HomeMy WebLinkAbout2006-052 WORK ORDER NUMBER 3
This Work Order Number 3 is entered into as of this day of
2005 pursuant to that certain Continuing Contract Agreement for Professional Services
entered into as of March 16 , 2004 ("Agreement') , by and between Indian River County, a
political subdivision of the State of Florida ("COUNTY') and Brown and Caldwell
("CONSULTANT" ) .
The COUNTY has selected the Consultant to perform the professional services set
forth on Attachment 1 , attached to this Work Order and made part hereof by this reference .
The professional services will be performed by the Consultant for the fee schedule set
forth in Attachment 2 , attached to this Work Order and made a part hereof by this
reference . The Consultant will perform the professional services within the timeframe
more particularly set forth in Attachment 3 , attached to this Work Order and made a part
hereof by this reference all in accordance with the terms and provisions set forth in the
Agreement. Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any Work
Order shall conflict with the terms of the Agreement and the terms of the Agreement shall
be deemed to be incorporated in each individual Work Order as if fully set forth herein .
IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of
the date first written above .
BOARD OF COUNTY COMMISSIONERS
BROWN AND CALDWELL OF INDIAN RIVER COUNTY
BY Yli.14B
Harold E . Schmid Jr. , P . E .
/ ; rtiiur Nau :, r 5r , Ctic.i n
Title : Vice President BCC Approved ., I, F, laru'a.ry 14 , 2006
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Attest: J K�Barto6QCle�k-6POourt
BY 9r .Nt
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Deputy Cr6rkf r
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Approved :
J eph A. Baird , County Administrator
r d as to for legal suf iency:
)/eian E . Fell , As istant County Attorne
Y
ATTACHMENT
SCOPE OF SERVICES
RECLAIMED WATER SYSTEM IMPLEMENTATION PLAN
DEPARTMENT OF UTILITY SERVICES
INDIAN RIVER COUNTY, FLORIDA
This Scope of Services describes work to be performed by Brown and Caldwell (BC) for
the Indian River County Department of Utility Services related to development of a
countywide Reclaimed Water System Implementation Plan .
BACKGROUND
Indian River County currently operates four regional wastewater treatment facilities
(WWTFs) located throughout the County' s designated utility service area. The plants are
designated as the North, Central, South and West Regional WWTFs . Treated effluent
from the four plants is conveyed through a looped transmission system to a number of
effluent sites, primarily golf courses, located throughout the County. The West Regional
and South Regional WWTFs also have permitted surface water discharges to constructed
wetlands that ultimately discharge to the Indian River.
Because of a continued high rate of growth in Indian River County, WWTF capacity is
being increased to keep pace with anticipated increases in wastewater flows . An
expansion of the Central Regional WWTF is nearing completion and expansions of the
North and West Regional WWTFs will soon be underway. As treatment capacity
increases, however, the existing disposal sites will no longer be able to accommodate the
quantity of treated effluent required. This will eventually limit the amount of additional
treatment capacity that can be constructed unless alternative means of effluent disposal
are developed .
To date, Indian River County has not made reclaimed water available to individual
residences, businesses, parks and greenspace areas for irrigation purposes . However,
developers who are now planning future residential and commercial developments are
requesting reclaimed water service from the County. This offers Indian River County the
opportunity to dispose of additional wastewater effluent while reducing peak water
supply demand . Accordingly, the County is interested in exploring the feasibility of
developing reclaimed water transmission and distribution system that would make public
access quality reclaimed water available to individual residents and businesses either via
a low pressure main, a pressurized main or a combination of both .
Presently, each of the County' s effluent disposal sites is identified individually in one or
more of the WWTF operating permits. If the County wants to add another site or user to
the system, a permit modification is required. To facilitate the process of developing a
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countywide reclaimed water transmission and distribution system , it would be preferable
to have the entire County Urban Service Area designated as Reuse Service Area by
FDEP . This would allow the County to provide reclaimed water service to individual
residents in identified developments and other land uses without having to go through a
permit modification process each time. To have the entire limits of the County
designated as Reuse Service Area, however, it is necessary to prepare a Reclaimed Water
Master Plan, identifying how the area in question will be provided with public access
reclaimed water service and who the major reclaimed water users in the area are expected
to be.
