Loading...
HomeMy WebLinkAbout2007-011 INDIAN RIVER COUNTY PARKS MAINTENANCE COMPLEX WORK ORDER NO. 1 TO THE PROFESSIONAL CIVIL ENGINEERING SERVICES AGREEMENT BETWEEN CARTER ASSOCIATES, INC. AND INDIAN RIVER COUNTY, FLORIDA. This AGREEMENT, entered into this 9th day of January 2007, by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the COUNTY, and CARTER ASSOCIATES, INC . , Vero Beach, Florida, hereinafter referred to as the ENGINEER, SECTION I - PROJECT LIMITS AND DESCRIPTION Consultant services are required for the preparation of design plans and permit applications associated with the construction of Indian River County Parks Maintenance Complex . See attached "Exhibit A" for detailed Scope of Services. SECTION II - COUNTY OBLIGATIONS The COUNTY agrees to provide (in a timely manner) the following material, data, or services as required in connection with the work to be performed under this Agreement ; all of which information the ENGINEER may use and reasonably rely upon : A. Provide the ENGINEER with a copy of all previously conducted studies, geotechnical investigations, preliminary data or reports available, existing location surveys, topographic surveys, and related documents. B . Provide the ENGINEER with all available drawings, and other documents in the possession of the COUNTY pertinent to the project. C . The COUNTY shall be responsible for acquiring all right-of-ways, easements and other rights in land as necessary to complete the project. D. The COUNTY shall make provisions for the ENGINEER to enter upon public and private property as required for the ENGINEER to perform his services. E. The COUNTY will promptly execute all permit applications and provide application fees necessary to expedite the acquisition of any local, state or federal permits made necessary by the project . The Engineer agrees to perform Professional Engineering Services in connection with the project as required and set forth in the following: SECTION III — SCOPE OF SERVICES A. General 1 . The ENGINEER will endeavor not to duplicate any previous work done on the project. After issuance of written authorization to proceed, the ENGINEER shall consult with the COUNTY to clarify and define the COUNTY'S requirements for the project and review all available data. 2. The ENGINEER will attend conferences with the COUNTY and its representatives upon reasonable request. 3 . In order to accomplish the work described under this Agreement in the time frames and conditions set forth in this Agreement, the ENGINEER will observe the following requirements : a. The ENGINEER will complete his work on the project within the time allowed by maintaining an adequate staff of registered engineers, draftsmen, and other employees on the work at all times . b. The ENGINEER will design the project in such a manner as to be in conformance with all applicable federal, state and local laws. C. The ENGINEER will prepare all necessary sketches and completed application forms to accompany the COUNTY'S applications for required federal, state, or local permits. d. The ENGINEER will cooperate with the COUNTY in order that all phases of the work may be properly scheduled and coordinated. C. The ENGINEER will send a complete preliminary set of construction plans to any city, county, state or federal regulatory agency, including the St. John' s Water Management District (SJRWMD) and the Indian River Farms Water Control District (IRFWCD), from which a permit or other approval is required prior to final approval of the design by the Director of the Public Works Department, and will coordinate the project design with all applicable agencies. f. The ENGINEER will contact all known utility companies having installations in the immediate vicinity of the proposed work and consider relocation of utilities, if necessary. The ENGINEER will provide the COUNTY with necessary information relative to required utility Page 2 of 12 adjustments, relocations and installations and will show all existing utilities on the final design plans . Design modifications to existing COUNTY utility lines, if necessary, may be negotiated by a separate agreement with the County Utility Department, or the County Utilities Department may design modifications with Utility Department Staff or other consultants . g. The ENGINEER shall report the status of this project to the Director of the Public Works Department upon request and hold all drawings, calculations and related work open to the inspection of the Director or his authorized agent at any time, upon reasonable request. 4. The ENGINEER will furnish copies of the drawings, specifications and contract documents as required by the COUNTY for materials suppliers, federal, state and local agencies from whom approval of the project must be obtained. Upon bidding of the construction contract, the ENGINEER will furnish to the COUNTY one set of 24" x 36" originals of the drawings and copies of the specifications for the COUNTY to copy for prospective bidders. Additional copies beyond those identified will be provided at cost. All original documents, survey notes, field books, tracings, and the like including all items furnished to the ENGINEER by the COUNTY pursuant to this Agreement, are and shall remain the property of the COUNTY. 