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Home My WebLink About2007-257 WORK ORDER NUMBER 08 This Work Order Number 08 is entered into as of this _ day of 2007 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of 10 August , 2004 ("Agreement" ) , by and between Indian River County Solid Waste Disposal District , a dependent special district of Indian River County, Florida , whose address is c/o Indian River County Utilities Department, 1840 25th Street, Vero Beach , Florida 32960 ( " DISTRICT" ) and Geosvntec Consultants . Inc. (" CONSULTANT" ) . The DISTRICT has selected the Consultant to perform the professional services set forth on Attachment 1 , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Attachment 2 , attached to this Work Order and made a part hereof by this reference . The Consultant will perform the professional services within the timeframe more particularly set forth in Attachment 1 , attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above . CONSULTANT GEOSYNTEC CONSULTANTS, INC . INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT a � � - , - By By: ' > Thomas A. Peel, Ph. D. , Vice President GaPy ,G bel&, Chairman Attest: J . K. B r n , Clerk of Court By: Deputy Jerk P i proved : A . aird , County dministrator P o ed a to form an al sufficiency: an E . Fell , Assis Co y rney xL07I 19/JL700s7.doc ATTACHMENT 1 PROFESSIONAL SERVICES 2258 Riverside Avenue Geosyntec Jacksonville, Florida 32204 PH 904.388.8821 8. 8163 Consultants FAX 904.38ec.com consultants 1. www.Geosyntec.com 19 June 2007 Mr. Himanshu Mehta, P. E. Assistant Managing Director Solid Waste Disposal District Indian River County 1325 74`h Avenue SW Vero Beach, Florida 32968 Subject: Proposal for Engineering and Consulting Services for Landfill Gas-to-Energy Project Solicitation Indian River County Class I Landfill Vero Beach, Indian River County, Florida Dear Mr. Mehta: Geosyntec Consultants (Geosyntec) is pleased to submit this proposal to the Indian River County (IRC) Solid Waste Disposal District (SWDD) for providing engineering and consulting services for assisting SWDD to solicit proposals for a landfill gas-to-energy (LFGTE) or landfill gas (LFG) utilization from the Class I Landfill at the IRC Landfill (IRCL) facility located in Vero Beach, Indian River County, Florida. The proposal was prepared in response to a 3 April 2007 e- mail request from Ms . Polly Kratman of SWDD to Dr. Kwasi Badu-Tweneboah. P . E . of Geosyntec. Geosyntec has prepared this proposal as Attachment I under Work Order No. 08 for the Continuing Contract Agreement for Professional Services between IRC SWDD and Geosyntec, dated 10 August 2004 . The remainder of this proposal presents : (i) project background; (ii) proposed scope of work; (iii) budget estimate; and (iv) schedule. PROJECT BACKGROUND The IRCL facility is located in southern Indian River County, east of Interstate 95, south of Oslo Road, and west of Rangeline Road in Vero Beach, Florida. The SWDD operates both the Class I Landfill and Construction and Demolition Debris (C &D) disposal facility at the IRCL facility. The Class I Landfill includes Segment 1 , Segment 2, and an Infill area located between Segment I and Segment 2 . Segment 1 is approximately 20 acres, unlined , and was initially closed in 1990. Segment 2 and the Infill area are approximately 38 acres in total footprint, lined and currently receiving Class I waste (i . e., municipal solid waste (MSW)). xL07119/JL70087_doc engineers I scientists I innovators Mr. Himanshu Mehta, P. E . 