PROJECT OBJECTIVE
The overall objectives of this project are to perform the reclaimed water system master
planning necessary for FDEP to designate one or more Reuse Service Areas in Indian
River County and to establish an implementation strategy for providing reclaimed water
service to individual homes and businesses in the County' s Urban Service Area. More
specifically, project objectives include the following :
• Develop a wastewater reuse strategy that is responsive to the County' s overall
water resources needs, while addressing short-term requirements for effluent
disposal capacity.
• Identify the current and projected future availability and demand for reclaimed
water, as well as the location of potential customers in relation to production
facilities .
• Identify feasible reuse alternatives, considering current and potential future markets
for reclaimed water.
• Develop a County-wide Reuse Service Areas in Indian River County so that a
Permit for Reclaimed Water can be obtained for the entire area, from any of the
County's four WWTFs.
• Develop conceptual layouts and planning level cost estimates for low pressure,
pressurized and hybrid reclaimed water delivery systems in each proposed Reuse
Service Area
• Identify a preferred approach for funding capital improvements required for
reclaimed water system implementation.
• Develop mechanisms for coordinating the technical and economic requirements of
the reclaimed water system with the County' s ordinances and Comprehensive Plan .
The following describes the work to be performed by BC in preparing the Indian River
County Reclaimed Water System Implementation Plan.
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SCOPE OF SERVICES
BC ' s proposed Scope of Services consists of eight primary work elements or tasks . A
brief description of the work to be performed in each task is presented in the following
paragraphs.
Task 1 — Project Management
Project management includes contract administration and project review meetings with
Indian River County staff.
Subtask 1 . 1 — Contract Administration . Prepare a Project Management Plan and
negotiate subconsultant agreements. Monitor the progress of work by all members of the
BC Team on a regular basis to assure compliance with the established schedule and
budget. Review and process subconsultant invoices and documentation of services
completed. Prepare monthly status reports that summarize the work completed to
accompany BC invoices to Indian River County for periodic payment.
Subtask 1 .2 — Project Review Meetings. Prepare for and attend periodic project status
meetings with Indian River County staff to review the progress of work on the project.
The first meeting will be a project kick-off meeting and will be held prior to the initiation
of work to review and reach a consensus on project scope and direction. Subsequent
meetings will be held at approximately monthly intervals thereafter. The meetings will
be attended by the BC project manager, as well as other members of the BC Team as may
be appropriate for the issues to be discussed.
A total of six project review meetings have been assumed for budgeting purposes. All
project review meetings will be conducted at the Indian River County Administration
Building unless otherwise directed by Indian River County staff. BC will prepare
meeting summaries following each meeting and distribute them to all attendees .
Task 2 — Data and Information Review
The purpose of this task is to compile and review all available data and information with
relevance to the development of a low pressure and/or pressurized reclaimed water
transmission and distribution system in Indian River County. The work will involve a
comprehensive review of existing documents and records and discussions with County
staff and other project stakeholders, as applicable. It is anticipated that most of the
available data will be in Geographical Information System (GIS) coverages from Indian
River County or other sources . Accordingly, all graphic representations and model input
data sets will be formulated in a format that is compatible with Indian River County' s
GIS database.
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Subtask 2. 1 — Existing Effluent Transmission and Disposal System. Review reports,
maps, hydraulic models, design documents, permits and permit applications, operating
data and other available information related to the location, type and capacity of pumping
facilities, pipelines and disposal sites comprising the County ' s existing effluent
transmission and disposal system . Meet with County staff and golf course managers to
document the wet weather storage capacity available at each disposal site, the quantity of
irrigation water used, and the terms of the agreements between the County and the golf
courses for delivery of treated effluent. Review operating data available from Indian
River County regarding the quantity of treated effluent disposed of at each disposal site
over the past five years .
Subtask 2 . 2 — Land Use Projections and Planned Future Developments . Compile
and review future land use and zoning information available from the Indian River
County Planning Department to identify those areas where either a low pressure or
pressurized reclaimed water transmission and distribution system would most likely be
successful initially. Identify the location of residential and commercial developments
already in the planning process that could be potential initial customers for a low
pressure, pressurized and/or hybrid reclaimed water transmission and distribution system .
Subtask 2 .3 — Population and Wastewater Flow Projections. Review and confirm the
population and wastewater flow projections contained in the most recent update of the
County ' s Wastewater Treatment and Effluent Disposal Master Plan. If necessary, revise
those projections to reflect current planning data available from the County.
