HomeMy WebLinkAbout2008-301 ao� - 30
THE ENVIRONMENTAL QUALITY COMPANY
EQ FLORIDA • 7202 EAST 8T" AVENUE • TAMPA , FL 33619 • tel 813-319-3426 • fax 813-628- 0842
EQ — The Environmental Quality Company (" EQ") as Contractor under the certain contacts for Household Hazardous Waste
Disposal Services dated August 22 , 2007 with Pasco County , FL as such hereby requests and warrants to Indian River County
Solid Waste Disposal District, a dependent special district of Indian River County, Florida (" SWDD" ) that:
1 . the contract is attached hereto as Exhibit 1 and incorporated herein by reference excluding term of contract;
2 . Contractor will perform the services set forth in Exhibit 2 attached hereto and incorporated herein by
reference for SWDD under all of the terms and conditions of the Contract;
3 . All references to Pasco County Florida in the Contract shall be deemed to mean SWDD;
4 . Contractor will receive payment from SWDD , via check made payable to EQ — The Environmental Quality
Company ;
5 . SWDD will be named as an additional insured on all of the types of insurance set forth in the Contract; and
6 . The term of the Contract for Indian River County Solid Waste is one year with an option of three ( 3) additional
one ( 1 ) year extensions .
7 . EQ will provide , at no additional cost to the County , an annual training class to assist with sorting and handling
of the hazardous waste .
1 , C • . �t
Date: q Z7 ug _ EQ — Thqvqviro ent a I Company
By.
Title : /`t
INDIAN RIVER COUNTY
SOLI ASTE DISPOSAL DISTRICT
Wesley S. avis Vice-Chairman
Attest: J . K. B rt r of Court
By:
eputy Cler
Approved .
eph A. B ird , County Admi ' st to
Approv d s to form and legal sufficie
avian E . FelV istarlfCounty Attorney
09 / 09 / 2008 12 : 49 8136280842 EQ FLORIDA PAGE 01101
EXHIBIT 1
PASCO COUNTY FLORIDA
'f f R.11_1ff Z i , _
-M
PURCHASING DEPARTMENT TELEPHONE: (727) 847- 8194
' ' WEST PASCO GOVT. COMPLEX FAX : (727) 847-80(15
1
8919 GOVERNMENT DRIVE WEB : www.pascoccuntyfl .net
NEW PORT RICKEY, FL 34654-5598
September 18 , 2007
Curt DeBrunner
EQ Florida , Inc.
7202 E . 8" Ave .
Tampa , FL 33619
RE * Bid No . 07- 125K — Hazardous Waste Disposal , Annual Award
Dear Mr. DeBrunner,
Congratulations ! On September 11 , 2007 , the Board of County Commissioners awarded the above
referenced solicitation to your firm for the period of October 1 , 2007 through September 30 , 2010 . A
purchase order will be sent to you after October 1 , 2007 .
You may examine any additional solicitation -related documents , which are public record , and are
available for your review in the Pasco County Purchasing Department or on our website listed above .
On behalf of Pasco County, thank you for your participation and cooperation . If I may be of any further
assistance , please do not hesitate to contact me .
Sincerely,
Scott Stromer
Purchasing Director
SSlke
PASCO COUNTY, FLORIDA
INTEROFFICE MEMORANDUM
TO : Honorable Chairman and DATE : 8/22/07 FILE : PU07-684
Members of the Board of
County Commissioners
THRU : Whael N rock SUBJECT: Purchase of Hazardous Waste
OMB Directo Disposal Services , Annual Award—
C ,� EQ Florida , Inc.
FROM : Scott P . Stromer REFERENCE : Bid No. 07-125K
Purchasing Director All Commission Districts
It is recommended that the data herein presented be given formal consideration by the Board of
County Commissioners (BCC) .
DESCRIPTION AND CONDITIONS :
On May 7 , 2007, the Purchasing Department, at the request of the Hazardous Waste Section ,
solicited bids to establish an annual award for packing , hauling and proper disposal of household
hazardous waste collected throughout the County. Specifications were prepared by the Hazardous
Waste Section . Notice of Bid was published in the St. Petersburg Times on May 9 , 2007 . All
provisions of the Purchasing Ordinance have been met.
On June 15, 2007 , three (3) bids were received , publicly opened , and read . The results are shown on
the attached tabulation sheet. Twenty-five (25 ) vendors were mailed Invitations to Bid ; seven (7 ) from
Pasco County. No responses were received from Pasco County. The prices offered by the lowest,
responsive , and responsible bidder, EQ Florida , Inc. , are approximately two percent (2%) higher than
those awarded in June 2004. EQ Florida , Inc. , is the current service provider.