19 June 2007 Page 2 The IRCL Class I Landfill has a voluntarily-installed gas collection and control system (GCCS) that actively collects gas from Segment 1 , Segment 2, and the Infill area. The GCCS covers the entire closed area and portions of the active area of the landfill, and terminates with a control system consisting of a blower followed by a flare. The GCCS is presently collecting and flaring approximately 750 standard cubic feet per minute (scfm) of LFG . This quantity is expected to increase as the LEG collection system is expanded to the uncontrolled areas of the landfill cell . The SWDD desires to enter into a partnership arrangement with a qualified private entity, selected through a competitive bid, to implement and operate a LFGTE recovery system or LEG utilization system at the IRCL facility. The selected entity will be expected to finance, build and operate the energy recovery facility, and compensate SWDD for the LEG. To proceed expeditiously with the implementation of this plan, SWDD intends to retain consulting services to support its effort to define the project scope and projections, to identify alternative suitable energy markets and to administer the procurement mechanism to select and contract with a third- party entity to implement and operate the LFGTE or LFG utilization facility. This Work Authorization addresses Geosyntec' s understanding of the scope of services required to support SWDD in developing this project. PROPOSED SCOPE OF WORK Geosyntec anticipates this project will be performed under two main phases : (i) Procurement Phase ; and (ii) Construction Phase. The scope of services for the Procurement phases consists of four tasks as described in detail below . The scope of services and budget estimate for the Construction phase is not included iD this Work Authorization. Geosyntec will provide SWDD with the scope of services and budget estimate after award of contract and prior to construction. The four tasks for the Procurement phase consist of the following: • Task 1 : General Consulting/Meeting Support/Project Management; • Task 2 : LFG Generation, Projections and Energy Content ; • Task 3 : Identify and Quantify Suitable Energy Markets ; and • Task 4 : Preparation of RFP and Support during Procurement. Each of these tasks is described in detail below. XL071I9/1L70087.do engineers I scientists I innovators Mr. Himanshu Mehta, P.E . 19 June 2007 Page 3 Task 1 : General Consulting/Meetine Support/Project Manaeement Task 1 consists of three components : general consulting, meeting support, and project management. Geosyntec will provide SWDD with consulting services necessary to initiate the project and attend kick-off and in-progress review meetings with SWDD . Geosyntec will prepare presentation graphics and other documents required to support the meetings and project coordination activities . A kickoff meeting with SWDD is proposed before the start of project activities so that the specific project requirements can be discussed. If required by SWDD, Geosyntec will prepare for and attend a meeting with the SWDD Board to explain the project scope and budget requirements. Geosyntec will also schedule and attend review meetings with SWDD as necessary during the course of the project. Following each meeting, Geosyntec will prepare meeting minutes that document decisions reached in the meetings. Project management activities will include : budget and schedule tracking, invoice review, and project communications, including the preparation of a monthly progress report. The project report will include a description of the activities completed during the month and planned activities for the following month. In addition, the progress report will identify any technical or administrative issues that require SWDD ' s attention and the current status of the budget and schedule. For the purpose of this budget estimate, Geosyntec has included three meetings : (i) one kickoff meeting with SWDD; (ii) one in -progress review meeting with SWDD; and (iii) one meeting with the SWDD Board, if requested by SWDD . Other required project meetings will be performed under the appropriate task. Task 2 : Landfill Gas Generation Projections and Eneray Content This task consists of the following activities : • perform a site visit to the IRCL to inspect the GCCS and recording equipment (this will be performed as part of the kick-off meeting under Task 1 ) ; • review and assemble historic information about the GCCS and the landfill ; XL07119gL70087.doc enghicers I scientists I innovators Mr. Himanshu Mehta, P . E . 