5 . The drawings prepared by the ENGINEER will be of sufficient detail to permit the actual location of the proposed improvements. Negotiation for all land rights shall be accomplished by the COUNTY, unless the COUNTY requests the ENGINEER to perform these services in a subsequent amendment to this Agreement. In this event, the ENGINEER shall be compensated for such additional services in accordance with Section VI of this Agreement. 6. The ENGINEER acknowledges that preparation of applicable permits for the COUNTY'S submittal through governmental regulatory agencies is included within the scope of basic compensation for this Agreement. Any additional work required by regulatory agencies pursuant to regulations established after the date of this Agreement shall be an additional service and the COUNTY shall compensate the ENGINEER in accordance with SECTION VI - Additional Page 3 of 12 Work, of this Agreement and in accordance with the fee schedule in this Agreement, as approved by the COUNTY prior to commencement of any work performed. 7. If following execution of this Agreement the COUNTY proposes to construct the improvements in a revised phased manner which requires the preparation of plans or the need to obtain or modify permits previously obtained, the ENGINEER will be compensated for this effort in accordance with the approved fee schedule in a subsequent Amendment to this Agreement. No such additional work shall be initiated unless approved by the Indian River County Board of County Commissioners . 8 . Compensation to the ENGINEER for basic services shall be in accordance with Section V — Compensation, of this Agreement, as mutually agreed upon by the ENGINEER and COUNTY. B . Design Plans Design plans shall be prepared to include the following sheets : 1. Cover Sheet 2. Site Plan (1 "=40 ' or larger scale) 3. Paving, Grading & Drainage Plan 4. Paving, Grading & Drainage Details 5. Sedimentation & Erosion Control Plan & Details 6. Landscape Plan 7, Utility Plan 8. Utility Details The plans will be prepared based upon English units. The plans will be submitted to the COUNTY for review at the 90% and 100% stages of design . Permit application submittals will be made subsequent to the 90% plan set submittal approval by the COUNTY. C. Tabulation of Quantities The 100% submittal shall include a tabulation of quantity calculations for all pay items. D. Permits The ENGINEER shall prepare stormwater permit applications for the St. Johns River Water Management District, I RFWCD, FDEP ( water and sewer), FDEP (NOI for Construction Stormwater Permit), IRC Stonnwater, IRC Tree Removal and Clearing Permit for submittal by the COUNTY. This will consist of all required evaluation, Page 4 of 12 design, coordination, and follow-up work necessary to support permit applications . The COUNTY will review the permit applications as necessary. The ENGINEER shall assemble and be responsible for the final submittal. The ENGINEER shall prepare permit sketches for submission by the COUNTY to Florida Department of Environmental Protection, IRFWCD and St. Johns River Water Management District, if necessary. The ENGINEER shall submit all permit sketches on 8 . 5 " x I I " sheets . Sketches shall be neatly scaled, signed and sealed, and reproducible. E. Utilities Utility coordination with the various Utility Companies and/or agencies shall be by the ENGINEER. F. Construction Phase Services We anticipate that the project will be bid . The bidding process will be the responsibility of the COUNTY. The ENGINEER will attend pre-bid and post-bid meetings to address contractor questions and requests for clarifications regarding construction of site work. The ENGINEER will attend pre-construction and progress meetings with contractor(s) and agencies as required. The ENGINEER will review and approve shop drawings/submittals from contractors . The ENGINEER will conduct routine site inspections to verify that the work is proceeding in accordance with the plans and specifications for the purpose of certification upon completion of the work. The ENGINEER will conduct a substantial completion inspection to verify the completion of the punch list items. The ENGINEER will provide final certifications of the site work to permitting agencies as required by the agencies . G. Certification The ENGINEER will provide certification to IRFWCD, St. Johns River Water Management District and all other required Federal, State, and local permitting agencies based on As-Built drawings provided by the Contractor' s licensed surveyor and information provided by the COUNTY. SECTION IV - TIME FOR COMPLETION The time for completion of the 90% design drawings, permit applications, and Engineer's Opinion of Probable Construction Cost for the project shall be ninety (90) calendar days from the date of execution of this AGREEMENT . Page 5 of 12 After review of 90% drawings and comment letter to ENGINEER, 100% design drawings shall be completed within thirty (30) calendar days thereafter. SECTION V — COMPENSATION The COUNTY agrees to pay and the ENGINEER agrees to accept for services rendered pursuant to this Agreement fees in accordance with the following: A. Professional Services Fee The basic compensation mutually agreed upon by the ENGINEER and the COUNTY follows: Environmental Investigation Site Report (Environmental Consulting Group) . . ..... . .. . . . . . . . . . . . . . . . . . . . . . . . . . . ... .... . . . . . . $2, 600. 