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Home My WebLink About2006-376 WORK ORDER NUMBER 3 This Work Order Number 3 is entered into as of this 24th day of octoher 2006 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of April 6 , 2004 ("Agreement" ) , by and between Indian River County , a political subdivision of the State of Florida ("COUNTY" ) and Neel-Schaffer, Inc . (" CONSULTANT" ). The COUNTY has selected the Consultant to perform the professional services set forth on Attachment 1 , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Attachment 2 , attached to this Work Order and made a part hereof by this reference . The Consultant will perform the professional services within the timeframe more particularly set forth in Attachment 3 , attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement . Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date first written above . CONSULTANT BOARD OF COUNTY COMMISSIONERS Neel-Schaffer, Inc . OF INDIAN RIVER COUNTY By B A� Stanley J . Ke/IX E Arthur R. Neuberger, Chairman -, Title: Vice dent Attest : J . K. Bartbda,, C1vrk . of'Court By _ Deputy Clerk proved: 3 h J iph A. aird , County Administrator r ed as to form and I al sufficiency: Marian E. Fell , Assistant County Attorney ATTACHMENT # 1 WORK AUTHORIZATION # 3 ENGINEERING SERVICES PROPOSAL For NORTH WATER TANK MODIFICATIONS July I77 2006 BACKGROUND Indian River County Utilities (the County) owns and operates a water transmission system that provides service to North Indian River County. The County had developed an overall Master Plan for expansion of its utilities in 1993 with subsequent updates since that time. An elevated water tank was installed and placed in service during September 1994 for the North County area. This tank provides storage and is intended to maintain consistent north water system pressure. Since installation, the growth of the North County utility and system demands suggests the Tank cannot operate optimally. The County had previously requested the assistance of Neel-Schaffer, Inc. (the Engineer) under a prior Authorization No . 1 to evaluate the North (Roseland) Tank. That study recommended improvements to upgrade the hydraulic capability of the Sebastian area. The County has now requested the Engineer provide services to design the improvements as well as assist in bidding and construction services. Modifications will include a new higher 1 . 0 million gallon elevated tank (Hydrapillar-type tank design) at the Roseland tank site . The existing Roseland tank will be demolished as part of this project . These improvements will enhance the hydraulic balance of the water supply system, provide additional water storage, reduce the potential for tank overflows, and stabilize water quality. The County has also requested the Engineer provide survey services to confirm tank overflow elevations at the Kings Highway Tank, Gifford and the Roseland Facility. The following scope of work describes the services to be provided by the Engineer. SCOPE OF SERVICES 1 . Collect and Review Supplemental Data and Information The Engineer will collect supplemental data on the King ' s Highway and Gifford tanks along with any additional information available on the Roseland tank . The Engineer will also conduct an on-site topographic survey of the Roseland tank site as well as determining all three existing elevated tank overflow elevations . A boundary survey of the Roseland Tank property will also be provided . A geotechnical subconsultant will provide soil borings and preliminary foundation analysis for the new Roseland Tank. 1 2. Kick Off Meeting The Engineer will meet with appropriate County staff to discuss tank operation and water system operational protocols prior to initiating design. The discussion will also center on the preference for tank operation during these modifications to assure adequate water service to customers. 