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HomeMy WebLinkAbout2007-281 rl SS 7 y Board of County Commissioners Administration Building A (South ) 1801 27th Street Vero Beach , Florida 32960 Telephone: (772) 567-8000 FAX: 772-778-9391 WORK ORDER NO . 5 (Engineering ) PROFESSIONAL SURVEYING SERVICES AGREEMENT FOR ANNUAL SURVEYING AND MAPPING SERVICES WITH Creech Engineers , Inc. In accordance with Contract No. 0390 2006-2007 Project: Indian River County Horizontal Control Network ( IRCHCN ) 2007 Indian River County Geodetic (GPS) Re-Densification Project. Professional Geodetic Surveying Services Indian River County Project No. 0732 September 4th , 2007 This Work Order No . 5 is in accordance with the existing AGREEMENT dated September 23`d 2006 between Creech Engineers , Inc. (SURVEYOR) and Indian River County (COUNTY). This Work Order No. 5 amends the agreement as follows: SECTION I — PROJECT LIMITS Various locations throughout the entire County . SECTION II — SCOPE OF SERVICES This Work Order No . 5 is for providing a Professional Geodetic Surveying Services as specifically outlined in the attached " Proposal for Professional Geodetic Surveying Services" provided by Creech Engineers Inc. ( SURVEYOR ) dated July 30 , 2007 . Services shall include all related field and office professional Surveying and Mapping procedures to accomplish all tasks and COUNTY objectives as outlined in the attached mentioned proposal and Scope-of-Services submitted to the COUNTY by Creech Engineers , Inc. SECTION III - TIME FOR COMPLETION As provided in attached scope of services. SECTION IV — COMPENSATION The COUNTY agrees to pay, and the SURVEYOR agrees to accept, a fee for services rendered according to all the items as defined in Sections I , II , III and IV of this Work Order No . 5 , a Lump Sum of $2 , 050 . 00 per control monument. Fees are based on a minimum of fifteen ( 15 = $31 , 750 . 00 ) and a maximum of twenty five (25 = $ 51 , 250 . 00) completed control points . Total not to exceed $51 . 250 . 00 >F:\Engineering\Capital Projects\0390-Annual Survey Contracts\Creech\2007\0390-2007 GPS Re-Densification Creech\0309 2007 GPS Re- Densification proj . Creech IRC W045 -9-4-07-mob.doc PAGE TWO Work Order No. 5 Creech Engineers Survey Consultant — 2007 Geodetic (GPS) Re-Densification Project . September 4th, 2007 All invoicing shall be supported with documentation on a per monument basis and materials spent and the following information prior to payments: invoices shall include the work order, contract project number, invoice number related to this work order, original contract amount, current billing amount and retainage amounts. The AGREEMENT is hereby amended as specifically set forth herein . All remaining sections of the AGREEMENT shall remain in full force and effect, and are incorporated herein . INITV ( NESS WHEREOF the parties hereto have executed these presents this day of �Z2V ft 2007 . OWNER Creech Engineers , Inc. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORMA (Sighs e) (Signature) ' Gary O,eIftieclet< s Chairman " . \ �ryraiGK l3. Meccls, (Printed name and title) (Printed name and title) Approved b\ BCC ATTEST: Witnessed by : Creech Engineers , Jeffrey K. Barton, Clerk of Inc. Circuit Court Deputy Clerk (Printed na Approved as to Form and Legal Sufficiency: liam G. Collins II , County �p orney J ph A. Bai , County AcTRnistrator (Cont with attached Proposal and Scope of services.) >C Tocuments and Settings\neger\Local Settings\Temporary Internet Fdes\OLKAW309 2007 GPS Re-Densification proj Creech IRC W095 - 9-4-07-mob.doe FREEFH 2000 Jensen Beach Boulevard Jensen Beach , Florida 34957 9 Ph : (772 ) 283-1413 , Fax : ( 772 ) 220-7881 I \,/ I I_. I LIQ i I C.3 N f._ fJ < - I1,1f I I : F'. I . Y July 30, 2007 Sent via: Federal Express 23101 .06(00) Mr. Michael O'Brien , P.S. M . Indian River County Surveyor Indian River County 1840 25' Street Vero Beach , Florida 32960 RE : INDIAN RIVER COUNTY GPS DENSIFICATION PROJECT 2007 I.R.C. Continuing Land Survey Services Contract No. 0390 Project Specific Number: 03214 Proposal for Professional Geodetic Surveying Services Dear Mr. O'Brien : CREECH ENGINEERS, INC. (hereinafter referred to as "SURVEYOR") is pleased to submit this proposal for professional surveying services to Indian River County (hereinafter referred to as "COUNTY") for the GPS Densification Project 2007 located in Indian River County, Florida (hereinafter referred to as "PROJECT"). It is the SURVEYOR'S understanding that the COUNTY is adding to, and strengthening the existing published geodetic control in and around Indian River County for surveying and GIS purposes. To accomplish this task, the COUNTY requested professional surveying and mapping services to measure and Blue Book, using Global Positioning System (GPS) technology, a minimum of fifteen monuments and a maximum of thirty (30) monuments. It is anticipated that 50% of these monuments will be new monuments and 50% will be existing unpublished stations . The resulting geodetic control network will be Blue Booked and submitted to the National Geodetic Survey (NGS) for inclusion into the National Spatial Reference System (NSRS) . SCOPE OF SERVICES Task 01 : Research /Research / Planning The SURVEYOR will research local published horizontal control near the project area, and prepare a proposed GPS Network map for review by the COUNTY. Adequate coordination with Call Sunshine - underground locates will be performed for each location assuring clearance of underground utilities of conflicts prior to any excavations . 