HomeMy WebLinkAbout2007-219 7Q
21219
INDIAN RIVER COUNTY
BEACH PRESERVATION PLAN
WORK ORDER NO , 8 TO THE
PROFESSIONAL SERVICES AGREEMENT
BETWEEN APPLIED TECHNOLOGY AND MANAGEMENT, INC.
AND INDIAN RIVER COUNTY, FLORIDA
Pursuant to the Professional Services Agreement (MASTER AGREEMENT) dated
December 13 , 2005 , by and between INDIAN RIVER COUNTY, a political subdivision of the
State of Florida, hereinafter referred to as the COUNTY, and APPLIED TECHNOLOGY AND
MANAGEMENT, INC . , with a Florida office in WEST PALM BEACH, FL . , hereinafter
referred to as the CONSULTANT, this WORK ORDER No. 8 is an extension of and hereby
becomes a part of the MASTER AGREEMENT as follows :
SECTION I - PROJECT DESCRIPTION
Services included in this Work Order are specified in the attached Scope of Work
included as Exhibit "A"
SECTION II - COUNTY OBLIGATIONS
The COUNTY agrees to provide the CONSULTANT with the following material, data,
or services as required in connection with the work to be performed under this Work Order:
A. Currently available studies, survey drawings, plans, calculations, and other data pertinent
to the Project.
B . Review and comment on CONSULTANTS work in a timely fashion.
SECTION III SCOPE OF SERVICES
CONSULTANT will provide services as specified in the attached Scope of Work included as
Exhibit "A"
SECTION IV - TIME FOR COMPLETION
After the COUNTY issues a written authorization to proceed, all work shall be completed
on or before November 30, 2007 as set forth in Exhibit "C" unless project delays extend the time
of completion.
G:\WESTPALMBEACH SHARES\SHARED\PROPOS.ALS\INDIAN RJ VER COUNTY\WORK ORDER 8 - SECT 1 & 2 PHASE 11
SECTION V COMPENSATION
The COUNTY agrees to pay, and the CONSULTANT agrees to accept fees for services
rendered according to the attached Cost Proposal included as Exhibit `B".
SECTION VI - PARTIAL PAYMENTS
The COUNTY shall make monthly partial payments to the CONSULTANT for all
authorized work pertaining directly to this project performed during the previous calendar month
The CONSULTANT shall submit invoices monthly for services performed and expenses
incurred pursuant to this Agreement during the prior month.
The CONSULTANT shall submit duly certified invoices to the Director of the Public
Works Department. For lump sum line items, the amount submitted shall be the prorated amount
due for all work performed to date under this phase, determined by applying the percentage of
the work completed as certified by the CONSULTANT, to the total due for this phase of the
work. For each invoice, the CONSULTANT shall certify that the total invoice amount is
correct.
The amount of the partial payment due the CONSULTANT for the work performed to-
date under these phases shall be an amount calculated in accordance with the previous
paragraph, less ten percent ( 10%) of the invoice amount thus determined, which shall be
withheld by the COUNTY as retainage, and less previous payments.
The ten percent ( 10%) retainage withheld shall be paid in full to the CONSULTANT by
the COUNTY, within forty-five days after the date of final acceptance of the work by the
Director of Public Works.
Billings shall be payable in accordance with the provisions of the Local Government
Prompt Payment Act, Florida Statutes section 218.70 et. seq. at not less than monthly intervals. No
payment shall be made unless the Public Works Director has received and approved the work
products required under the "Scope of Services" herein.
G:\WESTPALMBEACH SHARES\SHARED\PROPOSALSUNDIAN R1VER COUNTY\WORK ORDERS - SECT 1 & 2 PHASE 11
SECTION VII - RELATIONSHIP TO MASTER AGREEMENT AND
LAWS OF FLORIDA
Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any WORK ORDER
shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed
to be incorporated in each individual WORK ORDER as if fully set forth herein.
IN WIN v ESS WHEREOF the parties hereto have executed these presentsy is ��
—
,,. a day of 4unr- 2007 .
W� APPLIED TECHNOLOGY INDIAN RIVER COUNTY, FLORIDA
AND MANAGEMENT, INC. BOARD OF COUNTY COMMISSIONERS
400 S. AUSTRALIAN AVE.
WEST PALM BEACH, FL 33401
BY: f
Michael Jenkins, Ph.D . Gary C . Wh eley,
Coastal Team Leader Chairman
JEFFREY K. BARTON, CLERK
Attest:
APPROVED
B .
seph . Baird, County Administrator
Approved as to form and le 1
su > ci cy:
E
Marian E. Fell
Assistant County Attorney
G\WESTPALMBEACH SHARES\SHARFD\PROPOSALS\INDIAN I5VER COUNTY\WORK ORDER 8 - SECT 1 & 2 PHASE B
CONM \AIM WOKKUKOLKS.UUI.