00 Preliminary Design Engineering (CAI) . . . . . . . . . . . . .. . .. . . .. . .. . . . ...... . .. . . . . . . . . .... . .. . .. . .. .... . . . . . . . . . . . . . . . . . . . . . . . . . . . .... . . . .. . $61500. 00 Landscape Plans (CAI) . . . . . . . . . . . . ... ... . .. . . . .. . .. . . . . . . . . ........ .. . .... .. . . . . . . . . . .. . . .. . . . . . . . . . . . . . ... .. ... $1,200. 00 Electrical Plans (Garrison Engineering Services) .. . . ... .m . . . . . . . . . .. . . . . . . . . . . . . . . . . ....M . . . . . $1,987. 50 Site Planning Engineering (CAI) . . . . . . . . . . . . . . . . . . . ......... . . . . ..... . .. . . . . . . . ..... . .. . ... .. . . ... . .. . .. . ... . .. . . . . . . . . . ..... . . .. . $4,500. 00 Final Design & Permitting Engineering (CAI) .. . . . . . . . . . . . . . . . . . . .... ......... ... . ... . . . . . . . . ........ .. . . . ..... .......... ... . . . . . . . . . . .. ...... . $5,500. 00 Permitting (CAI)., .... . . . . . . . . . . . . . . . .. . . ... ......... .... ... . . . . . . . . .. . ..... ... . . ..... ...... ... . ... . .. . . . . . . . . . ...... . $6, 000. 00 Electrical Plans (Garrison Engineering Services) .... ... . ...... m.. .. . ... . ... ... . . . . . . . . . m ..... . $1, 987. 50 Construction Phase Services CarterAssociates . .. ..... .. . . . . .. . .... . . . . . . . . . . . ... . . . ....... . . . . . .. . . .... .......... ... ... .. . .. . . ... . . . . . . . . . . ...... $9, 000. 00 Garrison Engineering ... ... ... ..... . . . . . . . . . . .... .. ... .... . . . . . . . . . .. . .... .... . . . .. . . .. . . .. . . . .... . . . . . . . . . . .... . $1,250. 00 Final Certifications Survey & Engineering (CAI) ... . . . . . . . . . . . .. ...... .... . . . . . . . . . .. . . ... ... . . . . .. . . .. . .. . . . . ....... . . . . . . . ... . . $3, 500. 00 ALLOWANCES Reimbursable Expenses NotTo Exceed . . . .. .... . . . . .. ... . . . . .. .. .. . . . . . . . . . . . . ... . ... . . .. . . . . . . . . . . . . ... . . ..... .. .... .... ... .. . .... . . . . . . . .. . .. $2, 000. 00 SECTION VI - ADDITIONAL WORK In the event changes are requested by the COUNTY to the contract plans after said plans have been approved and accepted by the COUNTY and upon the issuance of a work order for said additional work by the Director of the Public Works Department, said additional work may commence in Page 6 of 12 accordance with the fee schedule included in the work order. SECTION VII - PARTIAL PAYMENTS The COUNTY shall make monthly partial payments to the ENGINEER based upon a percent complete of lump sum components and actual effort on hourly components as identified in this Agreement. Payment shall be made pursuant to the Florida Prompt Payment Act, Florida Statute 218 .70 et seq. SECTION VIII - EXTRA WORK In the event extra work is necessary by the ENGINEER due to a change in scope of the project, such work shall be the subject of a supplemental Work Order approved by the Board of County Commissioners. The work shall be completed in accordance with the following rate schedule: Engineer I (Principal) ................................................ $140. 0/hr. Engineer H (Registered) ............................................. $125. 00/hr. Engineer H (Registered) ............................................ $110. 00/hr. Engineer III - EIT.......................................................... $85, 001hr Engineering Technician (Senior) ................................ $85. 001hr. Surveyor I (Principal) ............................................... $140. 001hr. Surveyor I (Registered) ................................................ $135. 001hr Surveyor H (Registered) ............................................. $125. 001hr. Survey Crew (4 Men)................................................... $143. 00/hr. Survey Crew (3 Men)................................................... $130. 00/hr. Survey Crew (2 Men)................................................... $120. 00/hr. GPS RTK Survey Crew (3 Men) ................................. $150. 001hr. GPS RTK Survey Crew (2 Men) ................................. $135. 00/hr. CADDTechnician I ............................................................ $ 75. 00 CADD Technician 77........................................................... $65. 00 Secretary/Word Processor................................................... $40. 00 Inspector............................................................................... $57. 