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HomeMy WebLinkAbout2007-249 WORK ORDER NUMBERuu8 This Work Order Number 8 is entered into as of thisa I day of 2001 ("Effective Date") pursuant to that certain Continuing Contract Agreement for P ofessional Services entered into as of April 6 , 2004 ("Agreement") , by and between Indian River County, a political subdivision of the State of Florida ("COUNTY") and Camp Dresser and McKee, Inc. ("CONSULTANT") . The COUNTY has selected the CONSULTANT to perform the professional services set forth in Attachment A (Scope of Work) , attached to this Work Order and made part hereof by this reference. The professional services will be performed by the CONSULTANT for the fee schedule set forth in Attachment B (Fee Schedule) , attached to this Work Order and made a part hereof by this reference. The CONSULTANT will perform the professional services within the timeframe more particularly set forth in Attachment C (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSIONERS Camp Dresser and McKee, Inc. OF INDIAN RIVER.COUNTY " aryheeler, Chairman "Title: � BCC Approved Date: — 07 Date: Attest: J . K. Barton, Clerk of Court Deputy Clerk roved: oseph : Bairountyxi A s atox Appr v as to form and legal sufficiency: By i iarian E. FeIVASSISVht County Attorney ATTACHMENT A SCOPE OF WORK INDIAN RIVER COUNTY PHASE II - IDENTIFICATION OF SURFACE WATER SOURCE TO BE UTILIZED AS AN ALTERNATIVE WATER SUPPLY Background In April 2004, Indian River County (County) Board of County Commissioners (BOCC) authorized CDM to design, permit, bid and provide general services during construction for the expansion of the North County water treatment plant (WTP) . Concurrently, the County authorized a second consultant to design, permit, bid and provide general services during construction for the production wells associated with the WTP expansion. Local groups, committees and districts raised concerns over the continued use of Upper Floridan Aquifer (UFA) as a source of raw water and questioned the potential for the new wells to impact existing neighboring users. As a result, the County authorized CDM in September 2006 to prepare an alternative water supply plan (AWSP) in order to identify possible alternatives to using UFA wells/ water in the future as a long-term supply source. CDM held a public workshop on December 6, 2006 with the BOCC, County staff, South Florida Water Management District (SFWMD) and St. Johns River Water Management District (SJRWMD) staff to identify the potential alternative sources for a long-term water supply. At the conclusion of the first workshop, CDM was directed to proceed in preparing the AWSP, which was intended to: ■ Evaluate the potential alternative sources (UFA, surficial aquifer, seawater desalination, boulder zone or surface water sources); ■ Develop a comparative budget-level cost analysis for each including the resulting impact on the current rate structure (on a cost per 1,000 gallon basis); ■ Determine the feasibility of implementing each option; ■ Identify the schedule that would be required to implement each option; and ■ Identify the pros and cons of each option. Upon completion of the report, CDM held a second workshop with the BOCC and County staff to present the findings and recommend that the County pursue a surface water source and construction of a surface water treatment plant as a long-term source of drinking water. Representatives from SJRWMD contributed to the AWSP and also attended the workshop. SJRWMD and CDM identified several possible surface water sources that could be utilized in the future. However, the amount of water that will be available in each storage area has not yet been determined by SJRWMD. Therefore, no specific surface water source was identified as the preferred source in the AWSP. The implementation of the alternative water supply from surface water storage areas will require a phased approach. The various phases are outlined below. Phase I - Development of the AWSP Phase I of the program is nearing completion. CDM conducted a kickoff workshop with BOCC staff, prepared a draft AWSP and presented the findings of the AWSP to the BOCC at a second A-1 jb1345 WO_Swpe.tl public workshop. The completed AWSP resulted in the identification of the surface water storage areas as the long-term supply source. This Phase will be complete upon formal action by the BOCC to approve County staff with moving forward. Formal action by the BOCC is anticipated to occur on July 24, 2007 and will complete Phase I. Phase II - Coordination with SiRWMD and the Identification of the Specific Surface Water Source (THIS WORK ORDER) Now that surface water has been identified as the long-term supply option, the County must work with SJRWMD to identify the specific surface water storage area, drainage