ALTERNATIVE AND ANALYSIS :
1 . Approve staffs recommendation and award to the lowest, responsive , and responsible bidder,
EQ Florida , Inc. , for the specified and offered hazardous waste services.
2 . Award to another bidder.
3 . Reject all bids and resolicit.
RECOMMENDATION AND FUNDING :
The Purchasing Department, with concurrence from the Hazardous Waste Section , recommends that
the BCC approve Alternative No . 1 and award to the overall lowest, responsive, and responsible
bidder, EQ Florida , Inc. , for the specified hazardous waste services . Award will begin on October 1 ,
2007 and continue through September 30, 2010 , unless cancelled in accordance with the issued bid
documents . It is anticipated that at least $29 ,000 .00 will be expended annually. In the unlikely event
the awarded vendor defaults, the Purchasing Department further requests authorization to utilize the
next lowest and available vendor.
Funds will be made available in Account No. B450-752206-33400 and various other accounts of the
2007-08 Fiscal Year Budget and will be requested in the 2008-09 and 2009-2010 Fiscal Year
Budgets, contingent upon the BCC's approval of these budgets.
ATTACHMENTS :
1 . Proof of Publication
2 . Tabulation Sheet
3 . Bid Copy
SPS/ss
cc: Bruce E . Kennedy, P . E . , Assistant County Administrator ( Utilities Services )
Robert J . Sigmond , Utilities Fiscal and Business Services Director
Farouk M . EI-Shamy, Ph . D . , Environmental/Hazardous Manager
APPROVED AGENDA ITEM FOR
DATE EP 1 1 2007
BY
PROOF OF PUBLICATION
Here is the clipping of your ad which was inserted
according to instructions .
Issues of:
Classification :
ADVERTISIE)MENT FOR
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BID FORM
Business Name: EQ e�Oe(44.4t 17PAC, .
ANNUAL CONTAINER
AVERAGE NO. SIZE # OF COST
LABPACKS OF DRUMS GALLONS PER DRUM TOTAL j
Flammable Liquid Poisons 25 55 1 LtS, 00 , 170
For Incineration 4 30 : go O. /
At an RCRA Part B Incinerator. 4 5 5 S Ori , 00 /
Poison B Solids 10 55 2:W UJ �j$jJ , 00
For Incineration 1 30 40V00
At an RCRA Part B Incinerator 1 5
Poison B Liquid 1 55 OO
For Incineration 1 30 1 q0 . V0 ( 40100
At an RCRA Part B Incinerator 1 5
Corrosives Liquid 26 55 - 0. Oil /
Treatment/Neutralization 6 30 OBJ tc. va
Oxidizers 3 55 C90 75-0 .00
3 30 ( gd • Oj 57o - oo
3 5 QO . 00 30o 0o j
Flammable liquid Nonhalogenated 12 55 / 1 �. no ( $ AO
Fuel Blending 1 30 ^ �U • t) O 70rp0
Oil-Based Paints 13 55 ( $C 0 J 955, Q
Fuel Blending 1 30 l 0- 00 ( 10 , 00 /
1 5 4 '75. 00 /
Flammable 1 55 ( Lf t;-- 00 0
Liquid 1 30
Halogenated 1 5 x . 00 00
i
Hazardous Waste Liquids or Solids 3 55 ( L( C CJJ �'A 0 0 j
Hazard Class 9 1 30 85 no
4 5 L20. 0 tl �j
Flammable Solid 5 55 d5- 00 U0 (/
For Incineration 1 30 110100
At an RCRA Part B Incinerator 1 5 73i OU /
Corrosive Solid 12 55 l( S� bn 250 , uo
LABPACK TOTAL 1 '7 � 5 • 00
_28-
(Bid No. 07- 125K)
ANNUAL CONTAINER
AVERAGE NO. SIZE # OF COST TOTAL
BULK OF DRUMS GALLONS PER DRUM /
Flammable Liquid Poisons 5 55 9400 ,06 11000- 00 /
For Incineration 2 30 1 ,2-0 . 00 9Lx{'0. 0
At an RCRA Part B Incinerator 1 5rg U
Poison B Solids 5 55 wo , 00 - Uv
For Incinerator 2 30 • C)O O, o D l
At an RCRA Part B Incinerator 2 5 GS; 0 0 130, p p
Poison B Liquid for Incinerator 1 55 9L(0.00 �f0 • UO
At a Part B Incinerator 1 30
1 5 S • 00 s; pJ
Corrosives Liquids 3 55 140 - 00
Treatment/Neutralization 0 30 I00 • 00 /
0 5 00
Flammable Liquid Nonhalogenated 19 55 ov
Fuel Blending 0 30 _(�,D • U v