Subtask 2 .4 — Existing Institutional and Regulatory Environment. Review the
provisions of the County' s existing Comprehensive Plan, ordinances , and land
development regulations (LDRs) to define policies and procedures that affect the
County' s ability to distribute reclaimed water throughout its Urban Service Area. A
review of the permitting requirements will be conducted, particularly as it relates to
obtaining a General Permit for expanding the reclaimed water system, and how this type
of permit can be coordinated with the County' s Comprehensive Plan. Finally, identify
regulatory mandates that must be appropriately addressed in the planning phase to gain
project approval and eligibility for financial assistance.
Subtask 2.5 — Utility Finances and Rates. Review the financial position of the
County' s water and wastewater utility system and its current rate structure. Meet with
County staff and the County' s financial advisor, if so directed, to identify potential
options available for funding of reclaimed water system improvements .
Task 3 — Reclaimed Water Needs Assessment
Using data compiled in Task 2, make an assessment of the reclaimed water needs of
Indian River County to satisfy future customer demand for water and wastewater service
in the Urban Service Area. The needs assessment will be made by comparing existing
consumptive use permits and existing effluent disposal capacity with future projections of
water supply demand and wastewater flow rates . Shortfalls in projected water supply
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and effluent disposal capacity can be made up with reclaimed water utilization, increases
in consumptive use permits, and/or development of additional effluent disposal sites . The
reclaimed water needs assessment will also consider seasonal variations in supply and
demand and will take into account wet and dry weather flow conditions .
Reclaimed water utilization rates necessary to satisfy the County' s projected shortfall in
long-range water supply and effluent disposal capacity will be prepared, assuming
various scenarios for increases in consumptive use permits and the development of
additional effluent disposal sites . These scenarios will be associated with high, moderate
and low utilization rates for reclaimed water in the County' s Urban Service Area.
Knowing approximately how much reclaimed water may need to be produced and
delivered in the future will assist in the identification and evaluation of alternative
reclaimed water system implementation strategies in Task 4 .
Task 4 — Reclaimed Water System Implementation Strategies
The objective of this task is to identify and evaluate alternative approaches to
implementation of either a low pressure, a pressured or combination reclaimed water
system with respect to their applicability for meeting the goals and objectives of Indian
River County. Following this initial evaluation, a workshop will be conducted with
County staff to reach consensus on a preferred approach for more detailed planning in
Tasks 5 and 6 .
Subtask 4. 1 — Case Studies of Similar Systems. Develop case studies of up to three
other Florida utilities that have developed successful reclaimed water systems similar to
that being proposed in Indian River County. Examples of potential case studies include
Hillsborough County, the City of Altamonte Springs, and the City of St. Petersburg.
Each case study will identify how the reclaimed water distribution system was
implemented, including public involvement, revisions to ordinances and development
regulations, construction of improvements, methods of financing, and system operation.
If possible, the case studies will reflect different approaches to implementation of
reclaimed water systems and any regulatory or institutional challenges that were
overcome .
Subtask 4.2 - Alternative Approaches to Satisfying System Needs . Future water
demand and wastewater flow projections will be compared to the projected water supply
and wastewater treatment capacity available in each of the service areas in 5 -year
increments through 2025 . This evaluation will be used to determine the most limited
resource which is now or will act in the future as the economic driver for reclaimed water
system expansion . The economic driver may shift over time based on the success of the
wastewater reuse program. Determination of the economic. driver will define why the
reclaimed water system needs to be expanded and will help to identify who the expanded
system will most directly benefit (e. g. water vs . wastewater customers) . This is turn will
assist in determining how project costs can be most fairly distributed among System
users . The strength of the economic driver will also influence to what extent the use of
reclaimed water should be made voluntary or mandatory both now and in the future .
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The following provides a brief explanation of how the economic driver for reuse system
expansion will influence the implementation strategy and regulatory structure presented
in the Reuse Master Plan :
(1 ) Water Supply as driver — if water supply is the limited resource that is driving the
need for reuse expansion, land uses that use large quantities of irrigation water
(farming, low density golf course communities, large industrial water users, etc)
may be required to use reclaimed water to meet their consumptive use demands
and thus will be required to install reuse infrastructure to connect to a backbone
system developed by the County and financed through the water/wastewater/reuse
rate structure. Pressures on water supply from urban and rural users will be
identified to determine the balance between demands on the limited water supply,
benefits provided by the various densities of development by using reuse for
irrigation ; and costs of providing the infrastructure to realize those benefits .
