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HomeMy WebLinkAbout2005-081 V , WORK ORDER NUMBER 6 This Work Order Number 6 is entered into as of this 15th day of March , 200_ pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of April 6 , 2004 ( "Agreement" ) , by and between Indian River County , a political subdivision of the State of Florida ( "COUNTY" ) and Post , Buckley , Schuh and Jernigan , Inc . ( " CONSULTANT" ) . The COUNTY has selected the Consultant to perform the professional services set forth on Attachment 1 , attached to this Work Order and made part iereof by this reference . The Consultant will perform the professional services within he timeframe more particularly set forth in Attachment 1 , attached to this Work Order an I made a part hereof by this reference . The Consultant will perform the professional sery ces within the timeframe more particularly set forth in Attachment 1 , attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement . Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Wok Order as of the date first written above . CONSULTANT BOARD OF COUNTY COMMISSIONERS Post , Buckley , Schuh , and Jernigan , Inc . OF INDIAN RIVER COUNTY By : � By : Thomas S . Lowther, Chairman Title : �;� c �'s, et en � Approved : March 15 , 2005 ( Date ) Date :_ /316- Attest : J . K . Barton , Clerk of Court B .�4c�ryy 'J 81 w � Deputy CIW� Approved : '% �' ,` ` ' 1 J eph A . lBaird , County Administrator Approve s to form and legal sufficiency : *an E . Fell , Assista County t rn y Attachment 1 Indian River County Public Work Department W . O . # 6 Surge Protection Project For the Rockridge Subdivision Scope of Services I . Background During recent hurricanes, water level in the Indian River Lagoon (Lagoon) rose significantly, causing most of the 413 -homes in the Rockridge subdivision to be flooded . The water potentially entered the subdivision from upstream property, sheet flow over Indian River Boulevard, and from two interior canals that connect the subdivision with the Lagoon . The flood combined with a power outage and caused significant Jamage to the homes . Indian River County Public Works Department (IRCPWD) would like PBS &J to evaluate different alternatives that were developed by the County to provide protection to the Rockridge subdivision from flooding from future tidal surges . Also, I CPWD would like PBS&J to complete the required FEMA HMGP/FMA -001 application for possible FEMA funding . II . Scope of Services The following tasks are anticipated in preparing a report outlining alternatives to provide protection to the Rockridge subdivision from future flooding from Lagoon surges : 1 . Collect maps and other project related data if necessary. (The County has aerial photography with topographic information superimposed thereon .) 2 . Evaluate the following alternatives : a. The first alternative has several parts : ( 1 ) Attempt to prevent stom surge from entering the two canals ( 16th Street Canal and 14th Street Canal) that connect the subdivision with the Lagoon by constructing tilting weir gates x other appropriate structures in the two canals . Small boat navigation mut be maintained in the 14th Street Canal . Manatee protection must be considered in both canals ; (2) Attempt to prevent the sheet flow of Lagoon surge water from flowing over Indian River Boulevard and entering the Subdivision and (3 ) Install pumps to pump watershed drainage around the canal structures . b . Raise each home in the subdivision to an elevation above the 100- ear flood elevation . c . Neighborhood buyout option . Preliminarily, identify which homes are proposed for buyout . U:\WO\Projects\IRC_ 3W_W W2004\WO04 RockridgeStudiroposal\Public Work\PBSJ Attachment 1 - REVISED - Scope of Services Without Survev.doc Last Revised 2/28/2005 26 PM 1 Attachment 1 Indian River County Public Work Department W . O . # 6 Surge Protection Project For the Rockri ge Subdivision d . No action alternative . The Rockridge subdivision will most likely experience flooding problems again from storm surge from the Indian River Lagoon . e . Other options as PBS &J recommends . 3 . Prepare a preliminary opinion of the estimated cost of construction for each alternative . 4 . Prepare a summary of the advantages and disadvantages of each alternative . 5 . Prepare a preliminary Benefit-Cost Analysis (BCA) for the selected alterr ative based on full data BCA modules . 