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Home My WebLink About2007-434 untiea Solutions, inc. 71 AOO � - 41341 i- Indian River County North " Library Remote PIM Implementation t Statement of Work For Indian River County 11 /12/2007 Please direct any inquiries regarding this Statement of Work to: John Cavert Account Manager "EC vnifled Solutions, inc. 561 -995-5373 jcavert@necunified. com NEC NEC Unified Solutions, Inc. Statement of Work This Statement of Work ("SOW") outlines the responsibilities, deliverables and acceptance criteria for the services that NEC Unified Solutions, Inc. ("NEC") will perform for Indian River County ("Customer") as described in the Project Summary below. 1 . Project Summary Install Remote PIM (with 16 Digital Phones , 8 Analog extensions and 8 local Analog trunks) connected to main Library. Integrate to Aimworx. Local calls, including 911 calls, will use analog trunks; long distance calls will use PRI . System will use Courthouse Voicemail System for Voicemail and Auto Attendant. User boxes for North Library and Transaction Boxes, as required , as well as adding or altering Auto Attendant greetings for the Library, will be a part of this project. Customer responsible for UPS Power, Network connectivity and Quality of Service between North Library and Main Library, forwarding of main North Library number to PRI , and cabling at North Library. 2 . Project Scheduling This project is scheduled to start TBD, with the anticipated Cutover Date of TBD. The project shall be deemed complete when NEC has completed the services as described in Section 1 above and the system is functioning substantially in accordance with manufacturer's published specifications for the newly purchased functionality ("Cutover Date") . 3. Assumptions and limitations "his Statement of Work and the rates/price are based on the following key assumptions ( Assumptions) . Parties agree that any changes in the Assumptions may result in an adjustment in the rates/price. 3. 1 . The terms and conditions of the SOW and the Agreement prevail regardless of any conflicting terms on the Purchase Order, other correspondence and any and all verbal communications. All Purchase Orders shall be approved and accepted by NEC in their Dallas office. 3 .2. Delays caused by lack of completed site preparation or failure to meet any responsibilities as specified on the part of the Customer will be billed at NEC 's time and materials rates plus expenses. Any additional costs incurred by the Customer as a result of delays shall be the sole responsibility of the Customer. 3. 3. Services required by the Customer to be performed outside of normal business hours (8 a. m . to 5 p. m . Monday through Friday local time, excluding NEC- observed holidays), unless otherwise planned for and agreed to in writing , shall incur additional charges in accordance with , and will be billed at NEC 's prevailing labor rates. 3.4. The Customers network architecture design shall not change between the date of the Customer's execution of this SOW and the completion of all Services contemplated within . 3. 5 . The Customer is responsible for any facility issues that may arise (i. e. bad or incorrect cabling , not meeting cable plant, environmental or power specifications , lack of rack space, etc. ) and will correct any issues as quickly as possible. The Customer may contract with NEC for resolution of these issues . NEC Unified Solutions, Inc. Proprietary and Confidential 1004412 v. 1 12/5/2007 2 of 7 NEC NEC Unified Solutions, Inc. 3. 6. Unless purchased through NEC , the Customer is responsible for ordering and verifying availability of any required Telco circuits . 3 . 7. Customer will schedule and inform users of any required systems outage. 3. 8 . NEC requires a minimum lead-time of fourteen ( 14) calendar days from Customer's execution of the SOW to begin work. NEC will make commercially reasonable efforts to meet the requested installation date. 3. 9 . NEC shall require a schedule extension of thirty (30) calendar days for any personnel change requests made by Customer. Services not covered under this SOW: 3 . 