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Home My WebLink About2005-400 ORIGINAL WORK ORDER NUMBER 4 This Work Order Number 4 is entered into as of this 6thday of December , 2005 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of August 10, 2004 (" Agreement" ) , by and between Indian River County Solid Waste Disposal District, a dependent special district of Indian River County, Florida, whose address is c/ o Indian River County Utilities Department, 1840 25th Street, Vero Beach, Florida 32960 (" SWDD" ) and Camp Dresser & McKee Inc . (" Consultant" ) . The SWDD has selected the Consultant to perform the professional services set forth on Attachment A, attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Attachment B, attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Attachment C, attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above . CONSULTANT INDIAN RIVER COUNTY Camp Dres r McKee Inc . SOLI STE DISPOSAL DISTRICT By , By : S , A H . Makled, P. E . , DEE Thomas S. Lowtl*r, Chairman . ' ; enior Vice President BCC Approve126 - 06, A; Attest, Barton, 1v, of Cb ` t , B . .r . Y • Deputy Clerk Approved : o eph A . aird, County Adminis ator o d to form and legal s iency : 000 Marian 1, Assista unty Attorn Al i E �A _ _ H mh2276 . doc c ATTACHMENT A SCOPE OF PROFESSIONAL SERVICES INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR NORTHERN EXPANSION AREA CONCEPTUAL ENVIRONMENTAL RESOURCE PERMIT PREPARATION INTRODUCTION Indian River County (IRC) Solid Waste Disposal District (SWDD) is ready to expand its solid waste operation to the Northern Expansion Area in accordance with the Solid Waste Master Plan. The IRC-owned property is comprised of six former tracts and has an area of approximately 250 acres. This property was acquired by SWDD specifically to be developed as additional solid waste management facilities . Construction of needed facilities will occur over the next 10 years . The 250-acre tract is available for current and future solid waste uses which could include Class I landfill area, Construction and Demolition (C&D) debris processing/ disposal areas, a vegetative processing area, sludge dewatering area, stormwater management, and borrow operations . PURPOSE This work order is to provide the Conceptual Environmental Resource Permit (ERP) permitting and design services required prior to the Phase I Expansion onto the Northern Expansion property . The scope of this authorization is to mitigate for impacts to wetlands and waters of the state (C-5 Canal), which are part of the Phase I Expansion effort. The permitting services for this project will include: ■ Survey the extent of the upstream conditions of the C-5 Canal to determine the contributory flows and establish the existing condition. ■ Perform stormwater modeling to show the sequential phasing of the C-5 bypass scheme and how the C-5 Canal flow will be handled over time . Stormwater modeling will be used to determine the most cost effective means of achieving the abandonment of the C-5 Canal through the Northern Expansion Area . ■ Enter into negotiations with the Indian River Farms Water Control District (IRFWCD) to revise the C-5 Canal abandonment agreement allowing the C-5 Canal flow to be brought directly into the site stormwater system. This will reduce the amount of construction necessary to perform the C-5 Canal abandonment. ■ Prepare a minor modification to the Conceptual ERP illustrating the revised C-5 Canal abandonment plan which reduces impact on the western SWDD property . ■ Model the stormwater management system for the initial solid waste services (Phase I Expansion) planned for the Northern Expansion Area . A-1 mh2276. doc The Phase I portion of the stormwater management system includes a portion of Stormwater Pond No . 2 and the conveyance ditches to service a 5-acre mulching area, the 5-acres northern C&D debris landfill, a 5-acre biosolids dewatering area, 36 . 7 acres of Class I landfill area, and additional acreage for borrow stockpiling and new unpaved roads and ditches . This work order is divided into two major tasks, which are described below . TASK 1 . 0 - IRFWCD C-5 CANAL NEGOTIATIONS Subtask 1 . 