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Home My WebLink About2009-182 ( '4 " 7 G . Board of County Commissioners 1801 27th Street Vero Beach , Florida 32960 Telephone : (772) 567-8000 FAX : 772 -778-9391 INDIAN RIVER COUNTY PARKS MAINTENANCE COMPLEX SUPPLEMENTAL No . 3 to WORK ORDER NO . 1 TO THE PROFESSIONAL CIVIL ENGINEERING SERVICES AGREEMENT WITH CARTER ASSOCIATES , INC . This Supplemental No . 3 to Work Order No . 1 is in accordance with the existing AGREEMENT dated January 9 , 2007 and the extension thereof, between Carter Associates , Inc . ( ENGINEER) and Indian River County (COUNTY) . This Supplemental No . 3 to Work Order No . 1 amends the agreement as follows : SECTION I — PROJECT LIMITS Consultant services are required to design a fiber optic interconnect plan and for observation of the installation of conduits and pull boxes for the new Indian River County Parks Maintenance Complex . SECTION II — SCOPE OF SERVICES The Scope of Services for this Supplemental No . 3 to Work Order No . 1 is to perform the following tasks as requested by the County : Fiber Optic Interconnect Conduit : • Revise the Utility Plan sheet ( U - 1 ) to add a fiber optic splice vault at the east side of the proposed western driveway onto 77 `x' Street, and interconnect conduits running to the west . 0 Revise the Water Details sheet ( U - 4 ) to include an interconnect plan showing conduits and pull boxes from the project site to the 58 "' Avenue connection point . • Add pull box and splice vault details on sheet ( U4 ) . C :ADocuments and Settings\SeanklTocal SettingsV'Temporary Internet Files\OI X906\0701 Supplemental No 3 to WO No I Carter 06- 10-09 . doc PAGE TWO Supplemental No . 3 to Work Order No . I Carter Associates , Inc . June 10 , 2009 SECTION III - TIME FOR COMPLETION Supplemental design tasks shall be completed within 30 calendar days from the date of execution of this Supplemental No . 3 to Work Order No . 1 and construction tasks shall run concurrently with construction work for Indian River County Parks Maintenance Complex . SECTION V - COMPENSATION The COUNTY agrees to pay , and the ENGINEER agrees to accept , a fee for services rendered according to the " Scope of Services " and further identified in all the Sections of this Supplemental No . 3 to Work Order No . 1 , a Lump Sum fee of $ 2 , 394 . 00 for design services and hourly not - to - exceed $ 562 . 00 for construction related services for a total of $ 2 , 956 . 00 . All and/or any additional services not described hereon shall be pre - approved by the COUNTY . Approved additional services shall be invoiced at the rates disclosed in the approved fee schedule with the ENGINEER for the 2008 — 2009 contract year . All invoicing and payments shall be in accordance with the original Professional Civil Engineering Services Agreement with the COUNTY and as stated hereon . Invoices shall include the work order and project number, invoice number related to this work order , original contract amount, current billing amount and retainage amounts . The AGREEMENT is hereby amended as specifically set forth herein . All remaining sections of the AGREEMENT shall remain in full force and effect , and are incorporated herein . C :ADocuments and Settings\SeanM\Local SettingsUemporary Internet Piles\01, K90B\0701 Supplemental No 3 to WO No 1 Carter 06- 10-09. doc PAGE THREE Supplemental No . 3 to Work Order No . 1 Carter Associates , Inc . June 10 , 2009 Attachment : Carter Associates Scope of Services (Exhibit A) OWNER Carter Associates , Inc . BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA zztpw OW .� 2- Z <•1 (Signature) (Signature) Wesley S . Davis , Chairman (-) (fC/ aCti �' (Printed name and title) Approved by BCC JrzANANAAAAD.c2 2 0 0 9 ATTEST: Jeffrey K. Barton , Clerk of Circuit Court Witn ed bye (Carter Associates , Inc ) ANN � Deputy C:Ierk inted n me) it il, S Approved as to For and gal Sufficiency : William . Co has I , COUNTY Attorneyseph A. aird , COUNTY ministrator C :ADocuments and Settings\SeanM\Local Settings\Temporary Internet Files\OLK9013\0701 Supplemental No 3 to WO No I Carter 06 - 10-09 . doe June 8 , 2009 JUN 0 9 / 00 " Mr . Christopher J . Kafer, Jr. , P . E . , County Engineer Indian River County Engineering Division 1801 27`h Street Vero Beach, FL 32960 Re : Indian River County Parks Maintenance Complex (CAI Project No . 