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Home My WebLink About2006-1595 l�•a6 �Y WORK ORDER NUMBER 2 -RR PROFESSIONAL ENGINEERING SERVICES'for the ROCKRIDGE SUBDIVISION SURGE PROTECTION PROJECT This Work Order Number 2 -RR is entered into as of this 16th day of May , 2006, pursuant to that certain Agreement for Professional Services entered into as of February 21, 2006 ("Agreement'), by and between Indian River County, a political subdivision of the State of Florida ("COUNTY") and Malcolm Pirnie, Inc. ("CONSULTANT'). The COUNTY has selected the CONSULTANT to perform the professional services set forth on Attachment 1, attached to this Work Order and made part hereof by this reference. The professional services will be performed by the CONSULTANT for the fee schedule set forth in Attachment 2, attached to this Work Order and made a part hereof by this reference. The CONSULTANT will perform the professional services within the timeframe more particularly set forth in Attachment 3, attached to this Work Order and made a part hereof by this reference, all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSUL ANT MALC M PI IE, INC. By: ZAJ/ BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER,, UNTY rgnUT-70. INe1�1UD6rgar;,t nalrmari% st J.K. Barto ''Q(Vfti f Court Deputy Clerk Approved: Jos . Baird, County Administrator roved as to form and legal sufficiency: Marian E. Fell, Assistant ounty Attorney 1 CADocuments and Settings\hurlburt\Local Settings\Temporary Internet Files\OLK16A\Revised (PDR) Work Order #2 -RR - 4-24- 06.doc ATTACHMENT 1 to WORK ORDER NO. 2 -RR PROFESSIONAL ENGINEERING SERVICES for the ROCKRIDGE SUBDIVISION SURGE PROTECTION PROJECT INTRODUCTION AND GENERAL OVERVIEW OF THE SURGE PROTECTION PROJECT Indian River County ("COUNTY") and Malcolm Pirnie, Inc. ("CONSULTANT") have entered into a Master Agreement through which the CONSULTANT via individual Work Orders, will prepare a preliminary design report, final design, estimate of probable construction costs, necessary construction drawings and specifications, permitting documents, and assist with bidding services and construction services for implementation of the stormwater system improvements for the Rockridge Subdivision Surge Protection Project. Through the Work Orders, the CONSULTANT will also assist the COUNTY in coordinating with FEMA regarding an anticipated Hazardous Mitigation Grant Program (HMGP) award and with the Florida Department of Community Affairs (DCA) regarding an existing Community Development Block Grant (CDBG). The CONSULTANT will also participate in at least one public meeting for the Project. The purpose of the Surge Protection Project is to protect the Rockridge Subdivision from hurricane storm surges from the Indian River Lagoon. Facilities may include sluice gates and/or flap gates on at least nine different existing storm drainage structures (headwalls), an inflatable/tilting weir arrangement at the canal adjacent to 14th Street, and a pump station arrangement with influent screens as needed at the canals adjacent to 16th Street. The single pump station location (at 16th Street on the former post office property and/or Indian River Boulevard right-of-way) assumes that the current configuration of the canals can be modified to develop a single continuous canal west of thel6th Street location. The current canal configuration includes a berm that will be considered for open cutting or culvert installation to join the two separate canals and thereby provide for uniform water flow. The COUNTY will be responsible for the coordination of activities to accomplish this "canal joining" work as a separate and distinct activity. It is intended that the pump station influent screens and flow channel be designed so that the influent screens will be operated continuously to remove trash and debris from the canal water before the water discharges into the Indian River Lagoon. The project also includes the installation of "Jersey" curb (or other appropriate design) along Indian River Boulevard to prevent floodwaters from crossing west across the highway below elevation 6.5 NGVD. Work will also include coordination with the City of Vero Beach and the Florida Department of Transportation. The project limits along Indian River Boulevard are just south of 12th Street to approximately 20th Street. Work Order No. 2 -RR is for a Kickoff Meeting and preparation of a Preliminary Engineering Report that will confirm the above features or recommend viable alternatives that qualify for the above noted funding sources. These items are discussed in more detail below. 2 C:\Documents and Settings\hurlburt\Local Settings\Temporary Internet Files\01-1<16MRevised (PDR) Work Order H2 -RR - 4-24- 06.doc 1.0 PROJECT KICKOFF MEETING Attend project kickoff meeting with COUNTY to discuss scope of work, deliverables, schedule and responsibilities. The CONSULTANT will prepare minutes of meeting and distribute. The CONSULTANT will perform a site visit and evaluate the existing conditions for the proposed project area on the same date as the kickoff meeting. 2.0 PRELIMINARY ENGINEERING DESIGN REPORT 2.1 Review Recommendations Review technical recommendations and documentation prepared by the previous consultant assigned to develop and submit the COUNTY's grant application. 2.2 Meetings With Permitting Agencies Attend and document four separate meetings with the required regulatory agencies to develop a mutual understanding of the project scope of work and permit application needs associated with the project. 