10. Support or replacement of Product that is altered , modified , mishandled , destroyed, or damaged by natural causes or damaged due to a negligent or willful act or omission by Customer or use by Customer other than as specified in the applicable NEC or manufacturer-supplied documentation . 3. 11 . Services, software, or hardware required for software or hardware problem resolution resulting from third-party products or unforeseen circumstances. 3 . 12 . Any additional network audit, network assessment, network design , consulting , and/or training services that are offered under a separate Statement of Work. NOTE: When an "overtime" or "off hours" System Cutover is purchased , the cost is calculated based on a 5 p. m. start time. Additional overtime charges may apply if a Cutover start time later than 5 p. m. is requested. The same basis would apply for other "off hours" work performed within the contract or requested additionally. 4, Pricing In consideration for the equipment and services specified in the attached Equipment and/or Services lists, Customer shall remit the total sale price of $ 13,151 .24 plus applicable sales tax. Payment shall be due as indicated in the following payment schedule: Equipment: • 100% of the Equipment price is due upon delivery of the equipment required for Cutover to the site specified by Customer ( 7 ,211 .23 Services : • 100 % of the Service Price ($5,940.01 ) is due as follows: ., 50° ! of the Se:stice Price due upon execution of this SCVAJ ($2,970.00) o 50% of the Service Price due upon acceptance of project ($2,970 .011 Unless otherwise agreed to by the parties in writing , the above payments shall be due on a per system, per site, per event basis. All change orders shall be invoiced upon Cutover. Prices stated in this SOW are effective for 30 days from the date specified below in the footer. THE ABOVE SALE PRICE EXCLUDES SALES TAX. SALES TAX ( IF APPLICABLE) WILL BE INVOICED IN ADDITION TO THE SALE PRICE. NEC Unified Solutions, Inc. Proprietary and Confidential 1004412 v. 1 12/5/2007 3 of 7 NEC NEC Unified Solutions, Inc. 5. Pricing Documents North Library Remote PIM Quantity Price TOTAL Equipment: 150116 PN-8COTQ 1 $559. 08 $559. 08 150223 PN-BDLCP 2 $357. 88 $715 . 75 150629 LT-64 PORT 1 $ 195.43 $ 195.43 150680 R-PIM 1 SITE LICENSE 1 $65. 14 $65 . 14 153050 UNIV IPS DMR SYS PKG-X 1 $2, 148. 50 $2 , 148. 50 153114 PN-SLCAK 1 $357. 88 $357. 88 153267 SPN-4RSTC-A (AP) 1 $423 . 02 $423. 02 400226 25 Pair Cable SEM ( 10 ft) for DRU/DCS-DRU/IP-Branch 4 $ 14. 70 $58. 81 695336 19" Electrical Rack 1 $202 .46 $202 . 46 76ATT113 110AA2- 100FT 100-pair 110 Block 1 $25. 25 $25. 25 780048 DTR-16D-2 (BK) 16 $ 146.28 $2,340.48 780420 DESI DT(X)-16D- 1 /IT(X)-16D-2/3 1 $ 10. 94 $ 10. 94 Miscellaneous Material 1 $ 108 . 50 $ 108. 50 Sub Tcta! $7,211 . 23 North Library Remote PIM TOTAL Services: Install $4, 824. 00 Integrate to Aimworx $396 .00 Workmanship Warranty (90 days after Cutover) $ 180. 00 Labor-Only Maintenance (day 91 to 365) I $540 . 01 Sub Total 11 $5, 940. 01 NEC Unified solutions, Inc Proprietary and Confidential 1004412 v. 1 12/5/2007 4 of 7 NEC NEC Unified Solutions, Inc. 6. Completion of Services Upon completion of all work, NEC shall submit to the customer a Services Completion Checklist (see Appendix A) for their review and signature. Customer shall ensure that the proper personnel are scheduled to review each completed Service or Deliverable upon receipt of this notification . The assigned Customer personnel shall indicate their acceptance of the Service or Deliverable by signing the Services Completion Checklist within five (5) days from the presentation of the completed Service or Deliverable. Services and Deliverables will be deemed accepted if the assigned Customer representative fails to respond within this five-day period . If a Service or Deliverable is not complete for any reason , Customer shall provide written notification to NEC . NEC shall have ten ( 10) days after the receipt of such notice from the customer to correct the error, given it is within NEC's scope to do so. Such time period to correct the error may be extended by mutual consent. NEC Unified Solutions, Inc. Proprietary and Confidential 1004412 v. 1 12/5/2007 5 of 7 NEC NEC Unified Solutions, Inc. APPENDIX A 1 . Services Completion Checklist — North Library Remote PIM Implementation NEC Unified Solutions will submit this checklist to Indian River County for signature to indicate acceptance of this installation. The system shall be accepted , for purposes of this SOW, 15 days after the Cutover Date (the "Acceptance Date"), unless Indian River County gives NEC Unified Solutions written notice prior to the Acceptance Date detailing how the System does not conform to the requirements of this SOW. IMPLEMENTATION TASK COMPLETED ? 