05 -60E) Supplemental No . 3 to Work order No . 1 to the Professional Civil Engineering Services Agreement Dear Chris : We are pleased to present this proposal for additional services relative to designing a fiber optic interconnect plan and observing the installation of conduits and pull boxes from the existing fiber optic splice vault at the north-east corner of 58 `h Ave and 77"' Street to the project site . The proposed interconnect conduit is needed to accommodate the County ' s fiber optic service installation to the new Parks Maintenance Division office building . The fiber optic facilities along 58`h Ave were only recently constructed and it is at the direction of the County ' s Telecommunications Division that the proposed off-site utility extension be included in this project ' s scope of work. All provisions of the original Work Order No . 1 to the Professional Civil Engineering Services Agreement (dated 1 /9/07), as well as Supplemental No . 1 (dated 6/5 /07) and Supplemental No . 2 (dated 9/9/08) , shall remain in full force and effect, unless otherwise specifically modified herein . A man-hour fee estimate is attached as Exhibit "A" for your use . The following describes our proposed scope of services and terms of agreement between Carter Associates, Inc . (Engineer) and Indian River County (County) : Fiber Optic Interconnect Conduit : In general , the design plans will be extended and revised to add two 2 " PVC conduits with pull boxes every 3004eet, connecting from the existing fiber optic splice vault at the north-east corner of 58t1' Ave and 77` ' Street and ending at a new splice vault at the project frontage on 77 `h Street . The project documents will be modified as follows : • Revise the Utility Plan sheet (U4 ) to add a fiber optic splice vault at the east side of the proposed western driveway onto 77`h Street, and interconnect conduits running to the west . • Revise the Water Details sheet (U4) to include an interconnect plan showing conduits and pull boxes from the project site to the 58 `h Ave connection point. • Add pull box and splice vault details on sheet U4 . Assumptions • In developing this proposal, the following assumptions have been made and deviation from these assumptions may require additional expenditures on behalf of the County to the Engineer . • Construction administration is limited to reviewing the contractor ' s shop drawing submittals for conduits and pull/splice boxes and observing the installation of the proposed fiber optic conduits . Engineer shall notify the County if lack of contractor cooperation or other causes prevent Engineer from performing the specified construction phase services . Compensation : Supplemental No . 3 fees will be invoiced on a percent complete lump sum basis . The total amount to be billed shall not exceed $2 ,956 .00 unless authorized by an additional written agreement, as follows : Revise Design Plans $2, 394. 00 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Construction Phase Services .$562. 00 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ffiffiffi TOTAL PROFESSIONAL SERVICES $2, 956. 00 Please call on me should you have any questions or concerns regarding our proposed scope of work or terms of agreement . Sincerely, G . Sean McGuire , P . E . Project Manager Attachments - Exhibit "A" (man -hour fee estimate) N : \GSM \P\05 -60E IRC Parks Complex\Agreements\Proposal6- 8-09 . doc f Exhibit " A " Indian River County Parks Maintenance Complex Supplemental No . 3 (Add interconnect conduit for fiber optic services) Fee Estimate (rate schedule as per CAI continuing services agreement with IRC) 6/8/2009 $ 140 . 00 $ 110 . 00 $ 85 . 00 $ 57 . 00 Eng . I ,Prin . Eng . II , P . E . End . Tech. Inspector Subtotal Patrick ISean Domenic Bryan Fiber Optic Interconnect Conduit Research existing splice box location 1 2 $224 . 00 Plan Revisions 5 8 $ 1 ,230 . 00 Coord/Meetings/Incidentals 2 6 $ 940000 Construction Phase Services 2 6 $ 562 . 00 Total = $ 2 ,956 . 00