EXHIBIT "A"
SCOPE OF SERVICES
G9WESTPALMBEACH SHARES\SHARED\PROPOSALS\INDIAN I#VER COUNTY\WORK ORDER 8 - SECT I & 2 PHASE If
CUNSIIAIM WUKKUK0EK6.DUO
Attachment A — Scope of Services
June 2007
Work Order 8
Indian River County Beach
Sectors 1 & 2 (Ambersand )
Construction Phase II Services and Post-Construction Monitoring
INTRODUCTION
The sand placement for the limited renourishment of the Ambersand project was broken into two
phases. Phase I , placement of sand from the Sebastian Inlet Sand Trap , was performed under a
FDEP partial notice to proceed (NTP), and allowed for placement of sand dredged from the
Sebastian Inlet sand trap to be placed on the dry beach (landward of the MHW line). The Phase I
portion of the project was completed in May 2006 under contract with Great Lakes Dredge and
Dock, Inc. (GLDD).
Biological Monitoring will be performed this summer, and it is anticipated that the FDEP will issue
the County a full NTP to complete Phase II of this project. Phase II will place approximately
160,000 c.y. from the offshore borrow site , resulting in a total construction volume of
approximately 258,000 c.y. This Work Order and Scope of Services will also provide the County
with the necessary support and coordination to complete construction , necessary monitoring (as
required by the project permits), construction phase administration and post-construction services
to fulfill permit requirements.
Task 1 Phase II Design Revisions
Field directives were issued to GLDD and its subcontractor to enable placement of the contract
volume for the Sebastian Inlet sand trap dredging . Field changes were made to the construction
template such that placed material would remain landward of the MHW line . ATM will process the
contractor's surveys and revise the construction templates for Phase II of the project.
ATM will deliver revised Construction Plans to the County and Contractor.
Task 2 Site Inspections and Meetings
ATM will perform site inspections and conduct weekly progress meetings. It is anticipated that
the contractor will commence sand placement in November or December of this year. ATM will
conduct weekly inspections and conduct on-site progress meetings once mobilization
commences. Prior to the contactor's mobilization , ATM will conduct weekly conference calls for
a month prior to mobilization . The budget for this task also includes an allowance for contractor
coordination and review of the contractor's requests for payment.
ATM will prepare and provide the County with meeting notes for each weekly conference call
and meeting .
Task 3 Agency Coordination and Project Quality Control
ATM will provide federal and state agency coordination as needed . Due to the nearshore
hardbottom , the regulatory agencies interest in this project will require significant coordination
and interaction , and ongoing coordination and updates will be provided . This task will also allow
for proactive coordination with the regulatory agencies should any project permit related or
regulatory issues arise during construction or though the County's Substantial Completion .
ATM will request permit modifications to extend the permit expiration date (the issued permit
expires on October 23 , 2007) to allow a sufficient amount of time for the contractor to complete
construction activities.
ATM will provide the County updates via e-mail of any significant conversations or e-mail
exchanges with the regulatory agencies , and will be billed on a time and materials basis. At
ATM 's discretion , Coastal Eco-Group , Inc. (CEG ) may be consulted on a time and materials
basis .
Under this task, ATM will perform quality control and quality assurance measures to ensure that
all submittals and agency coordination meet ATM's and the County's standards for reporting .
All documents will be peer-reviewed internally by ATM staff, and provided to the County for
comment.
Task 4 Sediment Sampling and Reporting
Per permit requirements , sand samples need to be collected and analyzed . Sand samples (two
replicate) need to be collected at two cross-shore locations at each '/z monument station (e .g . ,
R-51 R-5 .5, R-6 , etc . ) upon the County's acceptance of the pay section . The samples will be
collected by ATM staff as part of the site visit (Task 2) . ATM will be in close coordination with
County staff regarding collection of the samples . Collected samples will be provided to and
analyzed to ASTM standards by a qualified lab (SEA).
ATM will provide the necessary regulatory agencies and the County with the laboratory analysis
of the sand samples .