00 Materials ..................................................................."I........... Cost Reimbursable Expenses: Postage, Long Distance Calls, Fed Ex, etc. ..... Cost Blueprints...................................................................... $0.251S.F. Mylar ............................................................................. $1. 75/S. F. Photocopy (8. 5 " x II ") ..................................................... $0. 15/ea Photocopy (8. 5 " x 14 ') ..................................................... $0.25/ea Photocopy (11 " x 17') ...................................................... $0.35/ea SECTION IX - RIGHT OF DECISIONS All services shall be performed by the ENGINEER to the satisfaction of the Director of the Public Works Department who shall decide all questions, difficulties, and disputes of whatever nature Page 7 of 12 which may arise under or by reason of this Agreement and according to the prosecution and fulfillment of the service hereunder, and the character, quality, amount and value thereof, and the Director's decision upon all claims questions and disputes shall be final, conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. The Director of the Public Works Department shall review adjustments of compensation and contract time because of any major changes in the work that might become necessary or be deemed desirable as the work progresses. In the event that the ENGINEER does not concur in the judgment of the Director of the Public Works Department as to any decisions made by him he shall present his written objections to the County Administrator; and the Public Works Director and the ENGINEER shall abide by the decision of the County Administrator of Indian River County, unless the decision is clearly arbitrary or unreasonable. SECTION X - OWNERSHIP AND REUSE OF DOCUMENTS A. Ownership All reports, tracings, plans, specifications, field books, survey information, maps, contract documents, and other data developed by the ENGINEER for the purpose of this Agreement shall become the property of the COUNTY and shall be made available by the ENGINEER at any time upon request of the COUNTY. When all work contemplated under this Agreement is complete, all of the above data shall be delivered to the Director of the Public Works Department. B . Reuse of Documents All documents, including but not limited to drawings and specifications, prepared by the ENGINEER pursuant to this Agreement are related exclusively to the services described herein. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of this project or on any other project. Any such utilization or adaptation will entitle the ENGINEER to further compensation at rates to be agreed upon by the COUNTY and the ENGINEER. The ENGINEER shall not be held liable for any reuse of the Documents and shall not be held liable for any modifications made to the documents by others. Page 8 of 12 SECTION XI - NOTICES Any notices, reports or other written communications from the ENGINEER to the COUNTY shall be considered delivered when posted by certified mail or delivered in person to the Director of the Public Works Department. Any notices, reports or other communications from the COUNTY to the ENGINEER shall be considered delivered when posted by certified mail to the ENGINEER at the last address left on file with the COUNTY or delivered in person to said ENGINEER or his authorized representative. In person deliveries shall be evident by signed receipts . SECTION XII - TERMINATION The obligation to provide further services under this Agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. The County may, for public convenience, terminate this contract at any time provided 90 days written notice is given to the ENGINEER. In the event of any terminations, the ENGINEER will be paid for all services rendered to the date of termination, all expenses subject to reimbursement hereunder, and other reasonable expenses incurred by the ENGINEER as a result of such termination. SECTION XIII - AUDIT RIGHTS The COUNTY reserves the right to audit the records of the ENGINEER related to this Agreement at any time during the prosecution of the work included herein and for a period of one year after final payment is made. SECTION XIV - SUBLETTING The ENGINEER shall not sublet, assign, or transfer any work under this Agreement without the written consent of the COUNTY . When applicable and upon receipt of such consent in writing, the ENGINEER shall cause the names of the engineering and surveying firms responsible for the major portions of each separate specialty of the work to be inserted on the reports or other data. SECTION XV - WARRANTY The ENGINEER warrants that he has not employed or retained any company or person other than bona fide employee working solely for the ENGINEER or sub-consultant to solicit or secure this contract and that he has not paid or agreed to pay any company or person other than a bona fide Page 9 of 12 employee working solely for the ENGINEER any fee, commission, percentage fee, gifts or any other considerations, contingent upon or resulting from the award or making of