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Home My WebLink About2006-361 / 0 WORK ORDER NUMBER 3- RR PROFESSIONAL ENGINEERING SERVICES for the ROCKRIDGE SUBDIVISION SURGE PROTECTION PROJECT This Work Order Number 3- RR is entered into as of this 24th day of October , 2006 , pursuant to that certain Agreement for Professional Services entered into as of February 21 , 2006 ( "Agreement') , by and between Indian River County , a political subdivision of the State of Florida ("COUNTY") and Malcolm Pirnie , Inc . ("CONSULTANT') . The COUNTY has selected the CONSULTANT to perform the professional services set forth on Attachment 1 , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the CONSULTANT for the fee schedule set forth in Attachment 2 , attached to this Work Order and made a part hereof by this reference . The CONSULTANT will perform the professional services within the timeframe more particularly set forth in Attachment 3 , attached to this Work Order and made a part hereof by this reference , all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1 . 4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date first written above . CONSULTANT BOARD OF COUNTY COMMISSIONERS MALCO PIRNIE , INC OF INDIAN RIVER COUNTY Arthur R . Neu"r r, Chair Title : � Qt( , Attest: J . K . Barton , Clerk of'Eour = ' ' ByDtiCe� Deputy Clerk Approved : seph A. aird , County Administrator 77prod to form and legal sufficiency : Marian E . Fell , Assistant County Attorney 1 PA2240016 IRC Rockridge PDR\WORK ORDER#3RR\Work Order #3-RR - October 10, 2006.doc ATTACHMENT 1 to WORK ORDER NO . 3-RR PROFESSIONAL ENGINEERING SERVICES for the ROCKRIDGE SUBDIVISION SURGE PROTECTION PROJECT INTRODUCTION/OVERVIEW Indian River County (the "County") has requested that Malcolm Pirnie , Inc . (the "CONSULTANT") prepare the final design , estimate of probable construction costs, necessary construction drawings and specifications , permitting documents, and assist with bidding services for implementation of the stormwater system improvements for Rockridge Subdivision Surge Protection Project . The previous Work Order No . 2- RR addressed the Preliminary Engineering Design Report for this project. The purpose of this project is to provide flood protection features along Indian River Boulevard to include sluice gates and flap gates on nine different existing storm drainage structures , provide a tilting weir arrangement at the canal adjacent to 14th Street, and a pump station arrangement at the canal adjacent to 16th Street. The project also includes the installation of Jersey curb along Indian River Boulevard to prevent flood waters from crossing west across the highway . The project limits along Indian River Boulevard are just south of 12th Street to approximately 20th Street . The proposal assumes that the project will be designed , permitted , bid , and constructed as a single project. The fee proposal outlined below presents the scope of work, estimated fees , and completion schedule for the necessary engineering services related to the preparation of the final design contract documents, and providing permitting and bidding services for the proposed stormwater system improvements. 1. 0 PROJECT KICKOFF MEETING Attend project kickoff meeting for the final design phase with County to discuss scope of work, deliverables , schedule and responsibilities . The CONSULTANT will prepare minutes of meeting and distribute . 2. 0 PROJECT COORDINATION ACTIVITIES 2. 1 Coordination of Topographic Survey Services The CONSULTANT will provide and coordinate the services of a qualified land surveyor to perform any additional detailed topographic survey needed at the proposed pump station and tilting weir locations. The land surveyor will obtain title information pertaining to existing easements and/or deeded right-of-ways and related pertinent right-of-way maps , maintenance maps , plats , and similar documents. 2.2 Coordination of Geotechnical Investigations 2 PA22400161RC Rockridge PDR\WORK ORDER#3RR1Work Order 93-RR - October 10, 2006.doc The CONSULTANT will provide and coordinate the services of a qualified geotechnical subconsultant to perform a detailed geotechnical investigation at the proposed pump station and tilting weir locations . The results of the investigation will be summarized in a report that will include : A . Soil boring logs and classifications ; B . Existing groundwater levels and estimated seasonal high water levels ; C . Other concerns as appropriate . The CONSULTANT will submit one copy of the report to the County and an unbound copy will be included with the unbound technical specifications submitted for bidding purposes. 2. 