2.3 Results of Investigation Perform stormwater modeling investigation to confirm impact of off-site influence on Rockridge subdivision and immediate area. Determine stormwater area of influence for Rockridge drainage area. Use rainfall event of 2 -inches per hour for 12 hour duration for the stormwater model. Review COUNTY provided 1982 report by RS&H to obtain background data. Obtain and review aerial photographs for stormwater drainage area. Study will determine critical velocities in canals associated with storm events. 2.4 Preliminary Layout Prepare preliminary layout of the stormwater control features to include the inflatable weir and pump station arrangements. In addition, prepare typical details for installation of the necessary flap and sluice gates on the existing drainage structures (headwalls and pipes), and define the proposed limits and provide design details of the required "Jersey" curb arrangement within the median of Indian River Boulevard. 2.5 Engineer's Opinion of Probable Construction Cost The CONSULTANT will prepare a preliminary Engineer's Opinion of Probable Construction Cost (EOPCC) for the Project based on the preliminary arrangement of stormwater features. The preliminary EOPCC will be included in the Preliminary Design Report. 2.6 Design Recommendations CADocuments and Settings\hurlburt\Local Settings\Temporary Internet Files\OLK16A\Revised (PDR) Work Order k2 -RR - 4-24- 06.doc Based on the results of the Task 1.0 and 2.0 data collection activities, and using the land survey information performed in Work Order No. 1 -RR, the CONSULTANT will prepare preliminary drawings indicating the stormwater feature arrangements. The CONSULTANT will prepare a Preliminary Design Report that presents the preliminary engineering conclusions and recommendations pertaining to the stormwater features required, permit application requirements, and address regulatory agency issues that may affect the project. Three copies of the Preliminary Design Report will be presented to the COUNTY for review and comment. The CONSULTANT will attend one meeting with the COUNTY to obtain comments on the Preliminary Design Report; and subsequently revise, finalize and issue three final copies of the report incorporating the COUNTY's comments. 2.7 Coordination of Topographic Survey Services The CONSULTANT will provide and coordinate the services of a qualified land surveyor to perform any additional detailed topographic survey needed at the proposed pump station location, jersey curb locations, and inflatable weir location. The land surveyor will perform property search activities and also obtain title information pertaining to existing easements and/or deeded right-of-ways and related pertinent right-of-way maps, maintenance maps, plats, and similar documents. The land surveyor will also coordinate with the COUNTY to establish locations of all (City, COUNTY, etc.) existing buried utilities in the potential locations for the inflatable weir, Jersey curb, and pump station. The CONSULTANT shall recommend and describe any required easements or rights-of-way. **END OF ATTACHMENT 1 ** 4 CADocuments and Settings\hurlburt\Local Settings\Temporary Internet Files\OLK16A\Revised (PDR) Work Order k2 -RR - 4-24- 06.doc ATTACHMENT 2 to WORK ORDER NO, 2 -RR PROFESSIONAL ENGINEERING SERVICES for the ROCKRIDGE SUBDIVISION SURGE PROTECTION PROJECT 1, COMPENSATION The COUNTY agrees to pay and the CONSULTANT agrees to accept, a lump sum fee $91,440 for services rendered according to Attachment 1 of this WORK ORDER. 2, PARTIAL PAYMENTS The COUNTY shall make monthly partial payments to the CONSULTANT for all authorized work pertaining directly to this project performed during the previous calendar month. Using the form contained herein as Attachment 5, the CONSULTANT shall submit invoices monthly for services performed and expenses incurred pursuant to this Work Order during the prior month. The CONSULTANT shall submit duly certified invoices in duplicate to the Director of the Public Works Department. For lump sum line items, the amount submitted shall be the prorated amount due for all work performed to date under this phase, determined by applying the percentage of the work completed as certified by the CONSULTANT, to the total due for this phase of the work. For time and material line items, the amount submitted shall be based on the actual hours worked and expenses incurred for the billing period. The amount of the partial payment due the CONSULTANT for the work performed to date under these phases shall be an amount calculated in accordance with the previous paragraph, less ten percent (10%) of the invoice amount thus determined, which shall be withheld by the COUNTY as retainage, and less previous payments. Per F.S. 218.74(2), the COUNTY will pay approved invoices on or before the forty-fifth day after the COUNTY receives the CONSULTANT's invoice. Per F.S. 218.74(2), the ten percent (10%) retainage withheld shall be paid in'full to the CONSULTANT by the COUNTY, on or before the forty-fifth day after the date of final acceptance of the Work by the Public Works Director. '*END OF ATTACHMENT 2" 5 C:\Documents and Settings\hurlburt\Local Settings\Temporary Internet Files\OLK16A\Revised (PDR) Work Order #2 -RR - 4-24- 06.doc ATTACHMENT 3 to WORK ORDER NO. 2 -RR PROFESSIONAL ENGINEERING SERVICES for the ROCKRIDGE SUBDIVISION SURGE PROTECTION PROJECT 1, TIME FOR COMPLETION Time is of the essence for this project. The time allocated for this Work Order is 105 calendar days from the date the County issues a Notice -to -Proceed for this Work Order. "END OF ATTACHMENT 3" 6 PA2240015 Rockridge Surge\Malcolm Pirnie Work Order #2 -RR - 4-24-06.doc