HomeMy WebLinkAbout2003-046 U// 1
Contract #SF611A,&
Amendment # 1
FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN
THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT
AND INDIAN RIVER COUNTY
FOR THE SEDIMENT, FLOW REDUCTION & OTHER WATER QUALITY IMPROVEMENTS
WITHIN THE INDIAN RIVER FARMS WATER CONTROL DISTRICT
THIS AMENDMENT is entered into this �� day of , 2003 , by and between the
GOVERNING BOARD of the ST. JOHNS RIVER WATER MANAGEMENT DI CT ("DISTRICT") , whose
mailing address is Post Office Box 1429 , Palatka, Florida 32178- 1429 and INDIAN RIVER COUNTY
("COUNTY"), whose address is 1840 25th Street, Suite N- 158 , Vero Beach, FL 32960-3365 .
WHEREAS , DISTRICT and COUNTY entered into an Agreement on January 15 , 2002, to for the
development of a Master Stormwater Plan .
WHEREAS , DISTRICT and COUNTY desire to modify the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good and
valuable consideration, DISTRICT and COUNTY hereby agree to the following amendments :
1 . ARTICLE I - TERM: delete this paragraph and replace it with the following paragraph:
"A . The term of this MOU shall be amended in its entirety to read as follows : The term of
this MOU shall commence on the effective date , January 15 , 2002 and shall terminate
on January 15 , 2006 . "
2, ARTICLE II — PROJECT IDENTIFICATIONAMPLEMENTATION : delete this paragraph and
replace with the following :
"From and after the effective date of this Amendment, Exhibit "A" consisting of pages A- 1 through and
including A-3 is amended in its entirety by replacing the Original Exhibit "A" with Exhibit "A- 1 " attached.
From and after the effective date of this Amendment, the Original Exhibit "A" shall have no further force
and effect."
3 . ARTICLE III — COUNTY's RESPONSIBILITIES : Paragraph 5 , add the following :
Each invoice shall be submitted in detail sufficient for a proper pre-audit and post-audit review and shall
comply with the document requirements described in Comptroller Memorandum, dated October 7 ,
1997 , attached hereto and made a part hereof as EXHIBIT ` B " to this agreement.
4 . ARTICLE VI — GENERAL
Add the following as Paragraph 13 :
The DISTRICT and COUNTY may make changes in the service, work or funding to be provided within the
MOU by mutual written agreement in the form of an amendment.
1
Contract #SF611AS
Amendment # 1
DISTRICT and COUNTY agree that all other terms and conditions of the original Agreement are hereby
ratified and continue in full force and effect.
IN WITNESS WHEREOF, the parties hereto have duly executed this Amendment on the date set forth
above .
ST. JOHNS RIVER WATER MANAGEMENT INDIAN RIVER COUNTY
DISTRICT
By : By:
Kirby B . Vreen III, Executive Director
Kenneth R Macht , Chairman
Typed Name and Title
APPROVED BY THE OFFICE OF GENERAL
COUNSEL
Attest:
PATRICIA M . RlDGELY, DEPUTY CLERK
J W. Wilk6ig, b Genera nsel Typed Name and Title
Indian River can
Date
APP OVED : Ad im nistratioBudgetCu Administr for ° Co . AttorneyRisk ManageAttorney
' Departmentlivision — / -a
2
EXHIBIT A
Note : All costs and timeframes listed below are preliminary estimates and are therefore, subject to change . The County
will bid all
projects and provide construction management services .-, with the exception of Projects A - 1 A -2 A-3 and- 13 - 1 .