19 June 2007 Page 4 • prepare estimates and 20-year projections of the quantity and quality of gas generated by the GCCS ; • obtain a sample from the landfill gas and perform composition analysis including siloxane and sulfur, etc. ; • review SWDD and County data such as fuel records to calculate annual carbon emissions from County-owned facilities; and • perform calculations to quantify and project carbon emission reductions due to the operation4of the GCCS . Task 3 : Identify and Quantify Suitable Energv Markets Geosyntec will evaluate a variety of potential energy conversion options predicated on the LFG generation and recovery analysis, facility logistics, potential energy end-users, and local energy market considerations . Based on a preliminary review of available information, medium Btu (i . e. direct use of the LFG with minimal conditioning) and electrical generation appear to be potentially viable options . Medium Btu projects could include, for example, use at an off-site facility in a boiler to displace natural gas or fuel oil. Options for electrical generation could include : • Internal use at the landfill site; • Adjacent correctional facility; • Electric utility (i . e. Florida Power and Light) ; and • Combination of the above markets . 'rhe maximum power output that can be recovered from the LFG is expected to exceed the loads of the first two energy market alternatives. In the event that any one of the two alternatives is selected as the energy market, LFG with energy in excess of the selected alternative load may have to be flared. X1,071 19AL70087.doc engineers I scientists I innovators Mr. Himanshu Mehta, P.E. 19 June 2007 Page 5 Geosyntec will investigate the supply of electric power to the following market alternatives : • landfill site alone; • correction facility alone; • landfill site and electric utility; • correctional facility and electric utility; • electric utility alone; and • other direct uses such as biofuel . For each of the potential technologies, Geosyntec will evaluate the technical and economic feasibility of these options for use by SWDD . This will include: • suitability for the LFG generation rate and composition at the landfill; • potential air permitting requirements; • local energy market considerations : • will the local utility purchase electricity from a LFGTE project, and if so what would be a likely purchase price; • will the local utility wheel electricity to a non- adjacent user; and • is "over the fence" transmission of electricity permitted ; • proximal potential end-users (including on-site) ; • a capital cost estimate, including: • engineering and design; • developer procurement; • equipment procurement ; and xL07I 1 ML70087.doc engineers I scientists I innovators Mr. Himanshu Mehta, P. E. 19 June 2007 Page 6 • facilities construction; • an operations and maintenance (O&M) cost estimate; and • a revenue model . For the identified potential electricity and or other end use options, Geosyntee will meet with representative of each of the alternative energy markets to obtain information on their electric energy needs, including tie-in locations, current and future electric energy requirements, capacity needs and energy and capacity charges . As part of this task, Geosyntec will also review relevant air regulations as they apply to the LFGTE options being considered to identify any potential obstacles to permitting any of these options. For example, air regulations may limit the rates of emissions of certain compounds, which in turn may put limits on the volume of LFG that may be utilized for the LFGTE project or the