1 . Installation of Remote PIM. F-1 2 . Installation of Voicemail. 3 . Installation of Auto Attendant. 4. Successful testing of system functionality. ❑ 5 . Provide a copy of the documentation . n Acceptance Acknowledged : By: Printed Name: Title : Date: NEC Unified Solutions, Inc. Proprietary and Confidential 1004412 v. 1 12!5/2007 6 of 7 NEC NEC Unified Solutions, Inc. 7. Agreement between Indian River County and NEC This SOW is governed by, incorporated into, and made part of the Master Purchase Agreement ("MPA") # 101114-S*01 between NEC Unified Solutions, Inc. ("NEC") , a Nevada Corporation, at 6555 North State Highway 161 , 8" Floor, Irving , TX 75039 and Indian River County, having its principal place of business at 1840 25th Street, Vero Beach , Florida 32960 as of the date last written below ("Effective Date") . This SOW defines additional provisions for applicable Hardware/Software and/or Services (" Products") that NEC shall sell and/or license to Indian River County under the terms of the Master Purchase Agreement ("MPA") and as specifically defined in the related Equipment List, Services List, Project Quote and/or SOW. The terms of this SOW are limited to the scope of the related Equipment List, Services List, Project Quote, Schedules and/or SOW's and shall not be applicable to any other Exhibits, which may be executed and attached to the MPA. IN WITNESS WHEREOF, the duly authorized representatives of the parties hereto have caused this SOW to be duly executed . Indian River Co4nty NEC Un ' led $olu ' ns, I c. 46 . By:qra- d� CJ / Name: andra L . Bowden Name: Cath / Ogl IreC or et 4lar ;4r wt Title: Chairman Title: Date: December 1 $ , , 2Q07 Date: Approved : IosephA. Baird , County Administrator ATTEST : pp d s to ocxna fficiency__ rNA.-t,e V- JK . BARTON , CLERK avian E . Fell , Assistant County Attorney NEC Unified Solutions, Inc. Proprietary and Confidential 1004412 v. 1 12/5/2007 7 of 7 NEC NECU�iii� Sol�o�s,mC summary IRC North Library November 15, 2007 North Library Remote PIM - - - - TOTAL Equipment SubTotal: Services SubTotal i $7,211 . 23 $5,940. 01 Total _ r _ $ 13,151 .24 "Pricing is firm for 30 days after bid opening date. Thereafter prices may change without advance notice." —' — TOTAL $13,151 .24 NEC Unified Solutions, Inc. Proprietary and Confidential Not to be Copied or Reproduced NEC NE� �N11Cd $G�VGGGS,�GC Equipment List IRC North Library — November 15, 2007 _. . North Library Remote PIM - .— — Equipment: — --. — Quantity Price TOTAL t— I 150116 PN-BCOTO 150223 PN-8DLCP 11 $559.08 $559.081 150629 LT-64 PORT 2 $357.881 $715.75 150680 R-PIM 1 SITE LICENSE 1 ' $195.43 $195A3 153050 UNIV IPS DMR SVS PKG-X 1 . $65. 14 $65. 14 753114 PN-SLCAK 1 .' $2, 148.501 $2,148.50 153267 SPN-4RSTC-A (AP) 1 ! $357. 88 $357.881 400 226 25 Pair 1 $423.0 ' Cable SEM (10 ft) for DRU/DCS-DRU/IP-Branch 2 $423.02 - 695336 19" ElecMcal Rack 4I $14.70 $58.81 76ATT113 110AA2-100FT 100-pair 110 Block 1 '. $202.46 $202 qg 780048 DTR-16D-2 (BK) 1 . $25.25 $25.25 780420 DESI DT(X)-16D-1/17(X)-16D-2/3 16 $146.281 $2,340.48 Miscellaneous Material 11 $ 10. 94 $1094 1 , $108.50 $108. 50 I Sub Total $7,21123 'Pricing is firm for 30 days after bid opening date. Thereafter prices may change without advance notice. " TOTAL $7.211 .23 NEC Unified Solutions, Inc. Proprietary and Confidential Not to be Copied or Reproduced NEC Services Services List IRC North Library — - - - - November 15, 2007 INorth Library Remote PIM — — Senicesr TOTAL Install Integrate to Aimi $4,924. 00 Workmanship Warranty (90 days after Cutover) $396.00MOM Labor-Only Maintenance (day 91 to 365) $540 01 I — Sub Total _ $5,940.011 — —1 -Pricing is firm for 30 days after bid opening date. Thereafter prices may change without advance notice." TOTALr $5,940.01 NEC Unified Solutions, Inc. Proprietary and Confidential Not to be Copied or Reproduced