Loading...
HomeMy WebLinkAbout2007-187 MODIFICATION # 3 TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND INDIAN RIVER COUNTY This Modification is made and entered into by and between the State of Florida , Department of Community Affairs , ("the Department') , and Indian River County , (" Recipient') , to modify DCA Contract Number 06DB-3C- 10-40-01 -W 14 , award dated August 20, 2005 , ("the Agreement') . WHEREAS , the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a grant of $ 7 , 500 , 000 . 00 to the Recipient under the Small Cities Community Development Block Grant (" CDBG " ) Program as set forth in the Agreement; and WHEREAS , the Recipient has requested an extension to the period of the Agreement, and WHEREAS , the Department and the Recipient desire to modify the Agreement by modifying the Attachment B , Activity Work Plan section thereunder; NOW, THEREFORE , in consideration of the mutual promises of the parties contained herein , the parties agree as follows: c 1 . Paragraph 3 of the Agreement is hereby revised to reflect an ending date of G February 19 , 2008 C`: rn 2 . The Attachment B , Activity Work Plan section of the Agreement is hereby deletWanr 4 replaced by the revised Attachment B , Activity Work Plan , which is attached he ar incorporated herein by reference . N 3 . All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification , effective as of the date of the last execution of this Modification by both parties . 4 . All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF , the parties hereto have executed this document as of the dates set out herein . DE RTME T F OMMUNITYAFFAIRS Recipient: Indian River CiDunty By : BY: JoniB o' Hing , Director Gary C . Wh er, Chairman Divi on Housing & omm ity Development Board of Co my Commissioners DA ; ) f7 7 DATE : June 12 2007 F:ACommunity DevelopmemVUscrsVCD[3GAcdbg 20051Nn<ndments\Amendmcn1 #3 - lune 2007AFinal Documents to Send to DCXTIMF EX"I ENSION MOD FORM .dac BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vero Beach, Florida 32960-3365 Telephone: 17721567-8000 June 12 , 2007 Ms . Brenda Austin Florida Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 RE : Amendment Number Three Indian River County Disaster Recovery Initiative Community Development Block Grant DCA Contract #06DB -3 C- 10-40-01 - W 14 Dear Ms . Austin. Please consider this as a request for an amendment for the above referenced Grant contract between the Florida Department of Community Affairs and Indian River County (Amendment #3) . The amendment is for a six (6) month time extension to more accurately reflect the pace of the county - s four approved projects . Those projects are : • Fire Station 44 (Oslo Road) • Wabasso Water Phase I ■ Wabasso Water Phase 11 • Rockridge Sewer The County is approximately ninety- five (95 %) complete with both the Oslo fire station replacement project and Phase I of the West Wabasso water system extension project. The Rockridge Sewer project, however, has been delayed due to circumstances beyond the County' s control, and Phase II of the Wabasso 1k ater project was only recently added to the CDBG DRI contract as a new activity . The Rockridge Sewer project is funded jointly by the Community Development Block Grant (CDBG) Disaster Recovery Initiative (DRI) program and the FEMA Hazard Mitigation Grant Program (IIMGP) The major reason for the Rockridge Sewer system delay has been the HMGP . As of this time, the County has been unsuccessful in obtaining permission from the ate Division of Emergeney Management (DEM) and FEMA to begin carrying out both the design phase and the construction phase of the Rockridge Sewer project In fact, the County, recent requested assistance from the CDBG management group to help expedite approval of prel*ct d by the HMGP management team . At this time, the County is moving forward with the project while simultaneously seeking AEA ' assistance in resolving the HMGP issues . To that end, the Rockridge Sewer project has ben bi� a contractor has been selected, and the County is ready to begin construction of the projeZ In addition, the County recently received DCA ' s approval to purchase a vacuum central sewer system for the Rockridge project from a sole source vender. A purchase order has now been issued