_F
Project Description/ Estimated Timeframes
Project Name Location Tasks Cost Start I Complete
PART A - PROJECTS WITHIN THE MAIN AND SOUTH RELIEF CANAL BASINS
Project No. A4 * Modify Main Relief Canal east of The existing radial arm gate
the existing radial arm gate 43rd Avenue structure consists of three discrete
structure at the Main Relief radial arm gates . The middle radial
Canal arm gate is set approximately one-
foot below the other two gates and
serves as an overflow weir. When
Note: Because this work the radial arm gates are opened,
involves a critical water settled solids immediately upstream
of the gate are re-suspended and
control structure, the discharged into the Indian River
construction time frame for Lagoon. This project will replace
this project must be limited one or more of the radial arm gates
to the dry season. with tilting-type weir gates .
Purpose : ( 1 ) to provide more
accurate water level control, (2) to
allow more water to be retained
upstream of the structure, and (3 ) to
minimize release of settled solids
when the water level is lowered .
Design and Permitting $ 101000 2/2003 5/2003
Land Acquisition ( 1 ) N/A N/A
Construction $ 1009000 12/2003 2/2004
3
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- Revision dated 12-20-02.doc
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Contract #SF611 AA
Amendment # 1
Project Description/ Estimated Timeframes
Project Name Location Tasks
P
roject No. A-5 : Cost Start Com lete
J South Relief Canal (exact Install floating debris booms across
oating debris booms in location to be determined,
South Relief Canal the canal to trap floating solids .
probably upstream of theIN
The collected solids will be
existing radial arm gate periodically removed using
structure and west of 27th ��
mechanical equipment,
Avenue) Desi and Per � ��
mittin 3 ;E '
$5 ,000 2/2003 5/2003
Land Acquisition ( 1 ) N/A N/A
,,, ti x Construction
V a 3 3 $20,000 7/2003 9/2003
Project No. A-6 : Vortex-type Main Relief Canal . The County Construct facility to remove
treatment unit in the Main will locate this structure as far
Relief Canal floating solids escaping the floating
downstream as practical . (A debris Wow and to remove
potential location is in the sediments , in medium to small
vicinity of the existing spillway flows , '
structure, north of the Count - , 3E
Y Desi nand Permittin $50,000 nine months
Administration Building and Land Ac uisition
south of the Vero Beach ( 1 ) N/A N/A
3 um Al � Construction $ 8769000 mne months
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6
Contract #SF61IANA
Amendment # 1
Project No. A-7 : Vortex-type South Relief Canal . The
Construct facilities to remove
treatment unit in the South County will locate this structure floating solids escaping the floating � � �
? �
Relief Canal as far downstream as practical . debris boom and to remove
IN
sediments and nutrients from
aIN 40%
medium to small flows .
,,,
111
INN
� ,
Desi n and Permittin
$50,000 nine months
Land Acquisition ( 1 ) N/A N/A
'77 111 m 6 A� Constructions �'� mn0 months
$ $50 00
,• E,y. � `S' d,� :. _ , `. .d& .� � ` °'� . . � �'� �' " ' i
�"
Project No. A -8 :
J Vicinity of 4th Street and 74th Construct a treatment/storage . A -
Southwest Industrial Avenue proposed power plant will use some " `
Stormwater Reuse Node — x
of the stored water for process
Phase I (35 acre reservoir
system) cooling water. The reservoir will
be sized for the built-out power a
plant cooling water requirements .
(First hase of a multi halero ' ect) � � '
Design and Permitting $609000 1 /2003 6/2003
Land Acquisition (2) N/A N/A
R
Construction
on $534,000 8/2003
5/2004
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5< kR �` 5 , ` C.
Project No. A-9 : Water ., ,, . ,. . .,. € .� � ;� ° „ IN
South Relief Canal between Construct water storage reservoir
control structures , sediment 27th Avenue and the Florida for future irrigation use, construct
traps , and reservoir in the East Coast Railwaytrack
South Relief Canal
additional sediment traps, and water ` N '
control structures .