this contract. For breach violation of this warranty, the COUNTY shall have the right to annul this contract without liability. SECTION XVI - DURATION OF AGREEMENT This Agreement shall remain in full force and effect for a period of four years after the date of execution hereof or until completion of all project phases as specified by the Public Works Director, whichever occurs first, or unless otherwise terminated by mutual consent of the parties hereto or pursuant to Section XII of this AGREEMENT. SECTION XVII - INSURANCE AND INDEMNIFICATION During the performance of the work covered by this AGREEMENT, the ENGINEER shall provide the COUNTY with evidence that the ENGINEER has obtained and maintains the insurance listed below: A. ENGINEER shall procure and maintain for the duration of the AGREEMENT, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the ENGINEER, his agents, representatives, employees, and in accordance with subclause H, subconsultants. The cost of such insurance shall be included in the ENGINEER'S fee. B . Minimum Scope of Insurance 1 . Worker's Compensation as required by the State of Florida. 2 . General Liability $ 1 ,000,000 combined single limit per accident for bodily injury and property damage. COUNTY shall be an additional insured. 3 . Auto Liability 51 ,000,000 combined single limit per accident for bodily injury and property damage for owned and non-owned vehicles. 4. Professional Liability Insurance providing coverage for negligent acts, errors, or omissions committed by ENGINEER with a limit of $500 ,000 per claim/ annual aggregate. C. ENGINEER'S applicable insurance coverage shall be primary. D . All above insurance policies shall be placed with insurers with a Best's rating of no less than A VII. The insurer chosen shall also be licensed to do business in Florida. E. The insurance policies procured, other than professional liability, shall be occurrence Page 10 of 12 forms, not claims made policies. Professional liability shall be on a claims made basis. F. The insurance companies chosen shall provide certificates of insurance prior to signing of contracts to the Indian River County Risk Management Department. G. The insurance companies selected shall send written verification to the Indian River County Risk Management Department that they will provide 30 days written notice to the Indian River County Department of Risk Management of its intent to cancel or terminate said policies of insurance. H. ENGINEER shall either include each subconsultant as insured under its policies or shall furnish separate certificates and endorsements for each subconsultant. All coverages for subconsultants shall be subject to all of the requirements stated herein. 1 . Notwithstanding the provisions of s . 725 .06, if a design professional provides professional services to or for a public agency, the agency may require in a professional services contract with the design professional that the design professional indemnify and hold harmless the agency, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable allomeys ' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract. Page 11 of 12 SECTION XVIII - ENTIRETY OF AGREEMENT This writing embodies the entire AGREEMENT and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by both parties hereto. This AGREEMENT, regardless of where executed, shall be governed by and construed according to the laws of the State of Florida. IN WITNESS WHEREOF the parties hereto have executed these presents this 9th day of January , 2007. CARTER ASSOCIATES, INC. INDIAN RIVER COUNTY, FLORIDA 1708 21s` Str t Vero ch, 3472 B By: Gv� Marvin . Carter, PSM, President Gary C . W66eler, Chairman Board of County Commissioners WITNESSED BY : Approved by BCC 01 - 09 - 2007 i n a �^ ni Attest: Jeffrey K. Barton, Clerk of Circuit, Cort '. J Vounty�Attonmey By Deputy Clerk C� Approved as to Form and Legal Sufficiency J seph A. Baird, ounty Administrator Page 12 of 12 Exhibit A CARTER ASSOCIATES, INC . CONSULTING ENGINEERS AND LAND SURVEYORS 1708 31st STREET NARN' IN r. ( ,,kRFER. PS. NI- VERO REACH. FLORIDA 32960-3472 DEIN E H ElrIJP, PR. it 772-5624191 772-502-7180 ( FAX) JOHN 11. IIIA NI. f I.. PRNNA S. CE'CCURFtil9, CSM. DA\'I l) E. I (TI�I'HJE. PS. M- G. SEAN M( .cnueE. PF, GIl( )RGE SIMONS. PF November 13 , 2006 S I LN 1=. SNOBERGER, PE_ PATRICK S WAITHM RE. Mr. Christopher J. Kafer, P-E. , County Engineer Engineering Division Public Works Department Indian River County 1840 25 `° Street Vero Beach, FL 32960 Re : IRC Parks Maintenance Complex (CAI Project No. 05-60E) Professional Civil Engineering Services Agreement Dear Chris: We are pleased to present this proposed scope of services and fees to provide professional services relative to environmental investigation, civil engineering, site planning, landscaping, site lighting, permitting, and construction services for the new Parks Maintenance Complex to be located on a 5t acre portion of Hobart Park on 77" Street, Indian River County, Florida. The following describes our proposed scope of services: Environmental Investigation - CAI will