system, or combination thereof that can sustain the County's long-term demands and will be available for withdrawals in a timely manner. The County has requested CDM's assistance with facilitating discussions with SJRWMD and determining the specific surface water source for which the County will pursue a consumptive use permit (CUP) in the future. Services to be provided under this authorization are described in the scope of services below. Phase III - Construction of Additional UFA Wells to Meet Interim Needs In addition to pursuing the alternative supply on the long-term, the County intends to pursue the final three UFA wells at the North County WTP (to supplement the existing three wells and the three new wells that are currently under construction) in accordance with SJRWMD's recommendation to install all six new wells with reduced capacity. This will enable the County to bridge the gap between the current configuration and the implementation of the surface water supply source. The County also has a 7thwell permitted at the South County WTP in the existing CUP. Services associated with the permitting and installation of the additional UFA wells at both WTPs will be provided under a separate Work Order. The County intends for Phases II and III to proceed along a parallel track. Phase IV - Preparation of a CUP Application Phase II will conclude with a letter report that identifies the specific surface water storage area, drainage system, or combination thereof which the County will seek a withdrawal allocation from Phase IV will then provide for the preparation of a CUP application for allocation from that source, modeling services required to provide supporting documentation associated with the application, and response to a series of Requests for Additional Information that are anticipated to follow the initial application submittal. Services for Phase IV will be negotiated under a separate work order once the source is selected and the specific requirements for the permit are identified as a result of Phase II. Phase V - Surface Water Treatment Plant Upon completion of Phases I through IV, the County must make a determination on the need for a new WTP to treat surface water. Since the membrane technology required to treat surface water differs greatly from the County's current technology, the current WTP could not treat both UFA water and surface water. If it is determined that in fact a new WTP is required to treat the surface water and there is not sufficient land available at the existing County facilities to accommodate the WTP, the following steps will likely be required: ■ Site selection and land acquisition for new WTP; ■ Land acquisition for pipeline Rights-of-Way; ■ Permitting of new WTP, ■ Design of new WTP; and ■ Construction of new WTP. A-2 jb1M5 WO_Scope.Eoc Services for Phase V will be negotiated under a separate work order upon completion of Phases I through IV. The County may determine that it is necessary to begin siting and/or land acquisition for the new WTP concurrently with the permitting efforts outlined in Phase IV. SCOPE OF SERVICES CDM will perform the following task services for Phase II. TASK 1. 0 KICKOFF MEETING CDM will organize and participate in a kickoff meeting with County staff and SJRWMD. The intent of the meeting will be to outline the steps necessary to work with SJRWMD to identify the most favorable surface water supply source, calculate the available water in the selected storage area, outline the permitting process for a CUP withdrawal from the storage area, and establish a preliminary schedule for the permitting process. TASK 2.0 COLLABORATION WITH REGULATORY AGENCIES AND WATER CONTROL DISTRICTS There are a number of uncertainties associated with the various surface water sources within the County. Specifically, the quantity of water available from each storage area and the extent of the modeling required of the applicant for a surface water CUP from the Upper Basin Project are unknown. Therefore, CDM, County staff and SJRWMD will have to work closely together throughout the permitting process. CDM anticipates that identification of the specific surface water source (Phase II only) will require approximately 12 to 18 months of ongoing discussions with SJRWMD prior to beginning the CUP process (Phase IV). In addition, CDM will enlist the services of a subconsultant (Henry Dean and Associates, Inc.) to assist with this effort. Mr. Henry Dean has formerly served as Executive Director of both SJRWMD and the SFWMD and was an integral part of the alternative water supply process during Phase I. The activities to be performed during the 12 to 18-month period described above are detailed below. Subtask 2. 