0 5 g0 - 0 /
Oil-Based Paints for Fuel Blending 10 55 13 0 . 00
4 30 7Stn0 3oo . od
6 5 4`0 . 00 'J- (0 . 00
Halogenated Flammable Liquids 3 55 200 , 0o Goo, 0 j
Fuel Blending 0 30 ( 2.04 oa /
0 5 OF
Hazardous Waste Liquids or Solids 3 55 I30. c10 9a 00 /
Hazard Class 9 12 307S 00 O0 /
BULK TOTAL Or 00
-29-
(Bid No. 07-125K)
SPECIAL WASTES COST TOTAL
PCB's Ballasts Unknown $ • U /Ib. `( • lUo
65 lbs Mercury Salts and Compounds $ � " d i7 11b. Dfl
50 lbs
Mercury for Recycling $ 50O /Ib . r7 - 00
Aerosol Cans (Pesticides & 21300 oe
Corresives) lbs. /lb. g�fa " Cl0
Soil Contaminated with Petroleum /
Products 4 Drums $ 9,510o /drum `L� • 0O
Cost of overpack (85 gallon) $ X0. 00 /overpack" 40 . 00
SPECIAL WASTE TOTAL: $ D ' 9a- 4 . 00
TOTAL PROJECT $ Go f
cost of the empty drum only
Note: Bids will be evaluated using the cost per drum and the cost per pound , multiplied by the
annual average provided . This method of evaluation will provide a more accurate
representation of actual operations. This evaluation formula will only be used for evaluation
purposes . The unit prices offered will prevail and become part of a resulting contract.
-30-
(Bid No. 07-125K)
The following items are uncommon ; however, we receive them at the County's Household
Hazardous Waste Centers on occasion . Hence the need to manage them properly. P lease
provide us with proper handling and disposal costs . You may or may not respond to this part of
the bid . Costs provided here will not be taken into consideration in the overall evaluation
of this bid since these items are not regulars and may or may not be received at our
facilities during this contract period .
TYPE OF WASTE COST
Flares $ 010. 00 _/lb.
$ reOd /unit
Propane Cylinders $ ac 5D /Ib .
/cylinder
Acetylene Cylinders $ Ab.
$ ADD DO /cylinder
Isocyanate Cylinders $ _/I b.
$ ! tD 0c) /cylinder
Freon 130 Cylinders $ _/I b.
$ [ (D . 00 /cylinder
Mixed Fertilizers $ CSb Ab.
Corrosive Household Cleaning Liquids $ 1 , 00 /Ib.
Used Motor Oil Tank Bottom Sludge $..k So . or3 /55-gallon drum
Rags Contaminated with Pesticides $ Ab.
-31 -
(Bid No. 07-125K)
"We offer to sell/provide Pasco County, Florida, the above item (s ) and/or service(s ) at the
price(s) stated, in accordance with the terms and conditions contained herein . In addition , the
item (s) and/or service(s) offered above meet all specifications contained herein or attached ,
unless otherwise stipulated by a ption . o II/provide is firm for ninety (90) days ."
( ignature o i er— Ink) n
(Printed Name and Title—
V�:( oelaq gt�^c .
(Business Name)
Receipt of Addendum No , through No. _ is acknowledged .
Business Name: T;p Flo ru,• Q I:t� c. - _
(The Name on File with the Internal Revenue Service)
Doing Business as ( Fictitious Name) :
Business Organization :
orporation :
❑ Partnership: ❑ General ❑ Limited
❑ Limited Liability Company (LLC):
State Registered In : PO ✓ 4r% _ Year: 2003
❑ Sole Proprietorship: Owner:
❑ Other:
Telephone : 'S) 3 M - 3 L{ ZG
Facsimile : �l rote UFr4 Z
Address :
r 33419
Date: L( 2cJn7
-32-
(Bid No. 07-125K)
PASCO COUNTY BOARD OF COUNTY COMMISSIONERS
PURCHASING DEPARTMENT
8919 GOVERNMENT DRIVE
NEW PORT RICHEY , FLORIDA 34654
TELEPHONE : (727) 847-8194
FACSIMILE : (727) 847 -8065
pascocountyfl . net
INVITATION FOR BIDS
BID NO . 07 - 1251<
HAZARDOUS WASTE DISPOSAL
ANNUAL AWARD
SUMMARY OF WORK
It is the intent of this solicitation to contract with a company for the hauling and disposal of
hazardous waste .