technology used for the LFGTE project (i .e. , internal combustion engines versus microturbines) . Task 4 : Preparation of RFP and Support During Procurement Geosyntee will draft a project announcement and a Request for Proposal (RFP) document and present it to SWDD and the IRC Purchasing Department for review and comment . We will also assist SWDD, if necessary, to explain the procurement details to its Board to enlist its approval of the project . We assume that the IRC Purchasing Department will be responsible for the publication of the announcement. Geosyntec will reproduce the RFP document and distribute it to interested parties . We will also assist SWDD to administer the entire procurement process including: • attending one pre-proposal meeting for the RFP ; • coordinating responses to technical and legal questions that are received while the RFP is under procurement; • preparing meeting minutes and addenda to the RFP , as necessary; XL07119/JL70087 .doc en.aineers I scientists I innovators Mr. Himanshu Mehta, P . E. 19 June 2007 Page 7 • reviewing proposals received by the IRC Purchasing Department and making our recommendations regarding the strengths and weaknesses of each proposal as well as our opinion regarding the most qualified proposer; and • assisting SWDD in selecting the most qualified entity, including reviewing the Contract Agreement between IRC and the selected entity. BUDGET ESTIMATE A budget estimate for the scope of work outlined in Tasks 1 through 4 under Phase 1 (Procurement Phase) of this proposal is summarized in the following table, and a detailed budget estimate is provided as Attachment 2 . Task 1 — General Consulting/Meeting Support/Project Management S20,213 Task 2 — LFG Generation, Projections and Energy Content $ 201571 Task 3 — Identify and Quantify Suitable Energy Markets $ 25007 Task 4 — Preparation of RFP and Support During Procurement $455469 TOTAL (estimated) $ 111 ,360 Geosyntec will not exceed the cost estimate without prior approval and written authorization from SWDD . SCHEDULE Geosyntec will be available for a kick-off meeting and site visit within two weeks of authorization to proceed (ATP) from SWDD . During the kick-off meeting, Geosyntec will conduct a site visit to inspect the GCCS and recording equipment and collect all necessary data and information (including flare manufacturer' s operation manual) for review . Task 2 will be completed within six weeks of ATP . Task 3 will be performed shortly after completion of Task 2. Geosyntec anticipates issuing the draft project announcement and RFP document, under Task 4 within six months of ATP . XL07I 19nL7oo&7.doc engineers I scientists I innovators Mr. Himanshu Mehta, P. E. 19 June 2007 Page 8 CLOSURE Geosyntec appreciates this opportunity to offer our services to this unique project. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal . Please return one signed work authorization to Dr. Badu-Tweneboah' s attention . Please call the undersigned with questions you may have as you review this proposal . Sincerely, 1 ~� O/ G 1 1 Kwasi Badu-Tweneboah, Ph. D . , P . E. .� Associate Attachments Copies to : Jay Beech, Ph. D . , P . E. (Geosyntec) Tom Peel , Ph. D . (Geosyntec) XL071 19/JL70087.doc engineers I scientists I innovators ATTACHMENT 2 FEE SCHEDULE Table 1 BUDGET ESTIMATE PROFESSIONAL SERVICES FOR LFGTE PROJECT SOLICITATION INDIAN RIVER COUNTY CLASS I LANDFILL TASK 1 , PHASE 1 : Project Management and Meetings ITEM BASIS RATE QUANTITY ESTIMATED BUDGET a. Principal hr $ 185 0 $0 b. Associate hr $ 160 63 $ 10,080 c. Senior Professional hr $ 142 0 $0 d. Project Professional ffhr $ 109 27 $2 ,935 e. Professional $ 89 0 $ 0 £ Senior Staff Engineer $ 82 0 $0 g. Staff Engineer S68 30 52,054 Subtotal Professional Services $ 15,070 a. CADD Designer hr $95 0 $0 b. Senior CADD Operator hr $ 91 6 $546 c. Drafter/CARD Operator hr $ 54 8 $432 d. Technical/Administrative Assistant hr $70 4 $ 281 e. Technical Word Processor hr $66 0 $ 0 f. Clerical hr $42 45 S1 ,901 Subtotal Technical/Administrative Services $3, 159 a. Lodging day $ 100 6 $ 600 b . Per Diem day $21 6 $ 126 c . Communications Fee 3% labor 0 . 