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HomeMy WebLinkAbout2009-205 (A WORK ORDER NUMBER This Work Order Number 11 is entered into as of this 21 day of 2009 pursuant to that certain Continuing Contract Agreement for Profes onal Services entered into as of April 6 , 2004 and amended effective April 7 , 2007 ( as so amended , the "Agreement " ) , by and between Indian River County , a political subdivision of the State of Florida ( " COUNTY " ) and Schulke , Bittle & Stoddard , L . L . C . , ( " CONSULTANT ") . The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit 1 ( Scope of Work) , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 2 ( Fee Schedule ) , attached to this Work Order and made a part hereof by this reference . The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit 3 ( Time Schedule) , attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement . Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date first written above . CONSULTANT BOARD OF COUNTY COMMISSIONERS Schulke , Bittl t ard , L . L . C . OF INDIAN RIVER COUNTY i By : fhl Josep . S ulke , P . E . Wesley S . Davis Chairman ' Board of County Commiss ' oners Title : a ging Member Attest : J . K . Barton , Clerk of Court ByL I' . e �. � c . Deputy Clerk pproved : Jo eph A . gird , County Administr for prow as to, form and legal sufficiency : � Marian E . Fell sistant Coun EXHIBIT ` 1 ' SCOPE OF WORK WORK ORDER NO . 11 Project Description The proposed project will provide engineering design and permitting for the construction of a new 16" Master Planned Water Main extension on College Lane, from the east side of the Indian River State College ( IRSC ) , east for 2236 +- If, and ending at the existing IRCDUS water tower on the north side of College Lane , approximately 550 +- If west of 58 °i Ave . The new water main extension is necessary to complete the 16 " water transmission main loop that connects to the water distribution network at 74t" Ave . and primarily feeds the residential areas west of 74t" Ave and the commercial node adjacent to 1 - 95 and SR 60 . The loop will provide existing utility customers with improved fire protection , consistent pressure and reliable flow rates , and additional redundancy in the water distribution systern network . The proposed 16" water transmission main loop is being constructed in several phases . Phase I of the system was recently let out to bid , and will include a connection to an existing water main in 74t" Ave . , and an extension of a 16 " water transmission main east from 74"' Ave , along 16t" St. , to 66°i Ave ; and the extension of a 12 " water main from 16`x' St . and 66°' Ave intersection , extending north along 66t" Ave . where it will connect to an existing water main in SR60 . This portion is anticipated to be under construction in the next several months . ( IRC project No . 9920 ) . Phase II of the system is currently under construction , and is near completion , and includes the extension of the 16 " water transmission main from the 16°i St . and 66"' Ave . intersection , extending east along 16`x' St. , and northeasterly through the IRSC campus along College Lane , where it terminates at the northeast corner of the campus , adjacent to the College Lane Right-of--way . Phase III (this project) , provides for the construction of the east leg of the 16" water transmission main loop , and will connect to the termination point of the Phase 11 water main at the Northeast corner of the IRSC campus, and will extend 2236 +- If east along College lane , and connect to an existing 20 " water transmission main that is fed from the existing IRCDUS water tower, located 550 If west of 58"' Ave . Budget Analysis : IRCDUS has budgeted and expended most of the necessary funds for the Phase 11 portion of the project, and the construction is near completion . IRCDUS has budgeted $ 880 , 000 . 00 for the construction of the Phase I and Phase I I I portions of the project, with priority given to Phase I , and could only proceed with Phase III if remaining funds were available . After design , permitting, and bidding of the Phase I portion of the project, the total costs for Phase I are estimated to be $613 , 305 . 85 , which leaves approximately $ 266 , 694 . 15 remaining in the budget to complete Phase III . An estimate of the costs to design , permit and construct the remaining Phase III portion of the project for Phase III is $ 228 . 450 . 54 , which includes engineering and construction costs , and includes a 10 % contingency over and above the estimated cost of construction . Therefore , there is adequate funding available to complete the construction of the Phase 111 16 " water transmission main (east leg) , which will allow the completion of the 16 " water transmission main loop and connection to the existing IRCDUS water tower . (See Attachment A — Budget Analysis ) . Scope of Services Schulke , Bittle & Stoddard , L . L . C . will provide services including surveying, engineering design , preparation of construction plans , preparation and submittal of permit applications , construction administration and periodic construction field inspection for the construction required for the Phase III portion (east leg) of the 16" water transmission main loop, lying within or adjacent to College Lane (see Attachment ` B " for location and Attachment " C " for cost tabulation ) . The estimated construction cost of this project is $ 206 ,700 . 