1 SWDD Meetings (Contingency) CDM will meet with SWDD to develop a strategy for negotiating with IRFWCD . CDM will prepare a detailed schedule for the completion of the project in this task . CDM will also plan to meet with SWDD regarding modeling parameters of the existing system, the modeling results and options available for the site development. SWDD and CDM will work closely to develop the stormwater system for the Northern Expansion Area, three meetings with SWDD are budgeted in this subtask . Since the number of meetings cannot be accurately anticipated, this effort will be held as contingency to be used at the discretion of SWDD Subtask 1 . 2 Stormwater Modeling The revised flow schematic for the C-5 Canal will require intensive stormwater modeling in order to demonstrate to IRFWCD the viability of the concept. CDM will perform initial stormwater modeling necessary to determine how the site should be developed . This stormwater modeling will be required to show the intermediate and long range effects on the northern expansion area' s stormwater system. It will be necessary to perform multiple iterations of the model to determine the sequencing of the construction so as to meet the requirement of the pre-condition state in the C-5 Canal not being affected by the post- development build-out. CDM will review and refine the stormwater models developed by Carter Associates Inc . for the existing and proposed conditions of the C-5 Canal sub-basin. CDM will have the western portion of the C-5 Canal surveyed to determine the extent of the contributory drainage area and determine the actual existing conditions . This review is necessary to establish the validity of the upstream control points . CDM will have to demonstrate to IRFWCD that the Phase I development will accept the C-5 Canal flow without negatively impacting the upstream control points . This plan development and phasing must be approved by IRFWCD prior the abandonment of the C-5 Canal. Subtask 1 . 3 IRFWCD Meetings (Contingency) The IRFWCD has stringent pre-development versus post-development criteria for any activity which impacts their canal system. SWDD has entered into an agreement with IRFWCD regarding the abandonment of the C-5 Canal. The agreement will be revisited and modified with IRFWCD to allow for the C-5 Canal flow to be accepted into the onsite stormwater system to be designed for the northern expansion area . The stormwater system would discharge into the C-4 Canal along Oslo Road and possibly into the C-5 Canal east of the portion to be abandoned. The stormwater system would have to meet the new negotiated conditions for IRFWCD' s approval. These meeting would be for negotiating new conditions to the existing A-2 mh2276.doc ' ' 1 agreement. Since the exact number of meetings cannot be predicted accurately, this task will be held as a contingency as per Task 1 . 1 . TASK 2. 0 - FDEP CONCEPTUAL ERP MODIFICATION Task 2 services are for the preparation and submittal of a revision the Florida Department of Environmental Protection (FDEP) Conceptual ERP . The Conceptual ERP will be modified to show the new flow pattern for the C-5 Canal negotiated in Task 1 of this proposal . A Conceptual ERP is required by the FDEP in order to abandon (fill) a portion of the C-5 Canal, and show the planned improvement of the onsite stormwater system at the IRC Landfill . Subtask 2. 1 Conceptual ERP Permit Minor Modification A minor modification to the Conceptual ERP will be required to change the flow provisions for the C-5 Canal . The current Conceptual ERP has the previous C-5 Canal to C-6 Canal bypass scenario . Since the land owned by SWDD west of I-95 will not be needed for the revised stormwater conditions, it will be taken out of the Conceptual ERP and not be tied to the Northern Expansion Area ERP. This also negates any development activity required by the previous Conceptual ERP on the western property . The minor modification of the Conceptual ERP will precede the Phase I Construction ERP . This task includes drafting time to update the existing plans to reflect the modeling which accommodates the C-5 flow onto the site . Subtask 2. 