The Pasco County Purchasing Department will receive sealed bids until 2 : 30 p . m . , local time
(our clock) , on June 15 , 2007 , in the Pasco County Purchasing Department, 8919 Government
Drive , New Port Richey , Florida . Bids received after this time will not be accepted . Bids will be
publicly opened and read at the above-stated time and date . All interested parties are invited to
attend . Bidders shall submit one ( 1 ) original bid form .
Insurance coverage is required for this project; please refer to the Special Provisions .
Bid , performance , or payment surety is required for this project ; please refer to the Special
Provisions .
Please immediately advise of address changes or if you wish to have your firm removed from
the vendor list . Vendors receiving this notice must submit either a bid/proposal or " NO BID" to
remain on our vendor list for the specified commodity or service . A " NO BID " is provided on
Page 2 for your convenience .
This cover is only intended to inform vendors of a pending Invitation for Bid or Request for
Proposal . For complete details , please refer to the complete bid/proposal package .
Bid documents may be downloaded by visiting www . PascoCountvFL . net or by requesting
copies from the Purchasing Department at no cost . Pasco County is not responsible for
expenses incurred prior to award by the Board of County Commissioners ( BCC ) .
Kathleen M . Brewer
Senior Buyer
- 1 -
( Bid No . 07 - 125K )
SPECIAL PROVISIONS
In addition to the General Provisions of this solicitation , these Special Provisions , along with the
specifications that follow , apply in like force to this solicitation and to any subsequent contract
resulting therefrom .
CONTRACT TERM
The contract period will begin on October 1 , 2007 , and continue through September 30 , 20109
under the same prices , terms , and conditions as in the original contract approved by the BCC ,
unless canceled in writing by Pasco County . All contracts are subject to the appropriation of
funds by the BCC .
INSURANCE REQUIREMENTS
The insurance required must be written by an insurer authorized to do business in the State of
Florida and also have an "A" policyholder's rating and a financial rating of at least Class VIII in
accordance with the most current Best 's Key Rating Guide . Prior to the time the contractor is
entitled to commence any part of the project, work, or services under this contract, the
contractor shall procure , pay for, and maintain at least the following insurance coverages and
limits . The said insurance shall be evidenced by delivery to Pasco County of 1 ) Certificates of
Insurance executed by the insurers listing coverages and limits , expiration dates and terms of
policies and all endorsements whether or not required by Pasco County , and listing all carriers
issuing the said policies ; and 2 ) upon request , a certified copy of each policy , including all
endorsements . The insurance requirements shall remain in effect throughout the term of this
contract .
1 . Workers' Compensation in at least the limits as required by law; Employers ' Liability
Insurance of not less than One Hundred Thousand and 00/ 100 Dollars ($ 100 , 000 . 00) for
each accident . The contractor agrees to waive its right of subrogation as part of this
coverage .
2 . Comprehensive General Liability Insurance including , but not limited to , Independent,
Contractor, Contractual , Premises/Operations , Products/Completed Operation and
Personal Injury covering the liability assumed under indemnification provisions of this
contract , with limits of liability for personal injury and/or bodily injury , including death , of
not less than Two Million and 00/100 Dollars ( $2 , 000 , 000 . 00 ) , each occurrence ; and
property damage of not less than One Million and 00/ 100 Dollars ($ 1 , 000 , 000 . 00 ) , each
occurrence . (Combined single limits of not less than Two Million and 00/ 100 Dollars
[$2 , 000 , 000 . 00] , each occurrence , will be acceptable unless otherwise stated . )
Coverage shall be on an "occurrence" basis , and the policy shall include Broad Form
Property Damage coverage and Fire Legal Liability of not less than Fifty Thousand and
00/ 100 Dollars ($50 , 000 . 00 ) per occurrence , unless otherwise stated by exception
herein .
3 . Comprehensive Automobile and Truck liability covering owned , hired , and nonowned
vehicles with combined single limits of not less than One Million and 00/ 100 Dollars
( $ 1 , 000 , 000 . 00 ) , each occurrence . Coverage shall be on an " occurrence" basis , such
insurance to include coverage for loading and unloading hazards .
- 14-
( Bid No . 07 - 125K )
Each insurance policy shall include the following conditions by endorsement to the policy :
1 . Each policy shall require that thirty ( 30 ) days prior to expiration , cancellation ,
nonrenewal , or any material change in coverages or limits , a notice thereof shall be
given to Pasco County by certified mail to : Pasco County Purchasing Department,
8919 Government Drive , New Port Richey , Florida 34654 . The contractor shall also
notify Pasco County , in a like manner, within twenty-four (24 ) hours after receipt, of any
notices of expiration , cancellation , nonrenewal , or material change in coverage received
by the said contractor from its insurer; and nothing contained herein shall absolve the
contractor of this requirement to provide notice .
