HomeMy WebLinkAbout2004-143 Board of County Commissioners
1810 25th Street
Vero Beach, Florida 32960 _ 1
Telephone : (772) 567-8000 (.��FAX : (772) 778-9391 `7 l 6
oR
WORK ORDER NO . 2 (Engineering)
FOR
PROFESSIONAL SURVEYING SERVICES AGREEMENT
FOR ANNUAL SURVEYING AND MAPPING SERVICES , CONTRACT 0390 , 2003 -2004
WITH
CARTER ASSOCIATES , INC .
IRC Eastern County Sectional Survey
Phase 1 : Township Study and Mapping
IRC Project No . 0434
This Work Order No . 2 is in accordance with the existing AGREEMENT dated September 23 , 2003
between Carter Associates , Inc . (SURVEYOR) and Indian River County (COUNTY) .
This Work Order No . 2 (Engineering) amends the agreement as follows :
SECTION I — PROJECT LIMITS (Phase 1 )
This Work Order No . 2 (Engineering) is for providing all Professional Survey services related to the
research, field/office surveying and mapping of the exterior Township lines , corners and misc .
sectional/grant corners in the eastern portion of the County .
Townships include but are not limited to : T31S -R38E, T3 IS —R39E , T32S -R38E , T32S -R39E , T33S -
R38E, and T33S -R39E .
SECTION II — SCOPE OF SERVICES (Phase 1 )
Phase 1 will consist of supplying all field and office services to complete the mentioned tasks as denoted
in the attached scope of services supplied by Carter Associates , Inc . (Exhibit A) , dated May 10 , 2004 .
The said scope of services shall be followed to accomplish all tasks and results as anticipated by the
County . Any changes and/or modification of said scope shall be pre-approved in writing by the County
prior to proceeding .
SECTION III — PRIME CONSULTANT (Sub—Consultant) RESPONSIBILITIES (Phase 1 )
Carter Associates , Inc . shall be the "Prime" consultant under this agreement and the current annual survey
services contract 0390 for 2003 -2004 with the County. In an effort to complete all mentioned tasks, it is
understood Carter and Associates is sub-consulting with Dryer, Riddle , Mills and Precourt, Inc . (DRMP) ,
based in Orlando , for additional field and office Surveying and Mapping support . Said Sub-Consulting
shall be under the direct responsibilty of Carter Associates, Inc . All financial , insurance and contractual
obligations with the Sub-Consultant shall be the responsibilty of the prime consultant . The County is to
be held harmless in the case of said Sub-Consulting.
Aquisition of adequate research materials, meetings, consultations , travel , proper communication and/or
access to private and public lands (as per Florida Statutes) and safety procedures to complete all tasks ,
shall be the sole responsibilty of Carter Associates, Inc .
Any change or modifications in said Sub-Consultant shall be pre-approved with the County in writing
prior to proceeding .
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PAGE TWO
BCC Agenda Item from Michael O ' Brien , County Surveyor
Township/Sectional Study Survey
June 15, 2004
SECTION IV - TIME FOR COMPLETION/SUBMITTALS (Phase 1 )
Phase 1 shall be completed, in its entirety within six months (240 calendar days) of notice to proceed .
A +/- 50 % preliminary survey report and/or submittal shall be due between the third and fourth
month stage of the project . All final submittals and revisions shall be complete at the six months
time period unless pre -approved by the County in writing .
Carter Associates , Inc . shall inform the County Surveyor of the progression of the project on a bi -
monthly basis in the form of letter and/or personal consultations . The County shall be included in
any meetings and/or outside consultations pertaining to the outcome of said project .
SECTION V — COMPENSATION (Phase 1 )
The COUNTY agrees to pay , and the SURVEYOR agrees to accept, a fee for services rendered
according to the " Scope of Services " identified in Section II of this Work Order No . 2 (Engineering) ,
a Lump Sum of $ 63 , 917 . 00 .
All invoicing shall be supported with documentation (Man hours) of time and materials spent prior to
payments .
The AGREEMENT is hereby amended as specifically set forth herein . All remaining sections of the
AGREEMENT shall remain in full force and effect, and are incorporated herein .
IN WITNESS WHEREOF the parties hereto have executed these presents this 15th day
of June 2004 .
CARTER ASSOCIATES , INC . INDIAN RIVER COUNTY , FLORIDA
BOARD OF COUNTY COMMISSIONERS
By : By : atle
Caroline D Gin,nx Chaj�rn
Title : , Ilk ".0 "
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Approved by the ,13 .n � urle '" + �" ° 2004
Witn ed by : Attest : '
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By : ,�
Deputy Clerk ' '� �
unty Attorn y
Approved as to Form and Legal Sufficiency
0 . ."'a � A J
seph A . aird, County Administrator
F :\Engineering\Capital Projects\0390-Annual Survey Contracts 2003 -2004\Carter\2004 Twp Study\0390 Eastern county section survey phase 1
carter WO # 2, Eng, Proj . # 0434 6- 15-04.doc
CARTER ASSOCIATES , INC .