Design and Permitting $50,000
nine months
Land Acquisition ( 1 )
Construction $6751,000 six months
Project No. A - 10 : South Relief Canal, east of U. S . Construct a small weir structure and I , x
East U. S . Highway 1 Highway wa No. 1
create an irrigation pool within the
Stormwater Irrigation Node
South Relief Canal from which IN
irrigation water may possibly be g '
supplied to two condominium ° . N
� ” µ
developments, a botanical park, and
�� ' `� " " ' ,
two golf courses . .3
Desi and Pernuttin $209000 4/2003 7/2003
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Contract #SF61 IAA
Project No. B -3 : Mangrove Mouth of the North Relief g Amendment # 1
Construct "fingers
Polishing System at the Canal n ers " from the canal
mangrove forest at "
mouth of the North Relief into the existing
Canal
the mouth of the canal, to divert
canal water through the mangroves
as a final polishing step before the
Note: The dates for this ,
"
water enters the Lagoon ,
project have not been set. 1 4 3 '
Because this is a polishing
system, all upstream facilities
should be complete before Desi and Permittin $50,000 to be determined
this system is constructed. Land Ac uisition ( 1 ) N/A IN/A
EConstruction
$4259000 to be determined
TOTALS '
$498559000 `
( 1 ) All land used for these projects is owned by Indian River County or Indian River Farms Water Control District. The
cumula
land is estimated to be $480,000. Any land subsequently purchased by SJRWMD will be incorporated into the pertinenttate value
of that
(2) Indian River County owns approximately 35 acres at this location, which will serve as the first phase of this multiphase
,
(2)
Thereforehat tiI.
land acquisition costs are not applicable for Phase I.
10
EXHIBIT ` B"
Comptroller Contract Payment Requirements
Department of Banking and Finance, Bureau of Auditing Manual (10/07/97)
Cost Reimbursement Contracts
Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by
category (salary, travel , expenses , etc . ) Supporting documentation must be provided for each amount for
which reimbursement is being claimed indicating that the item has been paid. Check numbers may be
provided in lieu of copies of actual checks . Each piece of documentation should clearly reflect the dates of
service . Only expenditures for categories in the approved contract budget should be reimbursed.
Listed below are examples of types of documentation representing the minimum requirements :
( 1 ) Salaries : A payroll register or similar documentation should be submitted . The payroll register
should show gross salary charges , fringe benefits , other deductions and net pay . If an
individual for whom reimbursement is being claimed is paid by the hour, a document
reflecting the hours worked times the rate of pay will be acceptable.
(2) Fringe Benefits : Fringe Benefits should be supported by invoices showing the amount paid on behalf
of the employee (e . g. , insurance premiums paid) . If the contract specifically states
that fringe benefits will be based on a specified percentage rather than the actual cost
of fringe benefits , then the calculation for the fringe benefits amount must be shown .
Exception : Governmental entities are not required to provide check numbers or
copies of checks for fringe benefits .
(3 ) Travel : Reimbursement for travel must be in accordance with Section 112 . 061 , Florida
Statutes , which includes submission of the claim on the approved State travel voucher
or electronic means .
(4) Other direct costs : Reimbursement will be made based on paid invoices/receipts . If nonexpendable
property is purchased using State funds , the contract should include a provision for
the transfer of the property to the State when services are terminated . Documentation
must be provided to show compliance with Department of Management Services
Rule 60A- 1 . 017, Florida Administrative Code, regarding the requirements for
contracts which include services and that provide for the contractor to purchase
tangible personal property as defined in Section 273 . 02, Florida Statutes , for
subsequent transfer to the State .
(5) In-house charges : Charges which may be of an internal nature (e . g. , postage, copies , etc . ) may
be
reimbursed on a usage log which shows the units times the rate being charged . The
rates must be reasonable .
(6) Indirect costs : If the contract specifies that indirect costs will be paid based on a specified rate, then
the calculation should be shown .
Pursuant to 216. 346, Florida Statutes , a contract between state agencies including any
contract involving the State University system or the State Community College
system, the agency receiving the contract or grant moneys shall charge no more than
5 percent of the total cost of the contract or grant for overhead or indirect cost or any
other cost not required for the payment of direct costs .