23101 06PPL-O'Brien revised-073007 Nme/Ic Indian River County GPS DENSIFICATION PROJECT 2007 July 30, 2007 Page 2 of 5 Reconnaissance The SURVEYOR will reconnoiter published control, along with existing county stations to be Blue Booked. The SURVEYOR will prepare field notes and take digital photography of network stations. Proposed GPS Network Submittal The SURVEYOR will design a GPS Network and prepare a proposed GPS Network submittal for review and approval by Ronnie Taylor and the NGS. Monumentation The SURVEYOR will establish new concrete bell-bottom monuments of sufficient stability to be Blue Booked in the GPS network or perform GPS measurements on existing Indian River County monuments. New monumentation shall be established as inter- visible "pairs" either as a new pair or adding to an existing monument. All network stations will be referenced with three (3) or more witness monuments, and a flexible survey witness post. A minimum of fifteen (15) monuments and a maximum of twenty-five (25) monuments are included in this contract. GPS Measurements The SURVEYOR will use static GPS measurement methods to create a closed geodetic network. This network will have sufficient redundancy to achieve the required project accuracy of First Order as stated in the FGCC publication Geometric Geodetic Accuracy Standards and Specifications for Using GPS Relative Positioning Techniques version 5. 0 dated May 11 , 1988, reprinted with corrections August 1 , 1989. GPS measurements will be performed using up to four (4) Trimble® Dual Frequency GPS receivers. GPS observations will be documented by either sketch , rubbing or photograph. Blue Book Submittal The SURVEYOR will perform computations and adjustments necessary for proper Quality Control / Quality Assurance as they relate to the required accuracies. The SURVEYOR will prepare Blue Book digital files, field documentation, and reports necessary for submittal to, and eventual publication by NGS according to the latest NGS Blue Book specifications: Input Formats and Specifications of the National Geodetic Survey Data Base VOL. 1, dated 1994 and 1998. The horizontal coordinates will be fumished to the COUNTY in U. S. Survey feet; Florida State Plane East Zone (0901 ) relative to the North American Datum of 1983 (NGS adjustment of 1990 or 1999) . The SURVEYOR will prepare a Blue Book project report relating the methods used during the survey and will submit survey for review and publication by NGS. Final Drawings and Deliverables CRCCCH Indian River County GPS DENSIFICATION PROJECT 2007 July 30, 2007 Page 3 of 5 The SURVEYOR will prepare a signed and sealed survey map relating the methods used during the survey, accuracy achieved, and a list of final coordinates in accordance with the "Minimum Technical Standards" for surveying and mapping in the State of Florida as set forth by the Florida Board of Professional Surveyors and Mappers in Chapter 61G17-6, Florida Administrative Code, pursuant to Section 472-027 , Florida Statutes. DELIVERABLES: 1 . ) Supply one ( 1 ) signed and sealed 24" x 36" reproducible Mylar set and one ( 1 ) paper version. Two (2) sets 11 " x 17" (ledger) bound and marked final drawings. One ( 1 ) CD-Rom containing all electronic files relating to this project (in AutoCAD release 2004 or newer version) and PDF format 2. ) Raw data reports of all observations and adjustments pertinent to final product. 3. ) Copy of all field notes pertinent to final product. 4. ) Sheet outline: a. Survey cover sheet will be titled in a similar fashion — Indian River County, GPS/Geodetic Re- Densification Survey 2007 . Drawing and information shall depict monument positions in relationship to underlying County Map as supplied or obtained , with the additional street identifications, landmarks, rivers , etc. This sheet shall include the preparing Surveyor's Certifications and an additional note prominently placed: "For reproductions of this survey contact the Indian River County Surveyor . County Surveyor's name and contact information shall be included . b. An overall control sheet(s) map with a sketch of the control network which consist of a graphic representation of the three-dimensional vector baseline as established between controlling stations and newly established stations. A tabular listing of coordinates obtained from the final fixed (constrained) adjustments of all stations surveyed or used, as control shall be contained on the control sheet or referenced to another sheet. c. The listing shall include latitudes, longitudes; state plane coordinates (S. P. C . ), Northing and Easting with S. P.C. zone and units clearly labeled (i .e. "meters" or U . S . survey foot" , convergence angles and scale factors). An additional column shall be accommodated for the insertion of the recorded PID or other recorded identifiers. The values for the fixed control stations shall be the published values and identified as such. The number of decimal places displayed should reflect an appropriate level of precision for work performed and the positional accuracy