HomeMy WebLinkAbout2009-2203 `5
AMENDMENT NUMBER 3 TO WORK ORDER NUMBER 5
This Amendment Number 3 to Work Order Number 5 is entered into as of this 18th
day of August , 2009, pursuant to that certain Continuing Contract Agreement
for Professional Services entered into as of April 6, 2004 and amended effective April 7,
2007 (as so amended, the "Agreement"), by and between Indian River County, a political
subdivision of the State of Florida ("County") and POST, BUCKLEY, SCHUH &
JERNIGAN, INC. ("CONSULTANT").
1. The County has selected the Consultant to perform the professional services
set forth in existing Work Order Number_ 5� Effective Date July 12, 2005.
2. 'The County and the Consultant desire to amend this Work Order as set forth
on Exhibit 1 attached to this Amendment and made a part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in
Exhibit 1 and within the timeframe more particularly set forth in Exhibit 1, all in
accordance with the terms and provisions set forth in the Agreement.
3. From and after the Effective Date of this Amendment, the above -referenced
Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1.4 of the
Agreement, nothing contained in any Work Order shall conflict with the terms of the
Agreement and the terms of the Agreement shall be deemed to be incorporated in each
individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed phis Amendment to
Work Order as of the date first written above.
CONSULTt��i I': P S� UCKLEY, BOARD OF COUNTY COMMISSIONERS
SCHUH D,iE ' l .N�,1NC. O INDIAN RIVER�COUNTY
3 ye
l; ? Wesley S. Davis, Chairman
�t
Title: Vice President BCC Approved Date: August 18, 2009
Date: , ///0 ;`1 Attest: J.K. Barton, Clerk of Court
By ._
Deputy Clerk
/Abinoved: of
Attorney
as to form and IegaYsufficiency:
E. Fell, SenidrA3'S'isYa
nt County
Exhibit 1 - Proposal
Amendment No.3
To
Work Order No. 5
Scope of Services
Indian River County
Department of Utility Services
2008/2009 PERMIT RENEWAL
The current Indian River County IRCUD/West Regional WWTF Wastewater Facility -
Permit No. FL0041637 is expiring on March 27, 2010. According to the courtesy
reminder letter dated July 17, 2009, the renewal application is due on or before
September 27, 2009. According to the letter, failure to submit the application 180 days
prior to the expiration date of the referenced permit will result in enforcement action.
PBS&J has contacted FDEP regarding the renewal of the renewal of the permit for the
referenced facility and they indicated that the following forms and/or information will be
required
1. FDEP Form 1
2. FDEP Form 2A
3. O&M Performance Report
4. Process Flow Diagram
5. Site Plan
6. Location Map
7. Binding Agreements and Documentation of Controls on Individual Users of
Reclaimed Water
8. Reclaimed Water or Effluent Analysis Report
9. Since the current flows to the WWTP are well below 50% of the design capacity,
according to rule 62-600.405(4)(C) a capacity analysis report is in not required, however
based on discussion with FDEP, they would require a certified statement to this effect.
PBS&J will address this either in the signed and sealed cover letter or in the O&M
performance report.
Based on the above PBS&J has prepared the following scope. Details of the data
requirements are attached in Attachment A.
Task 1 Proiect Kick off and Data
Collection
Task 1 requires gathering the data and updating Form 1, Form 2A and the
permitting package. PBSJ will work directly with the IRC and West WRF staff to obtain
the required data and complete the required forms and reports. A Project Kickoff
meeting must be held with the Staff and will be combined with the O&M performance
report inspection.
Task 2 Permitting Forms
Task 2 requires gathering the data and updating Form 1 and Form 2A as submitted for
the plant expansion. IRC will be required to complete or provide the following:
1. Section 3. A. Discharges To Surface Water, Items 12, 13, and 14. A detailed
explanation of the required information is attached in Attachment A.
2. Section 5. Industrial Pretreatment for each SIU or significant industrial user
3. The Annual Average Daily Flow and the Maximum Daily Flows for calendar years
2007, 2008, and 2009 (thru July 2009). Required for Form 2A
4. A summary of the annual effluent toxicity test results
5. A Copy of the most recent Annual Wetlands System Treatment Compliance and
Performance Report
6. The most recent Annual Reclaimed Water or Effluent Analysis Report (due
annually by June 28th) 7. A rnap of the monitoring well locations with GPS coordinates.
8. Copies of any orders or notices issued by FDEP
9. Copies of the Annual Flow meter Certifications for every flow meter
10. Digital copies of binding agreements with major reclaimed water users
Details of the required information are attached in Attachment A
Task 3 (?&M Performance Report
The O&M Performance report requires an inspection of the facility in the company of the
chief operator and an evaluation of the performance of the treatment plant. The
inspection will be combined with the project kick off meeting.
Data required include the following:
1. A Digital Summary of 24 months of flow and all influent and effluent data
covering the period from July 1, 2007 through July 30, 2009. (a digital summary of the
data)
2. A Digital Summary of the Quarterly Groundwater Monitoring Data (3`d and 4th
Quarter 2008, 1 st and 2" Quarter 2009) for all of the groundwater monitoring wells.
3. The Operating Protocol for the Facility
PBS&J will develop the required report and submit a draft for review prior to final
submittal. The owner and the chief operator will be required to sign the final document
prior to submission to FDEP.
Task 4 Response to Request for Additional Information
Although every effort will be made to submit a complete permitting package, this is an
NPDES permit and request for additional information from FDEP in response to EPA
overview can be expected. Should additional time an effort in excess of this fee be
required, PBSJ will advise the IRC prior to proceeding.
Submittals
PBSJ will provide digital copies of portions each form or report for review and comment
prior to assembly of the final permitting package. The final permitting package will be
assembled in a single bound document for signature and submittal to FDEP. The
submittal package will include the following:
1. Three copies for signature and submittal along with the permit fee of $5,000
provided by IRC. The check for the permit fee should be made out to the Florida
Department of Environmental Regulation for renewal of IRC West WRF Plant Operating
Permit # FL00416374
2I Two copies of the final package for distribution to the treatment plant and the IRC
files.
3. A CD containing the electronic files for the submittal.
Total Estimated Cost
The total Lump Sum cost for the Scope of Work presented above is $37,128.
Schedule
For this project, PBS&J estimates that if the required data and the reviews of the draft
submittals can be provided in a timely manner the final permitting package can be
completed and ready for submittal within by the due date of September 27, 2009 for the
permit application.
However, if for any reason there are delays, Form 1 and the permit fee may be
submitted to extend the submittal deadline.
Attachment:
Data Request