Owner's Designated Representative is :
Steve Blum - Project Manager
1840 25th Street
Vero Beach. Florida 32960
The persons or entities, in addition to the Owner ' s Designated Representative if any who are required by
the Owner to review the Architect ' s submittal ' s to the Owner are :
Lynn Williams , Superintendent of Buildings and Grounds Division
1840 25 ' Street
Vero Beach, Florida 32960
3 . 3 The Owner's other consultants and contractors , ±M, are : None
ARTICLE 1 .5 COMPENSATION
1 . 5 . 1 For the Architect's services as described under Article 1 .4, or elsewhere herein. compensation shall
be computed as follows :
A Stipulated Sum of Two Hundred Twentv-One Thousand Four Hundred Dollars ($221 ,400.00)
Progress Payments shall be billed monthly based on the following •
Program Validation 5 %
Schematic Design 15 %
Design Development 20%
Construction Documents 35 %
BiddingNegotiations 5 %
Construction Administration 20%
TOTAL 100 %
ARTICLE 2 .3 EVALUATION AND PLANNING SERVICES
2 .3. 1 The Architect shall provide a written preliminary evaluation of the information furnished by the Owner under
this Agreement, including the Owner's program and schedule requirements and budget for the Cost of the Work,
each in terms of the other. The Architect shall review such information to ascertain that it is consistent with
the
requirements of the Project and shall notify the Owner of any other information or consultant services that may be
reasonably needed for the Project.
ARTICLE 2 .4 DESIGN SERVICES
2 .4 . 1 The Architect's design services shall include normal civil, structural, mechanical and electrical engineering and
other such professional design services described herein as required to provide construction documents for
a
complete and usable facility.
2 .4 .2 SCHEMATIC DESIGN DOCUMENTS
2 .4 . 2 . 1 The Architect shall provide Schematic Design Documents based on the mutually agreed-upon program,
schedule, and budget for the Cost of the Work. The documents shall establish the conceptual design of the Project
illustrating the scale and relationship of the Project components . The Schematic Design Documents shall include a
conceptual site plan, if appropriate, and preliminary building plans, sections and elevations . At the Architect's
option, the Schematic Design Documents may include study models, perspective sketches, electronic modeling or
combinations of these media. Preliminary selections of major building systems and construction materials shall be
noted on the drawings or described in writing.
2 .4 . 3 DESIGN DEVELOPMENT DOCUMENTS
2 .4 . 3 . 1 The Architect shall-provide Design Development Documents based on the approved Schematic Design
Documents and updated budget for the Cost of the Work. The Design Development Documents shall illustrate and
describe the refinement of the design of the Project, establishing the scope, relationships, forms, size and appearance
of the Project by means of plans, sections and elevations, typical construction details, and equipment layouts. The
Design Development Documents shall include specifications that identify major materials and systems and establish
in general their quality levels .
2 .4 .4 CONSTRUCTION DOCUMENTS
2 .4 .4 . 1 The Architect shall provide Construction Documents based on the approved Design Development
Documents and updated budget for the Cost of the Work. The Construction Documents shall set forth in detail the
requirements for construction of the Project. The Construction Documents shall include Drawings and
Specifications that establish in detail the quality levels of materials and systems required for the Project.
2 .4 .4 .2 During the development of the Construction Documents, and as requested by the Owner. the Architect
shall assist the Owner in the development and preparation of. ( 1 ) bidding and procurement information which
describes the time, place and conditions of bidding; bidding or proposal forms ; and the form of agreement between
the Owner and the Contractor, and (2) the Conditions of the Contract for Construction (General, Supplementary and
other Conditions) . The Architect also shall compile the Project Manual that includes the Conditions of the Contract
for Construction and Specifications and may include bidding requirements and sample forms .
ARTICLE 2 . 5 CONSTRUCTION PROCUREMENT SERVICES
2 . 5 . 1 The Architect shall assist the Owner in obtaining either competitive bids or negotiated proposals and shall
assist the Owner in awarding and preparing contracts for construction.
2 . 5 .2 The Architect shall assist the Owner in establishing a list of prospective bidders or contractors .
2 . 5 .3 The Architect shall assist the Owner in bid validation or proposal evaluation and determination
of the
successful bid or proposal, if any. If requested by the Owner, the Architect shall notify all prospective bidders or
contractors of the bid or proposal results .
ARTICLE 2 .8 SCHEDULE OF SERVICES
2.8. 1 Design and Contract Administration Services beyond the following limits shall be provided by the Architect as
a Change in Services in accordance with Paragraph 1 . 3 . 3 :
. 1 up to two (2) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor.
.2 up to thirty-two (32) visits to the site by the Architect over the duration of the Project during construction.
.3 up to two (
2) inspections for any portion of the Work to determine whether such portion of the Work is
substantially complete in accordance with the requirements of the Contract Documents .
.4 up to two (2) inspections for any portion of the Work to determine final completion.
2 .8.2 The following Design and Contract Administration Services shall be provided by the Architect as a Change in
Services in accordance with Paragraph 1 . 3 . 3 :
Services Responsibility
. l Programming Architect
.2 Land Survey Services Architect
.3 Geotechnical Services Owner
1
.4 Space Schematics/Flow Diagrams Architect
. 5 Existing Facilities Surveys Not Provided
. 6 Economic Feasibility Studies Not Provided
. 7 Site Analysis and Selection Owner
. 8 Environmental Studies and Reports Owner
. 9 Owner-Supplied Data Coordination Architect
. 10 Schedule Development and Monitoring Architect
. 11 Civil Design Architect
. 12 Landscape Design Architect
. 13 Interior Design Owner
. 14 Special Bidding or Negotiation Not Provided
. 15 Value Analysis Architect
. 16 Detailed Cost Estimating Architect
. 17 On-Site Project Representation Owner
. 18 Construction Management Owner
. 19 Start-up Assistance Architect
.20 Record Drawings Owner
.21 Post-Contract Evaluation Architect
. 22 Tenant-Related Services Not Provided
. 23 Signage & Graphic Design Owner
.24 Fire Protection* Architect*
.25 Security System Owner
. 26 Indian River County Site Plan Architect
Approval Preparation
.27 Demolition Documents Not Provided
.28 Rezoning Owner
.29 Information Technology System Backbone Owner
Additional information regarding the above enumerated items :
*Item .24 Fire protection will be a performance based specification
All terms and conditions shall remain the same as in the "PRIMARY CONTRACT" except as
noted herein.
FAGeneral Services\Tom\New Admin Center\AE Contract Amendment. doc