for the equipment. With respect to Phase II of the West Wabasso Water project , plans and specifications were recently sent to the Department of Community Affairs for approval, and the County is soliciting for contractors to construct the project . After bids are received and Amendment #3 for the above referenced project is approved by DCA , the County will request DCA ' s approval of the low bidder and subsequently enter into a construction contract for this activity. In summary, the County is requesting an additional six (6) months to complete the construction of the DRI projects referenced above due to the expansion of the West Wabasso water line project and unforeseen delays with the Rockridge Sanitary Sewer project. Enclosed, please find three (3) originals of the Amendment 93 package, consisting of the executed "Modification #3 to Grant Agreement" form and amended DCA CDBG Program Project Work Plans. If you have any questions regarding this Amendment, please contact Mr. Fred Fox, the County' s Grants Administrator, at (904) 810-5183 . Sincerely, Gary C . Wheeler Board of County Commissioners Chairman Enclosures cc : Joseph A . Baird, County Administrator Michael C. Zito, Assistant County Administrator Robert M . Keating, AICP, Community Development Director Fred Fox, Fred Fox Enterprises, Inc . Jason E. Brown, Management and Budget Director Sasan Rohani, AICP , Chief Long Range Planning Bill Schutt, AICP, Senior Economic Development Planner Ted Court, DRP Grants Management Coordinator _ c fTi C" _z n F-VCommunity DevelopmentAUsetsVCDBG\cdbg 2005AAmcndmentsAmendment43 - June 2007AFinal Documents to Send to Wcoverlette rtm� DCA Amendment $3 .doc W O Attachment B Attachment " B " DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN ( Pagel of 4) RECIPIENT Indian River County DATE PREPARED June 1 , 2007 CONTRACT NO. 06DB-3C- 10-40-01 -W 14 _ PROJECT BUDGET $ 7 , 5001000 . 00 West Wabasso Water Line Project Name : Phase II Date Start Date End Describe Proposed Action to be Undertaken # Units to be Proposed $$ to (month & (month & or Contract Special Condition Clearance Documentation completed by " Date be Requested ear) ear) to be submitted b "Date End" End" b " Date End" AUG 2005 SEPT 2005 Submit Request for Release of Funds & Environmental Conditions 0.00 SEPT 2005 OCT 2005 Submit documentation to clear Special Conditions 0. 00 OCT 2005 DEC 2006 Decision made to include West Wabasso Phase II in contract 0. 00 DEC 2006 MAR 2007 Complete survey and design of the project 0.00 MAR 2007 APRIL 2007 Submit amendment to include West Wabasso Phase II to DCA and obtain approval 0.00 MAY 2007 JUNE 2007 Design Review by DCA 0.00 JUNE 2007 JULY 2007 Permitting/Advertising/Receive and Award Bids 0.00 AUG 2007 SEPT 2007 Enter into Construction ContractsNerifcation of Contractor Eli ibilit 0. 00 SEPT 2007 SEPT 2007 Hold Preconstruction Conference/Issue NTP 0.00 SEPT 2007 OCT 2007 Construction Phase 33% Complete 50 ,000.00 _ NOV 2007 DEC 2007 Construction Phase 67% Complete _ 50 ,000 .00 JAN 2008 FEB 2008 Construction Phase 100% Complete 50 ,000.00 FEB 2008 FEB 2008 Final Inspection / Punchlist _ 1650 LF Water Line 25,000.00 FEB 2008 FEB 2008 Submit Administrative Closeout 0.00 Note: More than one activity may be inform. ( Rev. Aug 2004) *Includes Administration for all activities z £ MKd +, i Hnr ' aoa 03 13e- Attachment B Attachment " B" DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN ( Page 2 of 4) RECIPIENT Indian River County DATE PREPARED June 1 , 2007 CONTRACT NO. 06DB-3C- 10-40-01 -W 14 PROJECT BUDGET $ 71500 , 000 . 00 Project Name : Rockridge Sanitary Sewer Date Start Date End # Units to be Proposed Proposed (month & (month & completed by $$ to be Engineering Describe Proposed Action to be Undertaken year) year) or Contract Special Condition Clearance Documentation " Date End" Requested $$ All to be submitted by " Date End " by " Date Activities to be End" Requested by " Date End" AUG 2005 SEPT 2005 Submit Requestfor Release of Funds & Environmental Conditions 0 .00 0 .00 SEPT 2005 OCT 2005 Submit documentation to clear Special Conditions 0 .00 0 .00 OCT 2005 DEC 2005 Solicit for, contract with and obtain DCA approval of Engineer 0.00 0 .00 DEC 2005 FEB 2007 Complete survey and design of the project 0.00 18,000 .00 