(2) Wastewater Treatment Capacity as driver — if wastewater treatment capacity is the
limited resource that is driving the need for reuse system expansion, higher
density developments that generate a greater demand for wastewater treatment
capacity but a relatively low demand for reuse water due to limited green spaces
may need to subsidize large reuse water users or the purchase of additional
effluent disposal sites through their wastewater rates and/or provide reuse
infrastructure on-site to help generate some of the additional wastewater treatment
capacity necessary to serve their developments .
Regardless of the economic driver, the goal of the Reclaimed Water System
Implementation Plan will be an equitable reuse program that mitigates future water and
wastewater system supply shortages and the growth and/or use restrictions that could
result from those shortages.
Subtask 4.3 — Alternative Approaches to Satisfying Institutional and Regulatory
Requirements. The case studies in Subtask 4 . 1 will include an evaluation of the changes
made to the Comprehensive Plans, LDRs and Reuse Ordinances in the Case Study
jurisdictions to implement the proposed expansion of the reuse system . The degree to
which new development approvals will be conditioned on the installation of reuse
infrastructure in Indian River County will be addressed in this task.
An evaluation will be made to determine if the Comprehensive Plan should be amended
to include a Reuse Element or if the Water and Wastewater Sub-elements will need to be
amended to reflect the necessity of expanded reuse to provide necessary reductions in
consumptive water use and/or increases in wastewater disposal capacity to meet growth
projections. The Future Land Use element may need to be amended to include the Reuse
Service Areas as a land use overlay, and objectives and policies may need to be added to
determine which land use categories will require reuse infrastructure to be provided as a
condition of development approval . The Capital Improvements Element will eventually
need to be amended to reflect the first 5 -year increment in the Reuse System Capital
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Improvements Program and how that program will be financed (rates, impact fees, utility
revenue reserves, etc . ).
The County' s LDRs may need to be amended to reflect the zoning categories which may
require the installation of reuse infrastructure as a condition of development approval .
Once again, the economic driver and timing associated with the need for reuse expansion
will help direct and define the changes that are necessary in the County ' s LDRs. The
County' s reuse ordinance will also need to be revised to reflect the proposed Reuse
Service Areas and the proposed reuse rate structure which may also influence the
ordinances establishing the water and wastewater rate structures .
Subtask 4.4 — Financing Strategies and Rate Structure Alternatives. Meet with
County staff, and the County' s financial advisor, if directed, to identify potential options
for funding of reclaimed water system improvements. Strategies to be considered
include, but are not necessarily limited to, the following :
• Bonding/debt — Because it is most feasible to serve new customers with water
reuse rather than retrofit the existing developed areas, a debt strategy which is
based on the principle that the infrastructure will serve future customers and so
the payments should be made by future customers has merit. The utility' s debt
capacity must be determined to ensure that a debtibonding strategy will not
hamper the utility' s ability to continue to conduct their business and effectively
serve their customer base. Types of debt instruments and their feasibility for use
will be analyzed in this task.
• Pay-As-You-Go A cash strategy utilizes cash reserved and cash flow generated
by existing utility customers. It can be theorized that the existing customers have
received the benefit of using the limited supply of potable water and wastewater
treatment capacity and the cost of using that limited resource will be used to
expand the capacity of the system to continue to serve others entering the system .
Once new customers are being served, they too will begin to pay into the cash
reserves to be used to further expand the system. This type of strategy will likely
result in the slower implementation of a master reuse system, however, the needs
analysis will determine if this is acceptable.
• Cash and Debt Combination — A financing strategy that combines debt and cash
could be a feasible approach to implementing the master reuse system expansion
plan. This type of strategy will be investigated as one of the possible financing
alternatives .
Each of the financing strategies identified will be evaluated with respect to applicability
for reclaimed water infrastructure projects in Indian River County. The advantages and
disadvantages of each strategy will be presented in the Technical Memorandum in
Subtask 4 . 5 and discussed at the workshop meeting in Subtask 4. 6.
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6
The limited resource, or economic driver, identified in Task 3 , be it primarily effluent
disposal (wastewater treatment capacity) or water supply, will influence the distribution of
costs in the eventual reclaimed rate structure. The analysis in this section will compare the
rate structures in the Case Study jurisdictions and how the costs were distributed between
water, wastewater and reclaimed water customers. Alternatives for designing a reclaimed
water rate structure in Indian River County' s will also be presented and discussed.
Subtask 4.5 — Technical Memorandum. Prepare an interim deliverable in Technical
Memorandum format that summarizes the results of the work performed in Tasks 2
through 4 for review by Indian River County staff. The Technical Memorandum will
provide the reference material for the discussions to be conducted at the workshop
meeting in Subtask 4 . 6 .