6 . Prepare a draft letter report or technical memorandum of the findings oft is investigation ; submit to the County for review . Due to the time constraint no meeting will be required to review County comments . The County will consolidate all comments and provide them to PBS &J . PBS &J will incorporate the County comments into a final report or technical memorandum . The Report is ant cipated to be no more than 5 pages . 7 . Prepare a draft FEMA HMGP/FMA-001 application for possible funding III . Assumptions 1 . Project schedule is based on a one ( 1 ) week County review of the draft submittal . 2 . Where possible, information is to be obtained by telephone, e-mail , and internet access . Project site photos will be taken by County personnel . In order to complete a useful and accurate report and application, PBS &J will make site visits as necessary . The County does not reimburse consultants located outside the County fol travel time or related expenses . 3 . All costs will be based on 2005 dollars . 4 . The County will provide cost for home replacement . The Cost per homer placement will be based on the County ' s reasonable estimate of the value of a representative home within the subdivision . 5 . The initial feasibility of the tilting gate, sheet flow prevention, and pumpir g option will be evaluated based solely on topography, SJRWMD gauging data, an drainage basin details provided by the County or SJRWMD . No modeling will be p rformed U:\WOU'rojectsURC W_WW2004\WOOD RockridgeStudy\Proposal\Public Work\PBSJ Attachment I - REVISED - Scope of Services Without Sun ey. doc Last Revised 2/28/2005 3:26 PM 2 Attachment 1 Indian River County Public Work Department W . O . # 6 Surge Protection Project For the Rockri ge Subdivision for this task . If this alternative is selected, additional feasibility will be required as separate scope . 6 . All vertical information is based on Indian River County Aerials and contours or field information provided by the County survey crew IV . Deliverables PBS &J will submit three ( 3 ) copies of the draft report for review and comment by the County. PBS &J will submit three ( 3 ) copies of a completed draft FEMA HMGP/FE -001 form with required attachments and exhibits . Five (5 ) copies of the final report and five (5 ) copies of the final FEMA HM P/FMA - 001 form (FEMA form) and required attachments and exhibits will be submitted tot e County . V . Schedule PBS &J anticipates completion and submittal of the draft report and FEMA form to the County within 4 weeks after the County issues the notice-to-proceed . Upon review and comments by the County, the final report and FEMA form will be submitted to the County on or before April 12 , 2005 . VII . Services to Be Provided By the County To support PBS &J ' s efforts in this project, the County agrees to provide tf e following services : • Provide timely advice and guidance regarding County policies arid technical preferences . Provide timely comments and review of information provided . The County agrees to assist in completing this project in accordance with the proposed schedule . • Resolve all internal variance in opinion regarding technical preferences or guidance prior to directing PBS &J . • Field survey as required . The field survey will consist of finish floor elevation of a representative sample of ten homes in the subdivision . PBS &J will usc the County 1JAWO\Prcjects\IRC_W WW2004\WO04 RockridgeSludN\Proposal\Public Work\PBSJ Attachment I - REVISED - Scope of Sen ices Without Suney. doc Last ReA iced 2/^_8/2005 3:26 PM 3 Attachment 1 Indian River County Public Work Department W . O . # 6 Surge Protection Project For the Rockri ge Subdivision aerial photographs containing superimposed topographic information to determine all other representative elevations . 0 Drainage basin details if available . • 1 foot contour elevations if available . • Cross- section of interior canals • Cooperate with PBS&J ' s efforts to provide historical background data for the project area and for historical hazard and damage events and costs . • Take and transmit digital pictures of the site as defined by PBS &J . • Estimate of home damage due to flooding and high water elevation from recent hurricanes . U:\WO\Projects\IRC W WW2004\WO04 RockridgeStudy\Proposal\Public Work\PBSJ Attachment I - REVISED - Scope of Services Without Survev. doc Last Revised 2/28/2005 326 PM 4 Attachment 2 Indian River County Public Work Department WO # 6 Surge Protection Project for the Rockrid e Subdivision Compensation for the engineering services described in Attachment 1 shall be on a Lump Sum Basis as described in the Master Agreement, with a Lump Sum Fee of $32 ,393 .