2 . Companies issuing the insurance policy , or policies , shall have no recourse against
Pasco County for payment of premiums or assessments for any deductibles that all are
at the sole responsibility and risk of the contractor.
3 . The term " County" or " Pasco County" shall include all Authorities , Boards , Bureaus ,
Commissions , Divisions , Departments , and Offices of County and individual members ,
employees thereof in their official capacities , and/or while acting on behalf of Pasco
County .
4 , Pasco County BCC shall be endorsed to the required policy or policies as an additional
named insured .
5 . The policy clause "Other Insurance" shall not apply to any insurance coverage currently
held by Pasco County to any such future coverage , or to Pasco County's self-insured
retentions of whatever nature .
Pasco County hereby waives subrogation rights for loss or damage against Pasco
County .
PRICE ADJUSTMENTS BASED ON THE CONSUMER PRICE INDEX ( CPI )
The contract unit prices shall remain firm for the first twelve ( 12 ) months of the contract . The
unit prices for ensuing contract years shall be based on the movement of the unadjusted figures
of the U . S . Department of Labor Consumer Price Index for All Urban Consumers (CPI - U ) . The
contract unit prices will be changed by Pasco County , upon written request of the vendor, in an
amount no more than the percentage of movement of the CPI - U (Table A) for "All Items"
( unadjusted ) for the twelve ( 12 ) month period ending in the month of July . The contract unit
price(s ) changed as a result of these adjustments shall become effective on each respective
anniversary of the contract or October 1 , if the anniversary falls in November or December, and
shall be binding on the contractor for each of the subsequent contract periods .
REQUIREMENTS CONTRACT
During the period of the contract, the contractor shall provide all the services described in the
contract . The contractor understands and agrees this is a requirements contract and Pasco
County shall have no obligation to the contractor if no services are required . Any quantities that
are included in the scope of work reflect the current expectations of Pasco County for the period
of the contract . The amount is only an estimate and the contractor understands and agrees
Pasco County is under no obligation to the contractor to buy any amount of the services as a
- 15-
( Bid No . 07 - 125K )
result of having provided this estimate or of having any typical or measurable requirement in the
past . The contractor further understands and agrees Pasco County may require services in an
amount less than or in excess of the estimated annual contract amount, and the quantity
actually used , whether in excess of the estimate or less than the estimate , shall not give rise to
any claim for compensation other than the total of the unit prices in the contract for the quantity
actually used .
SURETY REQUIRED
1 . Bid Surety : The surety required is in the amount of $2 , 000 . 00 . A Bid Bond , cashier's
check, or certified check, in the amount of five ( 5 ) percent of the amount of the bid , made
payable to Pasco County shall accompany each bid . The bid surety of all bidders shall
be retained until after the award of the contract is made . The bid surety of the
successful bidder shall be retained until the posting of a Performance Bond . The failure
of the bidder to accept an award and file acceptable Performance and/or Payment
Bonds within fifteen ( 15) days after award shall be just cause for cancellation of the
award and the forfeiture of the bid surety to Pasco County as liquidated damages .
Award may then be made to the next lowest, responsive , and responsible bidder. The
bond shall be a Corporate Surety Bond issued by a surety company authorized to do
business in the State of Florida .
2 , Performance Surety : A Performance Bond , in the amount of $50 , 000 . 00 of the bid , shall
be required of the successful bidder to ensure satisfactory completion of the work . The
bond shall be a Corporate Surety Bond issued by a surety company authorized to do
business in the State of Florida . The Attorney in Fact, who signs the bond , must file with
the bond , a certificate and effective dated copy of a Power of Attorney . The surety
company shall have a current, valid Certificate of Authority issued by the State of
Florida . The surety company shall have current, valid Certificate of Authority issued by
the United States Treasury Department under Sections 9304 to 9308 of Title 31 of the
U . S . Code . The surety company shall be in full compliance with the provisions of the
Florida Insurance Administrative Code , and shall have at least twice the minimum
surplus and capital required by the same at the time the Invitation for Bid is issued .
3 . Alternative Surety : A certified check for cash escrow deposit, in the face amount of the
contract, such as a Personal Bond , Property Bond , or a bank or savings and loan
association Letter of Credit may be tendered in lieu of a Bid , Payment, or Performance
Bond subject to approval by Pasco County ,
VENDOR'S EQUIPMENT
Responding vendors must submit a list of owned equipment and major tools , and a list of
current employees and respective skill level or discipline . Pasco County , at its sole discretion ,
reserves the right to award this work to vendors who are able to demonstrate current ownership
and possession of the equipment, tools , and personnel deemed reasonably sufficient to perform
the specified work at the lowest possible cost .