Subtask 4.6 — Workshop Meeting on Implementation Strategy. BC will prepare for
and lead a workshop style meeting with County staff. BC Team members will present
the results of work preformed in Tasks 2 and 3 , as well as the findings of the case studies
and the preliminary evaluations in Subtasks 4 . 1 through 4.4. The purpose of the
workshop meeting will be to gain consensus on an implementation strategy to be used as
the basis for more detailed planning in subsequent tasks.
Task 5 — Reclaimed Water System Conceptual Design
This task includes the planning and conceptual design of an expanded reclaimed water
distribution system in Indian River County to serve residential and commercial
developments as well as existing users such as gold courses .
Subtask 5. 1 — Define Geographical Reuse Service Areas. Based on the land use and
planning information compiled and reviewed in Task 2 , define the geographical limits of
the proposed Reuse Service Area within the County. While the goal of this program is to
have the primary Reuse Service Area defined as the County Urban Service Area, from a
planning perspective it is important to evaluate the capabilities of each WWTF, and
define sub areas, so that the County can properly management of the reclaimed water
produced at each WWTF . However, other options will also be considered, taking into
account the demand for reclaimed water in the WWTF service areas and the location of
potential customers within those service areas .
Describe the background information on the physical, environmental, and demographic
characteristics of each of the areas served by the County's four W WTFs. This task will
focus on the factors that affect planning, design, and operation of a low pressure, a
pressurized and a combination reclaimed water transmission and distribution system .
Topics will include vicinity mapping, soils, climate, population and land use zoning.
Information from the County's Comprehensive Plan and the County's Planning
Department will be reviewed and summarized to document the proposed development in
the County's four WWTF service areas.
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The study area boundaries will be as defined and presented in a GIS format. Key
political jurisdictions will be defined including public and private utilities service areas .
Subtask 5.2 — Identify Major Reclaimed Water Users . Within each proposed Reuse
Service Area, identify all major users of reclaimed water, typically defined as customers
using an average of 100, 000 gallons or more of reclaimed water per day will be identified
and located on a map of the System. Also identify the location of any planned residential
or commercial developments to be served initially by the reclaimed water system.
Subtask 5.3 — Forecast Initial and Future Reclaimed Water Demand Projections.
Prepare reclaimed water demand projections for each proposed Reuse Service Area in 5 -
year increments over the next 20 years . Relate the number of potential reclaimed water
customers and the potential reclaimed water demand to wastewater treatment capacity
and the quantity of reclaimed water that will be available in each Reuse Service Area
over that period.
Subtask 5.4 — Develop Conceptual Design of Reclaimed Water System. For each
Reuse Service Area, develop recommendations for wastewater reuse and develop a
conceptual layout for a reclaimed water storage, transmission and distribution system.
Depending on operational requirements and the locations of planned developments, the
conceptual layouts may or may not include the existing transmission loop that supplies
effluent disposal sites . The initial phases of reclaimed water system development will
likely focus on the areas between the source (WWTF) and one or two major users in the
Reuse Service Area. The conceptual designs will include planning level definition of the
following:
• Developments or geographical areas to be served initially with reclaimed water;
• Availability of reclaimed water customers, reclaimed water demand, and potential
revenues from the sale of reclaimed water;
• Improvements at reclaimed water production facilities (WWTFs) that are required
to produce a reliable supply of reclaimed water;
• Approximate locations and sizes of reclaimed water storage tanks, pumping
stations, and transmission mains required initially in each Reuse Service Area;
• A planning level opinion of probable construction cost; and
• A plan for phased construction over the next 10 years, taking into account
developers ' timelines for having new reclaimed water customers connected to the
County' s System.
Simplified hydraulic models will be used to develop a conceptual layout and the
approximate sizing of reclaimed water system components required for each Reuse
Service Area. The models will be developed using GIS data available from Indian River
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County, as well as data from the County' s model of the existing effluent transmission
main loop. Definition of actual pipeline alignments and the siting of storage tanks,
booster pumping stations and other system components, however, are beyond the scope
of this task. These activities will be completed in subsequent phases of work that will
include detailed modeling and design of required improvements .
Task 6 — Implementation Plan
The objective of this task is to provide additional planning for the implementation of the
recommended reclaimed water distribution system in Indian River County, taking into
account the various technical, institutional and financial considerations involved and the
implementation strategy reached at the workshop meeting in Subtask 4 . 5 .