54 . 1 In connection with this project, the County will provide the Engineer with a copy of any pertinent Preliminary Data or Reports ; all available drawings in electronic AutoCADD format ; all surveys , maps and other documentation in the possession of or reasonably available to the County that are pertinent to the project. Services not included in this scope of services are listed as follows : • Excavation for field verification of actual locations of existing underground utilities and structures . It is requested that Indian River County provide the excavation as directed by Schulke , Bittle & Stoddard , L . L. C . • Any services associated with assisting Indian River County in review and evaluation of patent related disputes , issues , or claims including preparing to serve or serving as a consultant or witness for Indian River County in litigation , arbitration , public or private hearings , or other legal administrative proceedings involving patent related disputes , issues or claims . • Any services in connection with the project not otherwise provided for in this scope of services . In order to execute this project in the most cost effective manner with the most aggressive schedule , Schulke, Bittle & Stoddard , L . L . C . is retaining Houston , Schulke , Bittle & Stoddard , Inc . to prepare a route survey necessary for the design and construction of the project , and will retain KSM Engineering and Testing, Inc . , for the geotechnical evaluation of the soils within the project . 2 Exhibit 1 Attachment A — Bud et Analysis Orieinal Budget : - 66' Ave — 12 " WM : $ 3001000 . 00 - 16'x' St — 16 " WM : $ 580 . 000 . 00 -Total original budget : $ 880 , 000 . 00 Expenses : l . ) expenditures for 66'x' Ave/ 16 ' x' St . WM extensions ( Proj . No . 9920) : - JW Cheathams bid , 66T' and 16 "' St. water mains : $ 561 , 305 . 85 - Design fees : $ 30 , 000 . 00 - Project management / Inspection fees ( SBS - W . O . no 10 ) $ 22 . 000 . 00 - Total 66`x' Ave . / 16 °' St. (project No . 9920) : ($613 , 305 . 85 ) 2 . ) estimated costs for 16 " water main extension east of IRSC -Construction estimate , (Attachment C w/ 10 % contingency) : $206,700 . 54 - Engineering, surveying, geotech , and inspections : $ 21 , 750 . 00 -Total estimated costs : ($228 ,450 . 54) Balance remaining $389243. 61 5 EXHIBIT ` 2 ' FEESCHEDULE WORK ORDER NO , 11 Method and Amount of Compensation Schulke, Bittle & Stoddard, L. L . C . , proposes to provide the above Scope of Services based on the following lump sum fees : 1 . Surveying : route survey of College lane, to include the establishment of a baseline of survey and baseline of construction, location of all existing pavement, utilities and other improvements, and establishment of survey horizontal and vertical control . $2750. 00 2 . Geotechnical Evaluation : Soil borings , max . 500 ' o . c . along the route. $600 . 00 3 . Engineering design , preparation of Construction Plans & Specifications, preparation and submittal of permit Applications . Preparation of bid documents . Assistance during Bidding, bid evaluation , contract award . $ 115400 , 00 4 , Construction Administration ( Pre- con , shop review, pay requests, change orders, minor plan modifications , Periodic Construction/Field Inspections, As- Built review, final documentation for close- out and final certifications . ) $ 5000 . 00 5 . Reimbursables : Reimbursement for payment of direct costs, including Reproduction and application fees . ( See below for actual costs) $2000. 00 estimate Total : $215750 . 00 PrintinL and Reproduction The County shall make direct payment to our office for the cost of printing project plan sheets required for utility coordination and for copies of reports, drawings, specifications, and other pertinent items required by federal , state and local agencies from whom approval of the project must be obtained , material suppliers, and other interested parties, but may charge only for the actual cost of providing such copies based on the following tabulation : 8 1 /2 " x 11 " $ 0 . 12/sheet Blue Line Prints $ 0. 333 /SF 11 " x 17 " $ 0 . 50/sheet Reproducible Sepias $ 0 . 75/SF 31 /2 " diskette $ 2 . 00/each Reproducible Mylars $ 1 . 00/SF CD $ 4. 00/each Application Fees The county shall make direct payment to our ogee for the actual cost of all construction permit application fees paid to jurisdictional agencies, including but not limited to : F . D . E . P . , LR . C . Engineering ( Right- of= Way) , I . R . F . W . C . D . , S . .I . R . W . M . D . , F . D . O . T . 3 EXHIBIT ` 3 ' TIME SCHEDULE WORK ORDER NO . 1 l Time of Performance The estimated time frame for completion of services from the approval of this Work Authorization is a follows : I . Surveying, Engineering Design & Preparation of 2 '/ Months Construction Plans, specifications and Bid Documents 2 . Submittal of Permit Applications and Receipt of permits 1 '/ Months And Bidding/Contract Award ( Done Concurrently ) 3 . Construction 3 Months Remainder of Page Intentionally Left Blank 4