provide the services of an approved environmental sub-consultant who will conduct an environmental investigation . He will flag the limits of existing wetlands, and will identify the presence of protected species (gopher tortoises). CAI will provide a report of the findings, to include a map of any issues discovered on the site. Preliminary Design - CAI will prepare preliminary infrastructure design drawings based on the conceptual layout provided by the COUNTY . The preliminary infrastructure design drawings will include plan views of paving, grading, drainage, landscaping, water, and sewer improvements. The plans will be prepared in accordance with Indian River County Land Development Regulations. CAI will coordinate geotechnical investigations to be conducted by others and paid for separately by the COUNTY. CAI will provide the services of an electrical engineering sub-consultant to design the site lighting. CAI will meet with COUNTY staff to review and discuss the preliminary design drawings and the results from the environmental and geotechnical investigations. Site Planning - CAI will prepare and submit a pre-application meeting application and shall attend the pre- application meeting with Indian River County Community Development Department staff. CAI will address the pre-application meeting comments and shall prepare and submit a site plan application for review and approval by the Indian River County Technical Review Committee . CAI will attend the TRC meeting and will address comments from the TRC. In addition , CAI will prepare and submit a traffic impact statement, land clearing and tree removal permit applications, NPDES permit data, and a concurrency determination request to Indian River County . Final Design & Permitting - CAI will make revisions to preliminary design drawings as required based on review comments and the COUNTY ' S input. CAI will prepare final construction drawings, details and specifications for proposed infrastructure improvements including paving, grading, striping, pedestrian A k •nvig Ilonda N TSWT05-60EvProposal I 1 - 13 -06.doc CA1911( c 1911 walkways, drainage conveyance systems, stormwater management facilities , site lighting, landscaping, water service, and wastewater service. CAI will act as the "Agent" in obtaining formal site plan approval and permits required for construction . CAI will coordinate the installation of electric , telephone, and tiberoptic data services with the utility service owners . CAI will prepare applications, calculations and required exhibits toward obtaining the following permits: I . St. Johns River Water Management District (SJRWMD) - Environmental Resource Permit 2 . Florida Department of Environmental Protection (FDEP) - Water (if required) 3 . Florida Department of Environmental Protection (FDEP) - Sewer (if required) 4 . Florida Department of Environmental Protection (FDEP) - NOI for Const. Stormwater Permit. 5 . Indian River County (IRC) - Stormwater 6 . Indian River County Utilities (IRCDUS) - Water and Sewer CAI will generally confer with permitting agencies staff and maintain informal contact with staff to expedite receipt of permits. Construction Phase Services - We anticipate that the project will be bid. The bidding process will be the responsibility of the COUNTY. CAI will attend pre-bid and post-bid meetings to address contractor questions and requests for clarifications regarding construction of site work. CAI will attend pre-construction and progress meetings with contractor(s) and agencies as required. CAI will review and approve shop drawings/submittals from contractors. CAI will conduct routine site inspections to verify that the work is proceeding in accordance with the plans and specifications for the purpose of certification upon completion of the work. CAI will conduct a substantial completion inspection and prepare a punch list of items to be completed or corrected . CAI will conduct a final inspection to verify the completion of the punch list items. CAT will provide final certifications of the site work to permitting agencies as required by the agencies . Final Certifications - Final certifications will require an "as-built" survey meeting the requirements of the permitting agencies . The "as-built" survey is not an independent survey drawing of "as-built" conditions but is the collection of "as-built" data in the field which is in turn superimposed on the engineering drawings. The "as-built , survey is limited to the minimum amount of information necessary to provide final certifications to permitting agencies listed under Task 5 . Assumptions : CAI represents to the COUNTY that in developing this scope of services, assumptions have been made, and that deviation from assumptions identified within this proposal may require additional expenditures on behalf of the COUNTY to CAI . Assumptions, not already mentioned herein, are as follows : 1 . Subsurface soils or geotechnical investigations will be required . These investigations will be performed by others and are not included as part of this scope of services. Coordination with the firm providing geotechnical services is included. 