3. Conceptual Design The Engineer will review the potential of using the existing tank site and foundation to install the new higher tank and provide a summary of the proposed modifications to accomplish . The Engineer will prepare an alternative of constructing the new tank adjacent to the existing tank and a proposed method of connection. Conceptual plans will be presented to County staff for review. It is assumed the new Roseland tank and appurtenances can be located within the existing Roseland tank site. 4. Final Design and Permitting The Engineer will prepare construction documents based upon the comments from the Conceptual design meeting . Plans will be submitted at the 90% level for County comments then will be revised to bid ( 100 % level) documents . Construction documents will include the Engineer' s technical specification and drawings . Front end and contract documents are anticipated to be supplied by the County. Upon approval of the 90% by the County, the Engineer will submit the plans to FDEP contruction permit application . The Engineer will respond to any RAI' s generated by the application. It is assumed that no ERP permit is required . The Engineer will also provide application to FAA for raising the Tank to the required elevation. The Engineer will also prepare the applications for the site plan approval process in Indian River County assuming three meetings with County review staff, zoning hearing and a meeting before the County Commission. 5. Bidding The Engineer will prepare an opinion of probable cost for the proposed improvements. The Engineer will provide twenty five (25) bid documents and plans to the County . The Engineer will respond to any questions or comments during the bid process. Based upon received bids, the Engineer will compile a bidder' s list and summary and provide a recommendation of award. After approval of award by the County, the Engineer will prepare conformed documents. 6. Construction Services The Engineer will conduct a preconstruction conference with the County and selected Contractor prior to providing a written notice to proceed . The Engineer will prepare a construction booklet along with keeping minutes of the meeting for later review. 2 The Engineer will attend and conduct monthly construction meeting during the anticipated six month construction period. Minutes of the meetings will be collected and project progress will be discussed with the Contractor and County staff. The Engineer will review the Contractor' s most recent progress payment request and prepare a recommendation to the County . The Engineer will visit the construction sites once per week during active construction (four months) to observe Contractor progress. The Engineer will provide on site representation of a geotechnical subconsultant to observe the foundation pour, pile testing and direct appropriate concrete materials testing . This work is anticipated to be approximately 20 working days. The Engineer will review shop drawings as well as address RFI comments from the Contractor. The Contractor will provide foundation and structural design of the new tank as part of its shop drawing submittal . The Engineer will visit the sites at Substantial and Final Completion levels and prepare a correction list summary for the Contractor. After receipt of as-built drawings from the Contractor, the Engineer will prepare record drawings and submit to the County . COUNTY RESPONSIBILITIES AND ACTIVITIES The County will provide the following information or will perform the following activities : 1 . Provide record drawings and property information for the three tank sites. 2 . Provide system pressure variations . 3 . Schedule coordination meetings with appropriate County staff. 4 . Review of documents and reports in a timely manner. 5 . Provide a designated point of contact for the Engineer during design and construction . 6 . Provide appropriate front end documents for the project 7 . County to provide fees for FDEP permit application 3 ATTACHMENT #2 COMPENSATION Compensation to the Engineer for services performed under this fee proposal will be in accordance with the lump sum method: The total lump sum amount to the Engineer shall be $ 105 , 138 . Billing shall be on a percentage complete basis. The following provides a breakout of the individual task fees : Task 1 $ 25 , 887 Task 2 $ 2 ,249 Task 3 $ 125124 Task 4 $ 17,737 Task 5 $ 67426 Task 6 $ 40,715 NORTH TANK MODIFICATIONS TABLE I FEE SUMMARY May 11, 2006 Officer Principal Director Senior PM PM Senior PE PE Staff Eng GAO Manager DADD Designers CAD Drafters Adm Description ENS ENS ENT ENS ENS EN4 EN3 EN2 DESGNS DESGN3 DESGN2 ADWTOTAL Estimated manhours 0 7 0 160 0 94 0 316 0 60 126 88 853 Billing Rate($/HR) $17000 $154.00 $143.00 $132.00 $121 .00 $99.00 $86.00 $7300 $99.00 $72.00 $61 .00 $50.00 NA Billing labor Costs per Job Class $0.00 $1 ,0]8.00 $0.00 $21 , 120.00 $0.00 $9,306.00 $0.00 $23.068.00 $0.00 $4,32000 $],808.00 $4,400.00 $71 , 100.00 Total Billing Labor Costs 71 , 100.00 Other direct costs 6,978.00 Subconsultants Survey (Maptech) 11 ,000.00 Geotechnical (GEC) 16,060.00 Total COmpensa00n 165, 13800 Total Lurno Sum tee nearest 8100 Principal Senior PM Senior FE Staff