Subtask 6. 1 — Document Implementation Strategy. Document the proposed strategy
for satisfying the County' s goals objectives in implementing the recommended reclaimed
water delivery system . The implementation strategy will consider the reclaimed water
demand and effluent disposal needs of the County' s System, the County' s financial
resources, and any institutional changes that would be required.
Subtask 6.2 — Modifications to Comprehensive Plan, Ordinances and Development
Regulations. Meet with County Planning Department staff and make recommendations
for modifications to the County' s Comprehensive Plan; water, wastewater and reclaimed
water ordinances ; and LDRs, consistent with the County ' s strategy for implementing the
expanded reclaimed water distribution system. BC will prepare suggested text changes
for consideration by County staff. Preparation of applications for Comprehensive Plan
amendments and adoption proceedings for local ordinances and regulations will be the
responsibility of County staff.
Subtask 6.3 — Implementation Plan. Prepare a comprehensive plan documenting the
specific work activities required to implement the various elements of the recommended
reclaimed water transmission and distribution system. The implementation plan will
include planning level schedules and cost estimates for capital improvements, a Plan of
Finance including specific recommendations for follow-on evaluations of required user
charges and fees, and the identification of any additional institutional and regulatory
requirements that must be satisfied.
Task 7 — Report Preparation
Prepare a Reclaimed Water Implementation Plan Report documenting the work
performed in Tasks 2 through 6 above and summarizing the County' s plan for developing
an expanded reclaimed water transmission system.
Subtask 7. 1 — Draft Report. Prepare five (5) copies of a Draft Reclaimed Water System
Implementation Plan Report and submit to Indian River County for review.
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Subtask 7.2 — Final Report. Meet with County staff to discuss review comments on the
draft report. Make appropriate revisions to the draft report and prepare a Final Reclaimed
Water System Implementation Plan Report. Submit ten (10) bound copies of the final
report to Indian River County. Electronic copies of all graphics, databases, models and
other supporting documentation will also be provided with submittal of the final report.
Task 8 — FDEP Permit Modifications
This task includes work required to have the entire utility service area of unincorporated
Indian River County included in one or more Reuse Service Areas, consistent with the
recommended implementation plan developed in Task 6 above.
Subtask 8. 1 — Coordination with FDEP during Plan Development. BC will
coordinate with FDEP Central District staff during work on the Reclaimed Water System
Implementation Plan to assure that all regulatory requirements are being considered and
that the work is being focused on providing the information necessary for FDEP to
approve geographical Reuse Service Areas. Included in this effort will be two pre-
application meetings with FDEP staff in Orlando, one at the initiation of work to
communicate the County' s goals and objectives for the project, and the second later in
the project to communicate the County' s proposed plan.
Subtask 8.2 — Applications for Permit Modifications. Prepare applications for WWTF
permit modifications to recognize the proposed Reuse Service Areas. For budgeting
purposes, it has been assumed that FDEP operations permit for one of the four existing
W WTFs will be modified to incorporate the overall service area for the County' s four
WWTFs, which will result in a major permit modification. It is anticipated that the
Reclaimed Water System Implementation Plan Report will include all of the supporting
documentation that FDEP will need to issue the minor permit modifications and that no
Requests for Additional Information (RAIs) will be made.
Task 9 — Meetings and Presentations
In this task, BC will assist County staff in making presentations to the Utility Advisory
Committee (UAC) and the Board of County Commissioners (BoCC) regarding the
Reclaimed Water System Implementation Plan.
Subtask 9. 1 — UAC Meetings. BC will assist County staff in making two presentations
to the UAC . The first presentation will be made at the conclusion of Task 4 to present
the preferred strategy for implementing the expanded reclaimed water system. The
second presentation will be made following the completion of Task 6, but prior to
submittal of the Draft Report, to discuss specific recommendations and follow-on work
activities for expanding the reclaimed water system.
Subtask 9.2 — BoCC Meeting. Following submittal of the Draft Report, BC will assist
County staff in presenting the recommendations of the countywide Reclaimed Water
System Implementation Plan at a regularly scheduled meeting of the BoCC . BC will
prepare a PowerPoint presentation (or equivalent graphics) that summarizes the primary
elements and recommendations of the Plan.