2 . For purposes of this proposal, it is assumed that the site is suitable for a "stand alone" permutable stormwater management system that can be constructed on-site . 3 . Architectural , electrical (excluding site lighting) and structural designs are not included and shall be the responsibility of others. 4 . All permitting, application , impact and testing fees are not included and will be paid by the COUNTY separately. Page 2 of G n Ing I lond, I Smit 1911 5 . Infrastructure improvements shall be a single design for one phase of construction . 6 . All items are in reference to "on -site" improvements only. Should development thresholds trip requirements for any "off-site" improvements beyond potable water and sanitary sewer service connections at the property boundary, such services are not included in this Scope. 7 . The fee/time allocated for construction administration services is based on our past experience with projects of similar size and complexity, and it is subject to change based on the contractor' s performance and the project ' s actual progress . 8 . Construction services such as preparation of contract bid documents, bidding, negotiations with contractors, construction staking, construction surveying, etc . , are excluded from this Scope of Services. Coordination with and assisting the COUNTY staff in assembling the bid documents and reviewing the bids received is included, as is cooperating with the Contractor ' s surveyor to locate references for horizontal and vertical control on the site . 9. We assume no work will be in wetlands or jurisdictional lands, and that no endangered species are on site. No dredge and fill permitting is included_ No preparation of a wetland mitigation plans is included. No endangered species permitting is included. No responses to agency requests for additional information relative to wetlands, wetland mitigation, or endangered species are included. 10 . To the fiillest extent permitted by law, the COUNTY shall indemnify and hold harmless CAI, its employees and agents from and against all claims, losses, damages, and costs (including but not limited to court or other dispute resolution costs, and the time of CAI expended in defense of such claims) caused by, arising out of or relating to the presence, discharge, dispersal, release or escape of any environmental hazard at, on, under or from the project site. 11 . Preparation of easement descriptions and easement sketches are not included. Coordination with electric, phone, and fiberoptic utility owners for installation of their services to this site is included . 12 . Irrigation design is not included. Minimum landscaping design shall be provided to meet the property buffer requirements of the Land Development Regulations. Compensation: CAI will generally bill the COUNTY monthly on approximately the 10 " day of each month for the previous month ' s charges. All tasks will be billed on a percentage complete/lump sum basis, plus direct expenses (as specified in the Agreement), as follows : Environmental Investigation - Site Report (Environmental Consulting Group) . . . . . . . . . . . $2, 600. 00 Preliminary Design Engineering (CAI) . . . .. . . . . . . . . . . . . . . . . .. . . .. . . . .. . . .. . . . . . .. . . .. . . . . . . . . . ..... ... . . ... . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . $6, 500. 00 LandscapePlans (CAI). .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . $1,200. 00 Electrical Plans (Garrison Engineering Services) . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1, 987. 50 Site Planning Engineering (CAI) . . . . . . . . . . . . . . . . . . . .. .. . . . . .. . . . . . . . $4, 500. 00 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . . . . . . . . Final Design & Permitting Engineering (CAI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . .. .. . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . $5, 500. 00 Pike 3 of 4 A ■■ Mniiig l4oud : . � I Sine ) - loll Permitting (CAI). .. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . ... .. . . . .. . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $6, 000. 00 Electrical Plans (Garrison Engineering Services) . .. . . . . . $1, 987. 50 Construction Phase Services Carter Associates . . . . .. .. . . ... .. .. . . . .. . . .. . . , , , , , , , , , , , , , , $9, 000. 00 ... . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Garrison Engineering . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . .. .. . .. . . $1, 250. 00 Final Cergflcations Survey & Engineering (CAI) .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ... .. .. .. . . . . . . . . . . . . . .. $3,500. 00 The total billing will not exceed $44,025.00 plus expenses, unless authorized by a separate written work order. Should you have any questions regarding our proposed scope of services, please feel free to call on me. Very truly yours, CARTER ASSOCIATES , INC . �AAkkz G. Sean McGuire, P. E . Project Engineer Copy: Patrick S . Walther, P . E_ Page 4 of 4 glloritld C'm S11 C' F ) II