FEB 2007 MAR 2007 Design Review by DCA 0 .00 71 ,451 .00 MAR 2007 APRIL 2007 Permittin /Advertising/Receive Bids 0.00 0.00 APRIL 2007 MAY 2007 Enter into Construction ContracWerification of Contractor Eligibility 0.00 0 .00 JUNE 2007 JUNE 2007 Hold Preconstruction Conference/Issue NTP 0.00 0 .00 JUNE 2007 DEC 2007 Purchase Equipment 11200,000.00 0.00 JULY 2007 AUG 2007 Construction Phase 33% Complete 500,000 .00 0.00 SEPT 2007 OCT 2007 Construction Phase 67% Complete 500, 000.00 0.00 NOV 2007 DEC 2007 Construction Phase 90% Complete 750, 000.00 0.00 JAN 2008 JAN 2008 1 Final Inspection / Punchlist 21 ,500 LF sewer 500, 000 .00 0.00 FEB 2008 FEB 2008 Construction Complete 520,404 .00 0.00 FEB 2008 FE 2008i Administrative Closeout 0.00 0.00 Note: More than on 4lty Play be included per form . (Rev. Aug 2004) ryd 1i N/7r �o©z Attachment B Attachment " B " DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN (Page 3 of 4) RECIPIENT Indian River County DATE PREPARED June 1 , 2007 CONTRACT NO . 06DB-3C- 1 0-40-01 -W 14 PROJECT BUDGET $ 71500 , 000 . 00 West Wabasso Water Line Project Name : Phase I Date Start Date End # Units to be Proposed Proposed (month & (month & Describe Proposed Action to be Undertaken completed by $$ to be Administration year) year) or Contract Special Condition Clearance Documentation " Date End" Requested $$ All to be submitted by " Date End" by " Date Activities to be End " Requested by . . . . . . _. . .. . " Date End" AUG 2005 SEPT 2005 Submit Request for Release of Funds & Environmental Conditions 0.00 0 .00 SEPT 2005 OCT 2005 Submit documentation to clear Special Conditions 0.00 0 .00 OCT 2005 NOV 2005 Obtain Wage Decision 0.00 0 .00 NOV 2005 DEC 2005 Desicin Review bv DCA 0.00 0.00 DEC 2005 FEB 2006 Permitting/Advertising/Receive Bids 0.00 37,273 .00 FEB 2006 MAR 2006 Enter into Construction Contract/Verification of Contractor Eligibility 0. 00 24,425.00 MAR 2006 _ APR 2006 Hold Preconstruction Conference/Issue NTP 0.00 48,265.00 APR 2006 MAY 2006 Construction Phase 10% Complete 0.00 0.00 MAY 2006 JUL 2006 Construction Phase 33% Complete 0.00 0.00 JUL 2006 SEPT 2006 Construction Phase 50% Complete 40, 725 .00 24,000.00 SEPT 2006 NOV 2006 Construction Phase 67% Complete 0.00 0.00 NOV MAR 2007 Construction Phase 90% Complete 368 , 972 . 00 36,095. 00 fP 007JUNE 2007 Final Inspection / Punchlist 7 ,050 LF Water 175,000.00 50,000.00 / % UNE 2 V7 /On JUU,LY 2007 Construction Com lete _ _ 65, 303 .00 50,000.00 74 F11 2008 Submit Administrative Closeout 0 .00 1 162 ,442.00 Note: one activity may be included per form . ( Rev. Aug 2004 ) Attachment B Attachment " B " DEPARTMENT OF COMMUNITY AFFAIRS SMALL CITIES CDBG PROGRAM PROJECT WORK PLAN ( Page 4 of 4) RECIPIENT Indian River County DATE PREPARED June 1 , 2007 CONTRACT NO. 06DB-3C- 1 0-40-01 -W 14 PROJECT BUDGET $ 71500 , 000 . 00 Project Name : Fire Station #4 Replacement Date Start Date End Describe Proposed Action to be Undertaken # Units to be Proposed $$ to (month & (month & or Contract Special Condition Clearance Documentation completed by be Requested ear) year) to be submitted byDaEnd" " Date End" b " Date End" AUG 2005 SEPT 2005 Submit Request for Release of Funds & Environmental Conditions 0 .00 SEPT 2005 OCT 2005 Submit documentation to clear Special Conditions 0 .00 SEPT 2005 OCT 2005 Solicit for, select and obtain DCA clearance of Design - Build firm 0.00 OCT 20_05 DEC 2005 Obtain Wa e_Decision 0.00 Design — Build firm completes design of Fire Station #4/Contract with Design - Build firm NOV 2005 FEB 2006 for construction of Fire Station #4/Obtain DCA approval of Design-Build firm's construction contract 0.00 FEB 2006 MAR 2006 Design Review by DCA 0.00 MAR 2006 APR 2006 Preconstruction Conference Issue NTP 0. 00 APR 2006 JUN 2006 Construction Phase 10% Complete 0 .00 JUN 2006 AUG 2006 Construction Phase 33% Complete 384 ,806. 00 AUG 2006 OCT 2006 Construction Phase 50% Complete 0.00 OCT 2006 DEC 2006 Construction Phase 67% Complete 471 ,052 .00 DEC 2006 FEB 2007 Construction Phase 90% Complete 360,584.00 FEB 2007 MAY 2007 Final Ins ection / Punchlist 1 Facility 261 ,855 .00 MAY 20074, JAN 2008 Construction Complete 704,348.00 F44928 008 I Submit Administrative Closeout 0.00 Note: M r an on ctivity may be included per form . (Rev. Aug 2004)