2 FDEP ERP Requests for Additional Information CDM will respond to up to two Requests for Additional Information (RAI) from the FDEP regarding the ERP Permit Application. The RAIs are not expected to require a significant effort. Subtask 2. 3 Meetings with IRC and the Regulatory Agencies This subtask includes up to three project related meetings with IRC staff to discuss design and permitting issues, as well as pre-application and application submittal meetings with FDEP. A-3 mh2276. doc ATTACHMENT B-1 PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR NORTHERN EXPANSION AREA CONCEPTUAL ENVIRONMENTAL RESOURCE PERMIT PREPARATION PROJECT DESCRIPTION : Task 1 . 0 - Negotiations with IRFWCD Category Hours Rate Cost Principal/ Associate 60 $140 $8,400 Senior Professional 90 $120 $10,800 Professional Il 416 $105 $43,680 Senior Support Services 84 $75 $6,300 Staff Support Services 38 $65 $2,470 Project Administration 8 $65 $520 TOTAL HOURS 696 SALARY $72,170 OTHER DIRECT COSTS $5,050 OUTSIDE PROFESSIONALS Surveying for C-5 Existing Conditions $10, 000 Allowance for Consultant to review results for IRFWCD $35,000 TOTAL OUTSIDE PROFESSIONALS $45 ,000 TOTAL ESTIMATED COSTS - UPPER LIMIT $122,220 TOTAL ESTIMATED ENGINEERING FEE (UPPER LIMIT) SIM200 For the basic services under this agreement, IRC SWDD agrees to pay the consultant a fee not to exceed of $122,200, $20,000 of which will be held as contingency for meetings as indicated in Tasks 1 . 1 and 1 . 3 . Partial payments will be made on a monthly basis in accordance with the referenced contract. B-1 mh2276.doc ATTACHMENT B-2 PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR NORTHERN EXPANSION AREA CONCEPTUAL ENVIRONMENTAL RESOURCE PERMIT PREPARATION PROJECT DESCRIPTION: Task 2 . 0 - FDEP Conceptual ERP Modification Category Hours Rate Cost Principal/ Associate 36 $140 $5, 040 Senior Professional 62 $120 $7,440 Professional II 142 $105 $14,910 Professional 92 $90 $8,280 Senior Support Services 192 $75 $14,400 Staff Support Services 68 $65 $4,420 Project Administration 8 $65 $520 TOTAL HOURS 600 SALARY $55, 010 OTHER DIRECT COSTS $3,850 TOTAL ESTIMATED COSTS - UPPER LIMIT $58 ,860 TOTAL ESTIMATED ENGINEERING FEE (UPPER LIMIT) $5830-0 For the basic services under this agreement, IRC SWDD agrees to pay the consultant a fee not to exceed of $58,900 . Partial payments will be made on a monthly basis in accordance with the referenced contract. B-2 mh2276. doc ATTACHMENT B-3 PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR NORTHERN EXPANSION AREA CONCEPTUAL ENVIRONMENTAL RESOURCE PERMIT PREPARATION Senior Staff Principal/ Senior Professional Professional Support Support Project Tasks for Additional Services Associate Professional II 1 Services Services Admin Total $ 140 . 00 $ 120 . 00 $ 105 . 00 $90 . 00 $75 . 00 $65 . 00 $65 . 00 Task 1 . 0 — Negotiations with IRFWCD 1 . 1 - SWDD Meetings 20 20 32 0 40 12 2 126 1 . 2 - Stormwater Modeling 18 24 180 0 0 8 2 232 Investigate Initial Conditions of IRFWCD 6 8 60 0 8 8 1 91 Prepare Stormwater Management Plan for Final 4 20 120 0 32 8 1 185 1 . 3 - IRFWCD Meetings 12 18 24 0 4 2 2 62 Total Task Hours 60 90 416 0 84 38 8 696 Task 2. 0 — FDEP Conceptual ERP Modification 2 . 1 - ERP Conceptual Permit Minor Modification 8 24 44 60 140 16 2 274 2 . 2 - Requests for Additional Information 8 20 80 32 40 40 4 224 2 . 3 - Meetings with SWDD and FDEP 20 18 18 0 12 12 2 82 Total Task Hours 36 62 142 92 1 192 68 8 600 (Tasks 1 . 0 — 2 .0) Total Hours 96 152 558 92 276 106 16 19296 B-3 mh2276.doc r . ATTACHMENT C PROJECT SCHEDULE INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR NORTHERN EXPANSION AREA CONCEPTUAL ENVIRONMENTAL RESOURCE PERMIT PREPARATION Task Complete by : TASK 1 . 0 - IRFWCD C-5 NEGOTIATIONS Subtask 1 . 1 SWDD Meetings Ongoing Subtask 1 . 2 Stormwater Modeling 30 Days Subtask 1 . 3 IRFWCD Meetings 60 Days TASK 2. 0 - FDEP PHASE I CONSTRUCTION ERP Subtask 2 . 1 Stormwater Management Plan and Design 45 Days Subtask 2 . 2 ERP Conceptual Permit Minor Modification 45 Days Subtask 2. 3 FDEP ERP Requests for Additional Information 90 Days Subtask 2.4 FDEP Meetings Ongoing C-1 mh2276.doc