It is Pasco County's intent to award this work to a vendor at the lowest possible cost, while
securing sufficient quality of services . Preference may be given to those vendors who own and
possess the necessary tools , equipment, and services to minimize reimbursement costs
associated with rentals and purchases from third parties .
- 16-
( Bid No . 07- 125K )
END OF SPECIAL PROVISIONS
- 17 -
( Bid No . 07- 125K )
HAZARDOUS WASTE DISPOSAL
SPECIFICATIONS
1 . 0 SCOPE—HISTORICAL BACKGROUND
1 . 1 This bid is directed towards the procurement of services for packing , hauling , and
proper disposal of household hazardous waste collected throughout Pasco County ,
following and adhering to the rules of the Resource Conservation and Recovery Act
( RCRA) , Comprehensive Environmental Response , Compensation , and Liability Act
(CERCLA) , Department of Transportation ( DOT) , Florida Department of
Environmental Protection ( FDEP ) , and the Occupational Safety and Health
Administration ( OSHA) .
1 . 2 Pasco County owns two (2 ) household hazardous waste centers : 1 ) 9626 Handcart
Road , Dade City , Florida ; and 2 ) 14230 Hays Road , Spring Hill , Florida . Both
centers are managed and operated by trained County staff. Each center is open to
the public five (5 ) days each month . The centers are operated in a similar manner,
and no waste from businesses is accepted at either site .
1 . 3 Pasco County's Hazardous Waste Centers have been in operation for thirteen ( 13 )
years . In general , all hazardous wastes received at these facilities are identified ,
segregated by class , and placed on shelves in their respective compartment . Most
of the unknowns are identified on site by county staff. Those that cannot be
identified are kept for the successful bidder/contractor to do so . Some labpacking
and bulking of waste is done at the facility by the County staff, in which case drum
content sheets , labeling , and drum marking are carried out by the staff on site .
1 .4 The County will coordinate its efforts with the successful bidder. Labpacking and
bulking are done according to the successful bidder's protocol . County staff will
assist the successful bidder in the area of labpacking and bulking , in an effort to save
the County money . Bidders must consider this cost-saving assistance in their
respective response .
2 . 0 PURPOSE
2 . 1 The Pasco County Board of Commissioners is requesting bids from qualified firms
interested in providing labpacking , bulking ( if needed ) and proper disposal services
for household hazardous waste collected by Pasco County staff.
2 . 2 The purpose of this bid is to identify one ( 1 ) contractor capable of providing a full -
service arrangement for providing various hazardous waste management services as
described in the scope of services below . The County intends to award a three (3 )
year contract , subject to the general provisions contained herein .
2 . 3 The bid , which , in the opinion of the County , is the most advantageous to the County
technically and at the lowest price , will receive the award .
- 18-
( Bid No . 07- 125K )
3 . 0 BACKGROUND OF COUNTY'S COLLECTION PROGRAM
3 . 1 General statistics over the past thirteen ( 13 ) years of operations indicate the number
of participants varied from two (2 ) to five (5) cars per day at our Dade City center to
twelve ( 12 ) to eighteen ( 18 ) cars per day visiting our Spring Hill center. Each car
represents one ( 1 ) to three (3 ) families . Naturally, higher numbers of participants are
encountered in the period December through April , when our winter residents are
present in the County .
3 . 2 The quantity of hazardous waste collected varies from 30 , 000 to 47 , 000 pounds
annually , more or less . A total of three ( 3 ) annual facility cleanouts seem to be the
norm . Requests for emergency response were once (annual ) in the past three (3 )
years due to unforeseen circumstances .
4 . 0 QUALIFICATIONS OF BIDDERS
4 . 1 The bidder shall be , at the time of bid opening and during the contract period , a
Treatment, Storage , and Disposal Facility (TSDF ) licensed to collect , transport ,
recycle , store ( if necessary) , and dispose of hazardous waste . It must be an RCRA
facility . The bidder must provide Pasco County with a minimum of three ( 3 )
references where similar scope of services has been successfully carried out in the
State of Florida , preferably with three ( 3 ) different County governments . The
successful bidder must have an EPA/ DEP valid ID number.
5 . 0 SCOPE OF SERVICES
5 . 1 The successful bidder will be required to supply all equipment, supplies ( including
drums ) , materials , and personnel necessary to perform the following services :
5 . 1 . 1 Permanent collection center cleanouts .
5 . 1 . 1 . 1 . This basically consists of labpacking and bulking ( if needed ) of household hazardous
waste at our two (2 ) facilities (waste that has not been packed by County staff) .
Also , this will include inventorying the waste , labeling , marking , manifesting , as well
as identifying any unknowns .