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ATTACHMENT 2
PROJECT BUDGET
RECLAIMED WATER SYSTEM IMPLEMENTATION PLAN
DEPARTMENT OF UTILITY SERVICES
INDIAN RIVER COUNTY, FLORIDA
Brown and Caldwell proposes to perform the services described in Section 1 for the lump
sum amount of $ 194, 500, which includes all BC labor charges, subconsultant charges and
direct expenses associated with performance of the work. A breakdown of labor hours,
by task, and a summary of anticipated direct expenses and subconsultant fees are
presented on the following pages.
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COST ESTIMATE
RECLAIMED WATER SYSTEM IMPLEMENTATION PLAN
INDIAN RIVER COUNTY, FLORIDA
BROWN AND CALDWELL - OTHER DIRECT COSTS
NO. OF UNIT TOTAL
UNIT UNITS COST COST
1 .0 AIRFARE TRIP 0 500 $0
2.0 MILEAGE Ml . 2,640 0.38 $990
Tot
3 .0 LODGING AND MEALS DAY 0 120.00 $0
4.0 CAR RENTAL DAY 10 50.00 $500
5.0 B/W COPYING AND PRINTING
WORK EFFORT PAGE 0 0. 10 $0
DRAFT REPORTS PAGE 0 0. 10 $0
FINAL REPORTS PAGE 0 0. 10 $0
11 x 17 COPIES (TOTAL) PAGE 0 0.20 $0
BNV COPYING SUBTOTAL $0
6.0 COLORCOPYING
DRAFT REPORTS PAGE 0 1 .00 S0
FINAL REPORTS PAGE 0 1 .00 $0
COLOR COPYING SUBTOTAL $0
6.0 COMMUNICATIONS
TELEPHONE LS 0 500.00 $0
POSTAGE LS 0 50.00 $0
FEDERALEXPRESS UNIT 10 25.00 $250
FAX PAGE 0 2.00 $0
COMMUNICATIONS SUBTOTAL $250
7.0 COMPUTER
CADD/GIS HOUR 0 20.00 $0
ENGINEERING HOUR 0 15.00 $0
WORD PROCESSING HOUR 0 10.00 $0
COMPUTER SUBTOTAL $0
8.0 SUBCONSULTANTS
JPR Planning Services, Inc. LS 1 36000.00 $36,000
$0
SUBCONSULTANTS SUBTOTAL $36,000
OTHER DIRECT COSTS SUBTOTAL $37,740
MARKUP ON ODCs 0.0% $0
TOTAL OTHER DIRECT COSTS $37,740
, PROJECT COST SUMMARY __ .
TOTAL BILLING LABOR COST $ 156, 760
TOTAL OTHER DIRECT COSTS - $ 37,740
TOTAL PROJECT COST $ 194,500
S:\041077.003\IRC Reclaimed Water System Imp Plan\Cost Estimate_rev2.xls
ATTACHMENT
PROJECT SCHEDULE
RECLAIMED WATER SYSTEM IMPLEMENTATION PLAN
DEPARTMENT OF UTILITY SERVICES
INDIAN RIVER COUNTY, FLORIDA
Brown and Caldwell estimates that the work associated with development of the Reclaimed
Water System Implementation Plan will take approximately seven (7) months to complete.
Assuming a Notice to Proceed is issued by January 10, 2006, submittal of the draft report would
occur by the end of July 2006 . Submittal of the final report and applications for FDEP permit
modifications would be made subsequent to a final presentation to the Board of County
Commissioners.
Project Milestone Estimated
Completion Date
Notice to Proceed February 7, 2006
Data Review (Task 2) March 10, 2006
Reclaimed Water Needs Assessment (Task 3) March 24, 2006
Reclaimed Water Implementation Strategies (Task 4)
Technical Memorandum April 7, 2006
Workshop Meeting for Consensus Building April 21 , 2006
Presentation to UAC May 4, 2006
Reclaimed Water System Conceptual Design (Task 5) June 2 , 2006
Reclaimed Water System Implementation Plan (Task 6) June 2 , 2006
Presentation to UAC July 6, 2006
Draft Report Submittal July 31 , 2006
Presentation to BOCC August 15 , 2006
Final Report Submittal August 31 , 2006
FDEP Permit Applications Submitted February 10, 2006
It should be noted that the proposed Project Schedule is subject to change at the direction of
County staff based on project requirements and scheduling of presentations to the Utility
Advisory Committee and the Board of County Commissioners .