1 Data Collection The process of evaluating the sufficiency of surface water quantities in the various surface water storage areas will require a great deal of information. CDM will work directly with SJRWMD to gather the necessary information on the design parameters of each surface water storage area, water quality data, geographical survey information, etc. CDM will also work with the various local water control districts to gather similar data for the drainage canal systems that could potentially supply surface water to a new surface water treatment plant. This task will involve preparation of data request letters to be sent to SJRWMD and each of the pertinent water control districts Subtask 2.2 Meetings with Staff, Regulatory Agencies and Water Control Districts CDM anticipates that a series of meetings will be required over the 12 to 18-month period with both SJRWMD and the individual water control districts to aid in data collection, planning for the permitting process and to foster open lines of communication throughout the project. Under this subtask, CDM has budgeted for up to 6 meetings with SJRWMD. CDM will also coordinate and participate in up to 4 additional meetings with the various water control districts, if needed. A-3 jb1345 W0_Scope.Eoc TASK 3.0 DETERMINATION OFAVAILABLE QUANTITIES Overall reliability of surface water is a function of several variables including demand rates, diversion rates, and storage capacities. SJRWMD has developed an Upper Basin Model for use in determining time series flows. Currently, SJRWMD is still experiencing difficulties in calibrating the model for low flow periods. Since yield and reliability estimates are highly sensitive to low flow conditions, SJRWMD previously recommended that CDM utilize historic records of flows for developing reliability estimates. However, it is anticipated that over the 12 to 18 month process of data collection and collaboration with SJRWMD, the Upper Basin Model will be calibrated for the low flow condition and will be a useful too in determining the reliable yield of each storage area. CDM will work with SJRWMD to perform the reliable yield calculations based either on historical flows (as previously recommended) or the calibrated Upper Basin Model (if SJRWMD is able to work out the problems with the model) . TASK 4.0 LETTER REPORT CDM will prepare a brief letter report to County staff summarizing the evaluation of surface water storage areas and determination of available quantities and identify the preferred storage area with which to proceed. CDM will provide five copies of the letter report to the County. TASK 5.0 PRESENTATIONS TO BOCC Over the course of the 12 to 18 month process of identifying the surface water storage area, CDM will make 2 presentations to the BOCC during regularly scheduled BOCC meetings to provide updates on the progress. Updates will be scheduled at the discretion of County staff and will consist of a 15 to 30 minute PowerPoint presentation by CDM staff. CDM will provide a draft of the PowerPoint presentation to County staff for review and comment prior to the BOCC meeting and will incorporate any and all comments into the final presentation. OTHER SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES This authorization does not include: ■ Preparation of the CUP application; ■ Modeling services associated with the Upper Basin Project and/ or the water control district drainage canals; ■ Permit application fees; ■ Siting, Design or permitting of the proposed surface water treatment plant. COUNTY RESPONSIBILITIES The County will provide all reasonable data requested by CDM. The County will provide a timely review of all work products. A-4 jbla 5wo_scoa .doc ATTACHMENT B BUDGET PROJECT: Indian River County Phase II - Identification of Surface Water Source to be Utilized as an Alternative Water Supply PROJECT DESCRIPTION: As Outlined in the Scope of Services. REFERENCE: Agreement between Indian River County Board of County Commissioners and Camp Dresser & McKee Inc. Labor Category Hours Rate Cost Officer 122 $ 155 $ 18,190 Principal/ Associate 46 $ 140 $ 61440 Professional II 196 $ 100 $ 19,600 Staff Support Services 16 $ 65 $ 1,040 Admin Support 68 $ 65 $ 4,420 TOTAL HOURS 448 SALARY $ 50,410 OTHER DIRECT COSTS $ 31550 OUTSIDE PROFESSIONALS $ 81000 GRAND TOTAL $ 61,960 USE AN UPPER LIMIT (NOT TO EXCEED) $ 61,960 A-5 io1345wo_swpe m ATTACHMENT C SCHEDULE ENGINEERING SERVICES FOR SURFACE WATER TREATMENT PLANT CONSUMPTIVE USE PERMITTING SCHEDULE The following schedule is anticipated assuming authorization of the Work Order by the Board of County Commissioners on July 24, 2007. Kickoff Meeting Within 14 days of Notice to Proceed Data Request Letters Within 14 days of Kickoff Meeting Draft Letter Report Within 12 months of Notice to Proceed Final Letter Report Within 18 months of Notice to Proceed Update Presentations to BOCC As determined by County staff A-6 jbla wo_s�edoc