Eng TOTAL TASK ENS EN6 EN4 EN2 DESGN3 DESGN2 ADM4 Task Labor Costs SUBS ODC'S COST TASK 1 DATA COLLECTION its 1 4 2 8 0 0 4 19 cost $154.00 $528.00 $198.00 $5 Loo $D.00 $0.00 $200.00 $1 ,664.00 $24,060 $163 $25,887 TASK 2 KICK OFF MEETING him 0 8 8 0 0 0 4 20 cost $000 $1 ,056.00 $]92.00 $0.00 $0.00 $0.60 $200.00 $2,048.00 $201 $2,249 TASK 3 CONCEPTUAL DESIGN him 4 16 24 40 16 24 8 132 cost $616.00 $2, 11200 $2,316.00 $2,920.00 $1 ,152.00 $1 ,464.00 $400.00 $11 ,040.00 $1 ,084 $12.124 TASK 4 FINAL DESIGN his 0 12 20 60 24 80 32 228 Cost $0.00 $1 ,584.00 $1 ,980.00 $4,380.00 $1 ,]28.00 $4,880.00 $1 ,600.00 $16,152.00 $1 ,585 $17]37 TASK 5 BIDDING his 0 0 32 24 4 4 8 72 cost $0.00 $0.00 $3, 168.00 $1 ,]52.00 $288.00 $244.00 $400.00 $5,852.00 $574 $6,426 TASK 6 CONSTRUCTION SERVICES his 2 120 8 184 16 20 32 382 cost $308.00 $15,846.00 $]32.00 $13,43200 $1 , 152.00 $1,220.00 $1 ,600.00 $3,344.00 $3.000 $3,371 $40,715 Total Hours 853 Total Cost $71, 100.00 $105,138.00 ATTACHMENT43 SCHEDULE The services described in Attachment one ( 1 ) are anticipated to be completed in accordance with the following schedule : 1 . Kick off meeting and data collection within two (2) weeks of notice to proceed. 2 . Conceptual plans to the County within eight (8) weeks of the Kick Off Meeting 3 . 90% plans and technical specifications within four (4) weeks of Conceptual plan meeting. Bid level documents within two weeks after comments received from the County. 4. Construction schedule tasks will be pursuant to the construction schedule . Attachment 4 PITTSBURG TANK & TOWER CO . , INC . * WW PAINT•REPAIR•DISMANTLE•INSPECT•TANKS RAISED, LOWERED AND MOVED•NEW AND PREOWNED TANKS SINCE ,. ' 1919 Pittsburg Tank & Tower Sales Division Corporate Office PO Box 1829 PO Box 913 Henderson, KY 42419 Henderson, KY 42419 Tel: 270-869-9400 Fax: 270- 869-9411 www.watertank.com Email: sales(a�pttsales .com March 20, 2006 Mr. Larry Brown Indian River Co . Utilities 184025 1h St. Vero Beach, FL Tel : 1 -772-567-8000 Email: lbrown@ircgov.com Subject: BUDGETARY LETTER Dear Larry: Thank you for your inquiry of a recent date . Please accept this letter for budgetary purposes . Pittsburg Tank & Tower Co. Inc . recommends allowing approximately $ 880,000 within your budget to furnish and erect a 1 ,000,000 Gallon Elevated Water Tank with an eight foot skirt at 162 ' High Water Level . For a 74' x 32 ' Ground Storage Tank we recommend allowing approximately $360,000 within your budget. For a 66 'x 40 ' allow approximately $414,000. Please note that these prices are for seismic zone 0, no prevailing wages, and a wind load of 170 mph. Prior to the start of any work, PT&T would provide insurance of $500,000 .00 . Higher limits of insurance are available for additional costs. Once again, thank you for your valued time and look forward to working with your company . After reviewing, if you have any questions or comments, feel free to contact the writer at 270- 869-9400 ext. 224. Sincerely, Pittsburg Tank & Tower Sales Division /&� ,,4 Russell R. Sights Account Executive Administrator Cc : Judy Troutman Page I of 1 Attachment 5 Larry Brown From : Steve Cockerham [scockerham@neel-schaffer.com] Sent: Thursday, March 02 , 2006 5:38 PM To: Larry Brown Cc: skeely@neel -schaffer.com Subject: Roseland Tank cost comparison Larry, As you have requested , we have researched the costs involved in raising the existing Roseland tank 30 feet and the cost of constructing a new tank. I have spoken with Jonathan Dixon with Pittsburg Tank & Tower Company concerning these cost. The costs that he quoted last year in preparation of the report for each option area still a good estimate range . The work required for raising the tank would include: • Installing additional bracing in the pillar section of the tank • Possible modifications to the foundation (structural analysis would have to be made) Applying paint over coating • Installing additional steel panels Estimated Project Cost: $500,000 - $600 ,000 The work required for installing a new tank would include : • Provide and install tank • Constructing the required foundation • Installing required piping to connect to the system Estimated Project Cost: $ 1 ,000 ,000 at a minimum Please let us know the decision of the Department on how to proceed . Feel free to contact me if you have any questions . Thanks , Steven Cockerham , P . E . Project Manager 2600 Lake Lucien Drive Ste . 117 Maitland , FL 32751 P . 407-647-6623 F . 407-539-0575 C . 407-509-7521 scockerham @n ee_l-sch affer.com http ://www. neel-s_c_haffer.com 8/1/2006