S :A041077.003VIRC Reclaimed Water System Implementation PlanAAttachment 3 .doc Febmary3, 2005
ATTACHMENT 4
f '
Wastewater Capacity and Estimated Flow - West Regional W WTF
Figure 1
8.00
Treatment Capacity
�— Demand with Concurrency
Demand less Conolrrency
6.00
1
1
1
E 1
4.00
0
LL 1
1
1
1
2.00
0.00
2000 2005 2010 2015 2020 2025 2030
You"
Wastewater Capacity and Estimated Flow - South Regional WWTF
Figure 2
4.0
Treatment Cepadly
Oe 5a with Concurrency
Demand less Concurrency
m
E
0
2.0
LL
Oe
2000 2005 2010 2015 2020 2025 2030
Years
ISS 5 IRC WWTF Expansion
May 2005
/
/ ATTACHMENT 5
Wastewater Capacity and Estimated Flow - North Regional WWTF
Fipure 4
6.0
Treatment Capacity -
Demand with Concurrency
Demand lass Cencumency
4.0
I
9 1
E 1
0 1
EL I
1
2.0
1
1
1
I
0.0
2000 2005 2010 2015 2020 2025 2030
years
Wastewater Capacity and Estimated Flow - Central Regional W WTF
Fipure 5
6.0
Treatment Capacity
Demand with Concurrency
Demand less Concurrency
4.0 wi 0
9
E 1
a 1
woo
a 1
I
20
0.0
2000 2005 2010 2015 2020 2025 2030
years
Mv 8 IRC WWTF Expansion
May 2005
ATTACHMENT 6
DEPARTMF:N'I OF UTILITY SERVICES - AA;ATEA & WASTEWATER PLANT INFORIMATION
Owner of System: Indian River County Department of Utility Scn� ices UPDA'1' HD AS OI'.Address: 1940
25di Sncct 1/5 /2006
City, County, State, ZIP: Ccm Reach, Indian lover County, RL 12960
G
IfQ� \ � 1` Telephone / Fax 777 567 5000 Extension 1835 / 772-774-5143
Engineering Services. Title: Phone Extension: email.
Michael C I-lotchkt s, P. E. Capital Projects M nager 1821 1II1Iotdlk1Sl@d1rCrov-com
I hinan.hu IL Alchta, RE- Environmental Engineer 1822 1a�t1ranii1cgnv.com
\\ //
Gordon L- Sparks, P. E. Gnvironmrntal ljnydncer 1823 Gs arks i c nv-cnm
Larry 13Brown,LOAN ' c r g
P. G- hnvlronmental Ana neer 1827 Ibatwn " ncgov.con
Joseph Tombro Plans Reviewer 1826jtombcogeugg0v.com
WASTEWATER TREATMENT FACILITY (WWTF) INFORMATION
Nano of Treatment Plan[ Serving Project Central WWTF North \Cn\TCP South \CRYrTF West WWTP
County Indian Ricer Indian (liver Indian Nicer Indian Rn er
City Vero Beach Vero Beach Veto Beach Vero Beach
DEP Permit Number FLA 010431 EI,A 104388 FLA 1110435 PLA 041637
Expiration Date 4/22/2008 12/6/2009 2/26/2007 03/27/2010
Flow routed m Central
Status Acme WW'IP Active Acme
Maximum monthly average daily Bow over tire last 12 monthiod 1 .916 AIGD flow Inured to Centel
pen VAVI'1 L635 MCI7 1 , 132 MC3D
Month(s) Used December-04 to November-05
Maximum three-month averse daily Bow over the last 12 month period 1 .739 MGD Plow muted to Cenral
g Y P W\V/rl: 1 .491 bIGD 1 .074 MGD
Months(s) Used December-04 to Noveuber-05
Current Permitted Capacity, MADE 2.000 MGD 0.850 MGD 2.000 A1GI7 2.000 MGD
Future Expansion, MADE To 4.00 MGD
Current Outstanding Flow Commitments (a) 2.500 MGD 1 .8721\IGD (a) 1 ,263 bIGD (a)
O Current Oursrandin, Floor Commurromrs = Afa.rimum Afmuhly ADF + Plant Capacity Associated ev}h FRU'.. Sold to Reserve Fmurc Cloc ci� .
(a) - South If FTF & t est IhIVTFruc in a common ulniceanori
PUBLIC WATER SYSTEM (PWS) INFORMATION
PWS Name: North County & South County RO Water Plants
PWS Identification No.: 3314052
PWS Type: Coninuuity
�- Total Permitted Maximum Day Operating Capacity of Plant(s): 12, 100,000 GPU
Total Maximum Day Flow at Plant(s) as Recorded on Monthly Operating Reports During Past 12 Months: 9,640,000 GPD
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