3 Grant Application Reporting and Documentation The CONSULTANT will prepare the required quarterly reports and closeout report for submittal to the state Department of Emergency Management ( DEM) . Provide the following Phase 1 deliverables required by FEMA to include : A . Existing and proposed hydrology and hydraulics for the 25-year storm event. Provide an estimated annual maintenance cost for the project . B . Show locations and elevations of structures being damaged and the FEMA Special Flood Hazard Areas on the same plan . C . Obtain all environmental permits and approvals . Publish (County) public notices associated with the project. D . Refine the project cost estimate . E . Provide a set of County approved and State reviewed signed and sealed contract documents. 3. 0 FINAL DESIGN SERVICES 3. 1 60 Percent Design The CONSULTANT will prepare the drawings as necessary to depict and describe the stormwater system improvements in a clear and concise manner. The drawings will be prepared in AutoCADTM using a 24" x 36" drawing format. Topographic survey will be utilized for the generation of the drawing' s base sheets. The CONSULTANT will provide an internal quality assurance and "constructability" review prior to all submittals to the County. The CONSULTANT will submit two sets of drawings to the County for review at the 60 percent completion level . The CONSULTANT will meet with the County to discuss the submittals , prepare and submit a written list of County comments, and subsequently revise the drawings per the County's comments . The 60 percent level of completion submittal will include a complete set of drawings indicating the stormwater features (sluice gates and flap gates, Jersey curbs, pump station and tilting weir) , survey and topographic information , existing utility locations, 3 P:\2240016 IRC Rockridge PDR\WORK ORDER#3RR%Work Order #3-RR - October 10, 2006.doc and applicable construction details . The CONSULTANT will submit two sets of technical specifications at the 60 percent completion level . The 60 percent submittal will include a table of contents and a preliminary draft of all the required technical specification sections . 3.2 90 Percent Design The 90 percent level of completion is defined as the incorporation of all County comments received and verified after the 60 percent review with the County together with additional improvements to the drawings by the CONSULTANT . The drawings will be at a level of completion that will allow the project to be bid . The CONSULTANT will submit two sets of technical specifications and drawings at the 90 percent completion levels . The CONSULTANT will prepare and submit an Engineer's Opinion of Probable Construction Cost for the project. The CONSULTANT will meet with the County to discuss the submittal , prepare and submit a written list of County comments , and subsequently revise the drawings per the County's comments . 3.3 Preparation of Permit Applications The CONSULTANT will prepare and submit the necessary permit applications. The CONSULTANT will respond to all requests for additional information from permitting agencies. The County will pay the fee for all permits . The CONSULTANT recognizes that time is of the essence with respect to submittal of permit applications and subsequent responses to agency questions and therefore , will attempt to expedite the permitting process by working closely with all permitting agencies . 3.4 100 Percent Design At the 100 percent submittal , two sets of the drawings will be submitted together with one copy of an electronic AutoCADTM format of the drawings . The 100 percent submittal will also include bid schedule , table of contents , and technical specifications in electronic Microsoft Word TM format and two printed sets of said documents . The CONSULTANT will prepare and submit an Engineer's Opinion of Probable Construction Cost for the project at the 100 percent design level . 4. 0 MEETING ASSISTANCE The CONSULTANT will prepare a presentation board of the stormwater project to use at a single public meeting and at a separate meeting with pertinent City of Vero Beach and County staff. The CONSULTANT will attend both meetings and prepare the minutes of the meetings. Meeting minutes will be distributed to the County by the CONSULTANT . 5. 0 BIDDING ASSISTANCE The following scope of services outlines the tasks to be completed by the CONSULTANT during the bidding phase . The County will advertise the construction 4 P:�2240016 IRC Rockridge PDR\WORK ORDER#3RR\Work Order #3-RR - October 10, 2006.doc project and distribute bidding documents. The CONSULTANT will provide eight copies of the contract drawings , one unbound , single-sided set and electronic copy of technical specifications including bid schedule . The County will be responsible for the distribution of these documents to the bidders. 5. 