5 . 2 Unknown materials ( if any) not identified on site by staff or the contractor are to be
taken to the contractor's laboratory for identification and treatment.
5 . 2 . 1 The successful bidder must be able to respond to emergency situations should they
arise .
6 . 0 CONTRACTOR RESPONSIBILITIES
6 . 1 Permanent collection center cleanouts .
6 . 1 . 1 This basically consists of labpacking and bulking ( if needed ) of household hazardous
waste at our two (2 ) facilities (waste that has not been packed by County staff) .
- 19-
( Bid No . 07- 125K )
Also , this will include inventorying the waste , labeling , marking , and manifesting as
well as identifying any unknowns .
6 . 2 The successful bidder is solely responsible for conforming to all DOT , OSHA , RCRA ,
FDEP , and all other applicable requirements regarding labeling , packaging ,
segregation , and transportation of waste to ensure its acceptance and full treatment
at the final disposal facility .
6 . 3 Additional or alternate disposal sites and/or subcontractors may not be utilized
without a written approval from the County prior to hauling the waste .
6A The successful bidder will be responsible for identification and proper disposal of
unknown materials not identified by County staff.
6 . 5 All TSDF used by the successful bidder must be named in the bid and be approved
by the County prior to award . All activities shall be conducted in full accordance with
local , State , and Federal hazardous waste ( FDEP , EPA) , hazardous material ( DOT ) ,
and worker safety (OSHA) regulations and standards .
6 . 6 The successful bidder must provide the County with a list of all transporters and final
disposal facilities to be used during this contract. The disposal facilities' list must
include disposal method to be utilized for each waste type . This list must also
indicate the facilities' EPA identification numbers , address , and telephone numbers .
6 . 7 The successful bidder must submit a report to the County for all shipments with the
invoice detailing number and size of each drum and other containers , quantity of
waste in each drum , and other containers in pounds , class , and disposal method .
6 . 8 The bidder shall only utilize licensed and permitted hazardous waste transporters
registered with the FDEP .
6 . 9 The bidder shall set up a collection schedule , on a monthly basis , to provide
hazardous waste transportation and proper disposal to small quantity generators and
conditionally exempt small quantity generators located within Pasco County ( milk
runs ) . This task should be carried out completely independent of the County
government . Costs are to be borne by each business served . However, the
successful bidder should charge businesses the same competitive costs provided in
this bid . The bidder should also be willing to participate in the annual workshop the
County sponsors for small hazardous waste generators in Pasco County .
6 . 10 The bidder will be responsible for packaging of materials and transportation to an
approved TSDF .
6 . 11 The bidder will perform all aspects of the cleanout in compliance with all applicable
local , State , and Federal regulations .
6 . 12 The contractor recognizes that County staff reserves the right to labpack and/or bulk
any or all hazardous waste collected at County facilities .
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( Bid No . 07 - 125K )
7 . 0 PROPOSAL SUBMITTAL
7 . 1 Introduction . Should consist of the company name , address , company telephone ,
primary and alternate contacts , and twenty-four (24 ) hour telephone numbers , and
summary of company background .
7 . 2 Experience . List County, contact name , and telephone number for three (3 )
household hazardous waste-related experiences in Florida for the past three (3 )
years .
7 . 3 Project Management . List on -site supervisory personnel and briefly describe their
experiences with household hazardous waste cleanouts . Submit an equipment list
detailing all equipment and materials the contractor will have on site . Submit a
labpack protocol detailing how various wastes should be packaged for shipment.
This protocol should include the number of gallons and/or container to be packaged
per drum for fifty-five (55 ) , thirty ( 30 ) , and five ( 5 ) gallon pails , packaging media used
for wastes billed by the pound ; also included should be any unacceptable wastes .
7 .4 Safety Plan . Submit a site safety plan to include emergency procedures and a spill
contingency plan .
7 . 5 Transportation and Disposal . List all transporters and final disposal facilities to be
used during this contract. The disposal facilities list must include disposal method to
be utilized and what waste types . This list must also include the facilities' EPA
identification numbers , address , and phone numbers . Submit evidence of an
established working relationship with the transporters and disposal facilities listed
( i . e . , manifest, invoice , letter of agreement) .
END OF SPECIFICATIONS
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( Bid No . 07 - 125K)
SPECIAL CONDITIONS
1 . 0 RECORDS/REPORTS
1 . 1 Manifests
1 . 1 . 1 The contractor shall complete and maintain manifests for all waste collected and
removed . All manifests shall include storage and recycling/disposal sites by
category of waste removed . Pasco County's designated representative shall sign
the manifests as generator of all household chemical wastes collected at the County
facilities .