CONSULTING ENGINEERS AND LAND SURVEYORS
R1ARVlN E. CARTER, P.S.A't,
1708 21st STREET DEAN F. LUETHM P .E. mL + NC;
VERO BEACFI. FLORIDA :32960-3472 -- -
772 -562-4191 JOHN H. . CUM, P.E.
772-662-7180 (PAX) FRANK S. UCCURESE. P.S.M.
DAVID E. LUETHJE. F.S.M.
GEORGE SIMONS, RE-
STEVE SNOBERGER, P.E.
PATRICK S. WALTHER. PE -
May 10 , 2004
Michael O ' Brien, P . S .M . MAY2
Indian River County l UU
1840 25th Street i , :. •: .
Vero Beach, Florida 32960-3365
RE : I. R. C. Eastern. County Sectional Survey
and Mapping Project, Phase I
Carter Associates, Inc. Project #03-7595
Dear Mr. O ' Brien,
Carter Associates, Inc (CAI) is pleased to present this proposal for professional surveying
and mapping services for the above referenced project. Due to the enormity and potential
complexity of the tasks at hand we have and will continue to assemble a team of
professionals to efficiently and effectively perforin the following described tasks .
The following is our proposed scope of services :
Scope of Services .
(CAI) proposes the following scope of work and methodology to successfully implement
the required surveying and mapping for this sectional survey and mapping project. In
order to efficiently produce such survey services , CAI will incorporate the use of a sub-
consultant, Jeffery R. Lance, P . S . M . (and associates) of Dyer, Riddle, Mills, and
Precourt, Inc. (DRMP), based in Orlando, Florida. The resulting CAI Team will provide
ample manpower and expertise to accomplish the wide variety of tasks associated with
this large-scale project . Mr. David Luethje, PSM , will be the main point of contact and
Project Manager. Mr. Jeffrey R . Lance, PSM (DRMP ) will assist Mr. Luethje with
specific survey services and the geodetic surveying aspects of the project.
11I 1
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1 Seivin�4, FFloride
Since 191 ;
SAPW3 - 759s\docs\03 -7595 OSrien- Trans 5 - 19-04 . doc
Phase I — Township Mapping/Inventory
(T31S _ R38E, T31 — R39E, T32S — R38E , T32S — R.39E, T33S — R38E, T33S —
R39E)
This initial phase of work will consist of compiling any and all available public records
into a common "database" . This information will be verified by field investigation in an
attempt to validate the record information . Our primary focus for Phase One of this
project will be on the Township corners ( as listed above), common section corners
located at the mid points along the township lines, Grant comers and miscellaneous
comers along Oslo Road (9`h Street S .W. ) and Kings Highway ( 58`h Avenue) corridors.
The points listed herein and included in the scope of services are also identified and
highlighted on the county map furnished previously to this firm by Michael O ' Brien,
Indian River County Surveyor . The following identifies the key elements and stages for
implementation of Phase I for this project.
Research .
CAI owns a wealth of historical documents dating back to 1911 . We will certainly
tap into this enormous amount of data and consolidate all other pertinent
information. Other sources of data will include FDOT District 4 maps, GLO plats
and notes, Certified Corner Records , other surveyor' s boundary surveys, County
recorded plats and supporting data, etc . We would like the county to participate in
the acquisition of these other records as well as the record information from other
surveying firms.
Inventory .
The resulting inventory will be compiled by CAI into a preliminary map and/or
database. The graphical database can be created in either Autocad or ArcView .
This information as assembled will enable review by the County Surveyor and
other users . The inventory map and report will be a dynamic document and will
be updated throughout this phase of work.
Field Reconnaissance :
This task will consist of brief investigation4ype surveys to accomplish several
key elements :
+ Validation of the existence of the comer, type, and identification
+ Obtain photographic images of the comer
Verify comer witnesses
Obtain a position (coordinates)
• Satellite visibility / station accessibility for future GPS observations
S :\P\03 -759s\docs\03-759S_O'Brien-Trans_5 - 19-04 . doc _ sen-ing Florida
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Field survey data will be obtained through use of RTK GPS methodology as a
means to quickly and accurately perpetuate the physical location of the
monumentation. GPS surveys will be referenced to the surrounding County-wide
geodetic control densification.
Data Assessment:
Information from the above three tasks will be analyzed to identify discrepancies
or "potential issues" and will determine the final survey methodology we will use
to establish the comer location. A thorough investigation will be made into the
original and dependent GLO surveys concerning the found corners . We expect to
have issues with the abundance of canals and roads that, during their construction,
may have caused the comer to become lost or obliterated.
Total Estimated Cost $635917 . 10
Our estimated time frame to complete this project is 180 calendar days (6 months) .
Trusting you find this information to be in order and looking forward to hearing from you
in the very near future, I remain,
Yours 'Truly,
Carter Associates, Inc.
. A
David E . Luethje, P . S .M.
cc : Marvin E . Carter, P . S .M .
Jeffery Lance, P . S .M.
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