shall be stated. d. The receiver make and model number as well as the software brand name and version number used for baseline processing and geodetic adjustment computation shall be identified. Dates representing the span of time during which field observations were taken shall be listed and must be clearly stated on the sheet(s) as to the order and class of survey in accordance with FGCC standards and specifications. The control sheet(s) or referenced sheet(s) shall contain any other pertinent survey data, survey notes, legend , abbreviations, bar scale, etc. e. Individual station sheets (separate re-set and re-observations) depicting one (or two) monuments with Go-To descriptions, individual data tabulation for CREECH Indian River County GPS DENSIFICATION PROJECT 2007 July 30, 2007 Page 4 of 5 each point (as identified above), and sketch of adequate and sustainable reference points (Min 3) as to allow for the re-establishment of the position without instrumentation (distances and bearings) as set in the field. The COUNTY has the option to modify the individual sheets as to enhance or improve upon outline. 5. ) The COUNTY shall prepare its Work Product so that it can be readily used by the COUNTY or other consultants for a variety of purposes. It shall contain all information necessary for an independent third-party surveyor or entity to independently locate and utilize the I . R. H.C. N. (GPS) control network. All final products, drawings, files or information related to this project shall become property of Indian River County and remain so for the use of the County and Public at large. TIME OF COMPLETION The SURVEYOR shall complete the field Monumentation and GPS monumentations within eight (8) weeks of Notice to Proceed from the COUNTY. A preliminary submittal to the COUNTY and the NGS will be completed the second week of December, 2007 . Final acceptance by the NGS and final deliverables to the COUNTY are anticipated to be completed by January 30, 2008. ADDITIONAL SERVICES The SURVEYOR will provide, as requested , additional services that require analyses beyond those described in the above task(s) . These additional services may include, but not limited to: A. Additional surveying services; B. Additional data formatting and submittal to agencies other than specifically stated herein ; C. Access to restricted areas, or remote areas requiring special access and/or security clearance. INFORMATION AND /OR SERVICES PROVIDED BY THE COUNTY The following information and/or services shall be provided to the SURVEYOR by the COUNTY or his representative: A. Florida Department of Environmental Protection (FDEP) "go to" files; B. Map of monuments to be Blue Booked. FEES AND BILLING This proposal, as well as the attached General Contract Provisions , represents the entire understanding between the COUNTY and the SURVEYOR concerning the PROJECT. The FREEEH Indian River County GPS DENSIFICATION PROJECT 2007 July 30, 2007 Page 5 of 5 Lump Sum amount will be determined based upon the amount of monuments submitted to the NGS for Blue Book purposes. Each monument or station submitted will be Two Thousand Fifty Dollars ($2,050.00). This contract is based upon a minimum of fifteen (15) monuments and a maximum of twenty-five (25) monuments. Therefore, fifteen (15) monuments would be a fee of Thirty Thousand Seven Hundred Fifty Dollars ($30, 750.00) and twenty five (25) monuments would be Fifty One Thousand Two Hundred Fifty Dollars ($51,250.00) and quantities between fifteen (15) and thirty (30) will be based upon the aforementioned Two Thousand Fifty Dollars ($2,050.00) per monument Billing will be invoiced PER MONUMENT and on a monthly based on percentage complete for Lump Sum Tasks and for services actually provided for Time and Material (hourly) Tasks. Invoices are payable as per the original Professional Surveying and Mapping contractual agreement between the COUNTY and the SURVEYOR. All remittance should be sent to Creech Engineers, Inc. , P. O. Box 327, Stuart, Florida 34995-0327. TASK FEE TYPE FEE Task 01 — Research / Planning Reconnaissance Proposed GPS Network Submittal Monumentation GPS Measurements $2 , 050 Blue Book Submittal per monument Final Drawings and Deliverables LS NOT To EXCEED Total : $51 ,250. 00 LS: Lump Sum T&E: Time & Materials TNE: Time & Materials - Not-To-Exceed Cancellation of any individual lump sum task by COUNTY prior to completion shall be subject to payment for time and expenses incurred up to point of cancellation. It is understood and agreed that the amounts of money applicable for the performance hereunder shall remain in full force and effect up to and including April 1 , 2008. After said date, the SURVEYOR shall have the right, but not the obligation, to increase any and all fees and expenses contained herein to such levels as may be currently established for similar performances at that point in time. SUMMARY AND AUTHORIZATION The SURVEYOR strives to provide superior, personalized, professional service to our clients. We appreciate this opportunity to present our proposal to the COUNTY. General Contractual Provisions are as per the "Professional Surveying Services Agreement for Annual Surveying and Mapping Services" dated September 16, 2003 and renewed September 19, 2006 between the COUNTY and the SURVEYOR. CRCCCH