1 Attend Pre-Bid Conference The CONSULTANT will attend a Pre- Bid Conference to discuss the proposed construction project with all prospective bidders . Questions regarding the proposed construction project will be recorded at the meeting and addressed in writing following the meeting . The CONSULTANT will prepare the minutes of the pre- bid conference and submit them to the County. 5. 2 RFIs and Addenda The CONSULTANT will answer questions ( RFIs) from bidders, provide clarifications, and prepare technical responses to be included in addenda . The CONSULTANT will prepare and submit the addenda to the County in a timely manner that allows reception of addenda by all bidders no later than a minimum of seven days prior to bid opening date 5.3 Bid Evaluation and Recommendation of Award The CONSULTANT will perform a bid evaluation for the three apparent low bidders after receipt of the bids . This bid evaluation will include a tabulation of bids plus a detailed review of the bid package from the three lowest bidders . The review of the lowest responsive bid will include an inspection of the bid package for completeness , errors and omissions, evaluation of the listed experience on similar project, evaluation of other submitted data , and review of the references of the lowest bidder. Following the bid evaluation , the CONSULTANT will prepare and submit a recommendation of Contract Award to the County. " END OF ATTACHMENT 1 " 5 PA2240016 IRC Rockridge PDR\WORK ORDER43RR\Work Order #3-RR - October 10, 2006.doc ATTACHMENT 2 to WORK ORDER NO. 3-RR PROFESSIONAL ENGINEERING SERVICES for the ROCKRIDGE SUBDIVISION SURGE PROTECTION PROJECT 1 , COMPENSATION The COUNTY agrees to pay and the CONSULTANT agrees to accept, a not-to- exceed fee of $363,027 for services rendered according to Attachment 1 of this WORK ORDER . Work will be billed at the hourly rates set forth in the Agreement. 2 . PARTIAL PAYMENTS The COUNTY shall make monthly partial payments to the CONSULTANT for all authorized work pertaining directly to this project performed during the previous calendar month . Using the form contained herein as Attachment 5 , the CONSULTANT shall submit invoices monthly for services performed and expenses incurred pursuant to this Work Order during the prior month . The CONSULTANT shall submit duly certified invoices in duplicate to the Director of the Public Works Department. For lump sum line items , the amount submitted shall be the prorated amount due for all work performed to date under this phase , determined by applying the percentage of the work completed as certified by the CONSULTANT , to the total due for this phase of the work. For time and material line items, the amount submitted shall be based on the actual hours worked and expenses incurred for the billing period . The amount of the partial payment due the CONSULTANT for the work performed to date under these phases shall be an amount calculated in accordance with the previous paragraph , less ten percent ( 10%) of the invoice amount thus determined , which shall be withheld by the COUNTY as retainage , and less previous payments . Per F. S . 218 . 74(2) , the COUNTY will pay approved invoices on or before the forty-fifth day after the COUNTY receives the CONSULTANT's invoice . Per F. S . 218 . 74(2 ) , the ten percent ( 10%) retainage withheld shall be paid in full to the CONSULTANT by the COUNTY , on or before the forty-fifth day after the date of final acceptance of the Work by the Public Works Director. *" END OF ATTACHMENT 2" 6 PA22400161RC Rockridge PDR\WORK ORDER43RR\Work Order #3-RR - October 10, 2006.doc ATTACHMENT 3 to WORK ORDER NO. 3-RR PROFESSIONAL ENGINEERING SERVICES for the ROCKRIDGE SUBDIVISION SURGE PROTECTION PROJECT 1 , TIME FOR COMPLETION Time is of the essence for this project. The CONSULTANT shall complete the final design of this project on or before January 19 , 2007 . " END OF ATTACHMENT 3"` 7 P12240016 IRC Rockridge PDR\WORK ORDER#3RR\Work Order #3-RR - October 10, 2006.doc COST SUMMARY FOR NEGOTIATED CONTRACTS GRANTEE: INDIAN RIVER COUNTY GRANT NUMBER: #06DB-3C- 10-40-01 -W 14 Malcolm Pirnie, Inc. 2301 Maitland Center Parkway, Suite 425 NAME AND ADDRESS OF CONTRACTOR: Maitland, FL 32751 DATE OF PROPOSAL: October 10, 2006 TYPE OF SERVICE TO BE FURNISHED: CDBG ENGINEERING COST SUMMARY: DIRECT LABOR: Estimated hrs x hrly rate=estimated cost Estimated hrs x hourly rate = estimated cost 7 $89 .00 343 $57.95 548 $34. 15 756 $26.00 250 $36.25 728 $ 16. 15 103 $ 16.50 DIRECT LABOR TOTAL: $84389.25 INDIRECT COSTS : Fringes, G & A, etc., rate x base=cost Fringes, G & A, etc rate x base = cost 1 .81 $81 ,389 .25 $ 147,314.54 INDIRECT COST TOTAL: $147,314.54 OTHER INDIRECT COST: Describe Surveying Subconsultant $11,000.00 Environmental Subconsultant $3,300.00 Geotechnical Subconsultant $5,500.00 Structural Engineering Subconsultant $51 ,651 .00 Reimburseable Expenses $69788.00 OTHER INDIRECT COST: $78,239.00 TOTAL ESTIMATED COST: $306,942.79 PROFIT: $56,084.21 TOTAL PRICE: $3634027.00