1 . 1 . 2 The contractor shall provide container content sheets describing contents of each
drum together with container cross- reference sheets indicating manifest numbers
and waste profiles , enabling the County staff to identify the waste by manifest .
1 . 1 . 3 The contractor shall provide copies of all hazardous waste manifests , container
contents sheets , and container cross- reference sheets prepared and signed during
each event to the County prior to removal of the waste from the hazardous waste
centers .
1 . 2 Certificates of Disposal :
1 . 2 . 1 The contractor must certify that all waste removed from the collection centers are
properly recycled/disposed of in accordance with all applicable local , State , and
Federal regulations . Certificates of disposal must be issued by the contractor and
must identify the waste recycled/disposed of as waste collected from the hazardous
waste centers by original manifest's drum numbers , the recycling/disposal facility ,
and the recycling/disposal method . Disposal certificates must be received by the
County within ninety ( 90 ) days of each scheduled service .
1 . 2 . 2 The contractor understands and agrees that he/she will provide a certificate of
disposal to the generator of any chemical waste accepted/managed under the terms
and conditions of this contract.
1 . 3 Reports
1 . 3 . 1 The contractor should provide the County with a service report in the form of a
completed chemical disposal log for each event . These reports shall be provided by
the contractor and verified by the County's designated representative prior to waste
removal , and shall include at a minimum :
collection date
collection location of waste
- number and type of drums utilized for each waste category
weight of each drum/container
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( Bid No . 07- 125K )
1 .4 Document Ownership
1 . 5 The County staff shall review and approve all documents submitted by the
contractor. All documents produced by the contractor under the terms and
conditions of this contract shall become the property of the County without
restrictions or limitations upon their use .
2 . 0 QUALITY CONTROL
2 . 1 The County shall have the right to inspect:
2 . 1 . 1 Any part of the contractor's work during performance including , but not limited to ,
packaging , labeling , and manifesting of all collected waste .
2 . 1 . 1 . 1 All closed drums (prior to removal from County property) .
2 .2 The County reserves the right to require the contractor to weigh each individual
drum .
3 . 0 PAYMENT FOR SERVICES
3 . 1 The contractor shall submit an itemized invoice which shall provide the following
information by service event:
3 . 1 . 1 Date (s ) and location of service .
3 . 1 . 2 Quantities , in pounds , by category , of waste collected per each service event .
3 . 1 . 3 Cost per pound of waste collected by category .
3 . 1 .4 Number of drums and other containers used for disposal .
3 . 2 The Pasco County Utilities Services Branch shall review and approve for payment by
the County all invoices provided by the contractor under the terms and conditions of
this contract . Invoices shall be verified through manifests and disposal logs , and
approved by the County's designated representative .
4 . 0 The following documents must be provided by each applicant with the bid :
4 . 1 All applicable licenses and permits as specified in the bid .
4 . 2 Documentation of prior experience as specified in the bid .
4 . 3 References as specified in the bid .
4 . 4 Insurance as specified in the bid .
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( Bid No . 07- 125K)
Sep 09 08 05 : 16p Curt DeBrunner , 813 - 964 - 1214 p . 2
EXHIBIT 2
THE ENVIRONMENTAL QUALITY COMPANY
EQ FLORIDA • 7202 EAST 8 ' " AVENUE • TAmPA, FL 33619 • tel 813-319-3426 • fax 813.628-0842
September 9, 2008
Himanshu Mehta
Director
Indian River County Solid Waste Disposal District
132574 th Avenue SW
Vero Beach , FL 32968
Ref. Household Hazardous Waste Disposal Contract
Dear Mr. Mehta,
Please consider this correspondence as EQ Florida's (The Environmental Quality Company) formai acknowledgement to
your request to utilze the Pasco County Sold Waste Department's household hazardous waste disposal contract for the
purposes of Indian River County's hazardous waste disposal services.
EQ Florida is agreeable to extend the terms and conditions of Pasco County contract # 07-125K, "Household Hazardous
Waste Disposal Services", to Indian River County.
The scope of work that EQ will provide Indian River County includes services associated with household hazardous waste
packing , traisportation and proper disposal. EQ will perform shed cleanouts, twice a month, at the hazardous waste
collection center at the County larKMI, located at 1325 70 Avenue SW, Vero Beach, FL. Upon request, EQ wil also be
available to perform mobile hazardous waste eollectlon events at a location to be determined at a later date. EQ will
provide all necessary equipment and labor as required. Rages to cover these services are all provided in the bid form .
We are available to initiate this service as soon as the county approves this project.
Please sign below and return to my attention.
Since y,
Curt DeBrunner
Account Executive
EQ — The Environmental Quality Company
Acknowledgement