Task 5 Pre-Construction (Phase II) Biological Monitoring
To obtain a NTP from FDEP, biological monitoring of the nearshore resources must be
conducted . Continental Shelf Associates, Inc. (CSA) will perform the biological monitoring . CEG
will perform required 2n party quality assurance of the monitoring data , and ATM will perform
necessary quality control on the reporting of the data . Work will include establishing and
surveying the remaining 3 transects at R-5, R-8 , and R-22 , collecting quadrat and sediment
thickness data along the eight project transects, and surveying the nearshore edge of hardbottom
between R-4 and R-12. ATM will snorkel with CSA for 1 day to observe data collection methods ,
ensure that data collection methods meet the protocol , and to observe the overall extent and
condition of the nearshore hardbottom .
ATM and CEG will coordinate with FDEP and USACE on nearshore conditions and efforts
undertaken as part of this task. The consultants and the County will have weekly teleconferences
to coordinate efforts.
ATM and CSA will provide the County with regular updates via e-mail or teleconferences of the
field efforts, and a report presenting the data and an analysis of the data .
Task 6 Post-Construction Physical Monitoring Report
ATM will analyze the data and prepare a post-construction report. The report will include
reporting of the pre-and post-construction surveys of the beach profiles and borrow site. ATM will
analyze the data for placed sand , shoreline and volume changes and the post-project condition of
the borrow site . ATM will provide the FDEP with aerial photography ( rectified and geo-
referenced). ATM will prepare the Post-Construction Physical Monitoring Report as necessary.
The County will provide ATM with comments to a draft version , and ATM will distribute the report
as necessary .
It is anticipated that the beach profile and borrow site surveys will be performed by the contractor.
The aerial photography will be conducted under a separate work order.
ATM will provide the County with one draft report for review, and distribute final copies to the
County and regulatory agencies.
Future Tasks
The issued FDEP and USACE permits require physical and biological monitoring of the project for
a minimum of three years. It is assumed that the monitoring requirements will not change, and
estimated fees are based on the relevant tasks of this Scope of Work with a 5% increase to
account for estimated increases for labor and equipment rates. Since beach profile and borrow
site surveys were not a part of this scope, comparable fees were used in the estimate of future
monitoring .
EXHIBIT `B '
COST PROPOSAL
G:\WESTPALMBEACH SHARES\SHARED\PROPOSALSJNDIAN P5VER COUNTY\WORK ORDER 8 - SECT 1 & 2 PHASE II
CUNh] AAIM WOKK UKUEK S.UOC
Attxhment B
Work Order 8 - Attachment B
Sectors 1 & 2
Construction Phase II and Post-Construction
ATM Total labor Total Task
Task Description and Breakdown Total Subcontractor and Other Direct
Costs Budget
Task 1 Phase II Design $0 $ 13 , 104 $ 13 , 104
Task 2 Site Inspections and Mtgs. $0 $23,602 $23 ,602
Task 3 Agency Coordination $0 $ 12, 054 $ 12 , 054
Task 4 Sediment Sampling and Reporting $10,472 $3,444 $ 13, 916
Task 5 Pre-Const. Biol . Mon. $ 186,491 $ 142964 $2012455
Task 6 Post-Const. Ph s. Mon. and Report $0 $29 , 127 $29, 127
ITotal TaskOrder Costs $ 196,963 $96,295 $293,258
Future Tasks
Post-Construction Year-0 Biological Monitoring (Summer 2008) $221 ,600. 57
Post-Construction Year- 1 Physical Monitoring (including Surveying) $60, 039.70
Post-Construction Year- 1 Biological Monitoring $243,760.62
Post-Construction Year-2 Physical Monitoring (including Surveying) $66 ,043 .67
Post-Construction Year-2 Biological Monitoring $268 , 136.68
Post-Construction Year-3 Physical Monitoring (including Surveying) $72 ,648. 04
Post-Construction Year-2 Biological Monitoring
EXHIBIT `U
Project Schedule
G:IWESTPALMBEACH SHARESISHARED\PROPOSALS\INDIAN P6VER COUNTY\WORK ORDER 8 - SECT 1 & 2 PHASE II
CUNM IA I 'M WUKKUKVLK6.000
Attachment C - Schedule
June 2007
Work Order 8
Indian River County Beach
Sectors 1 & 2 (Ambersand )
Construction Phase II Services and Post-Construction Monitoring
Task Estimated Date of
Completion/Deliverable
1 Phase II Design Revisions September 2007
2 Site Inspections and Meetings December 2007
3 Agency Coordination and Project December 2007
Quality Control
4 Sediment Sampling and December 2007
Reporting
5 Pre-Construction (Phase II ) August 2007
Biological Monitoring
6 Post-Construction Physical February 2008
Monitoring Re ort