03 187229 $547 d. CADD Computer System hr $ 15 14 $ 210 e. Vehicle Rental day $75 .00 6 $450 f. 8 .5 "xlI " Photocopies each $0. 12 120 $ 14 g . CADD Drawings each $3 12 $ 36 Subtotal Reimbursables $ 1,983 XL071191JL70089/Final Budgetxls Geosyntec Consultants Table 2 BUDGET ESTIMATE PROFESSIONAL SERVICES FOR LFGTE PROSECT SOLICITATION INDIAN RIVER COUNTY CLASS I LANDFILL TASK 2, PHASE 1 : LFG Generation, Projections and Energy Content ITEM BASIS RATE QUANTITY ESTIMATED BUDGET a. Principal hr $ 185 2 $370 b. Associate hr $ 160 18 $2, 880 c. Senior Professional hr $ 142 0 $0 d. Project Professional hr $ 109 34 L$2X6 e. Professional hr $89 26 f Senior Staff Professional hr $82 0 g . Staff Professional ensherae $68 48 Subtotal Professional Services a. CADD Designer hr $95 0 $ 0 b. Senior CADD Operator hr $91 12 $ 1 ,092 c. Drafter/CADD Operator hr $ 54 0 $0 d. Technical/Administrative Assistant hr $70 0 $0 e. Technical Word Processor hr $66 6 $395 I. Clerical hr S42 6 $253 Subtotal Technical/Administrative Services $ 1 ,740 02M Effm a. I,odging day $ 100 2 $200 b. Per Diem day $21 2 $42 c . Communications Fee 3 % labor 0 . 03 $ 14,300 $429 d. CADD Computer System hr $ 15 12 $ 180 e. Vehicle Rental day $ 75 2 $ 150 I. Laboratory Analysis LS $5 ,000 1 $ 5 ,000 g . 8 .5 "xlP Photocopies each $0 . 12 17000 $ 120 h . CADD Drawings each $ 3 50 $ 150 Subtotal Reimbursables $6,271 XL07119/JL70089/Final 8udget.xls Geosyntec Consultants Table 3 BUDGET ESTIMATE PROFESSIONAL SERVICES FOR LFGTE PROJECT SOLICITATION INDIAN RIVER COUNTY CLASS I LANDFILL TASK 3 PHASE 1 : Identify and Quantify Suitable Energy Markets ITEM BASIS RATE QUANTITY ESTI.MATED BUDGET a. Principal hr $ 185 4 $740 b . Associate hr $ 160 44 $7 ,040 c. Senior Professional hr $ 142 12 $ 17700 d. Project Professional hr $ 109 44 $4 ,784 c. Professional hr $89 24 $2, 147 f. Senior Staff Professional hr S82 0 $0 g . Staff Professional hr $68 48 $3,287 Subtotal Professional Services $19,698 a. Site Manager/Construction Manager hr S81 0 $ 0 b . Senior Engineering Technician hr $60 0 $0 c . Engineering Technician hr S47 0 $0 d. Senior CADD Operator hr S91 20 $ 1 ,819 e . Drafter/CADD Operator for S54 16 $ 864 f. Technical/Administrative Assistant hr $70 4 $281 g. Technical Word Processor hr $66 10 $ 659 h. Clerical hr $42 8 $338 Subtotal Technical/Administrative Services $35961 a. Lodging day $ 100 0 $0 b. Per Diem day $21 0 SO c. Communications Fee 3 % labor 0.03 $23 ,659 $710 d. CADD Computer System hr $ 15 36 5540 e. Vehicle Rental day $75 0 SO L 8 .5 "xl I " Photocopies each $ 0. 12 400 $48 g . CADD Photocopies each $3 50 S150 Subtotal Reimbursables $ 1 ,448 s XL07119/JL70087/Final Budget.xls Geosyntec Consultants Table 4 BUDGET ESTIMATE PROFESSIONAL SERVICES FOR LFGTE PROJECT SOLICITATION INDIAN RIVER COUNTY CLASS I LANDFILL TASK 4, PHASE 1 : Preparation of RFP and Su ort During Procurement ITEM BASIS RATE QUANTITY ESTIMATED BUDGET a. Principal hr $ 185 10 $ 1 ,850 b. Associate hr $ 160 65 $ 10,400 c. Senior Professional hr $ 142 24 $3,400 d. Project Professional hr $ 109 80 $83698 e. Professional hr $89 40 $ 33579 f Senior Staff Professional hr $ 82 80 $ 6,526 g . Staff Professional hr $ 68 80 $57478 Subtotal Professional Services $399931 a. Site Manager/Construction Manager hr S81 0 $0 b. Senior Engineering Technician hr $60 0 $0 c. Engineering Technician hr $47 0 $ 0 d. Senior CARD Operator hr $ 91 0 $0 e. Drafter/CADD Operator hr $ 54 16 $ 864 f Technical/Administrative Assistant hr $70 10 $702 g. Technical Word Processor hr $66 16 $ 1 ,054 h. Clerical hr $42 8 $338 Subtotal Technical/Administrative Services $29958 IN a. Lodging day $ 100 4 $400 It. Per Diem day $21 4 $ 84 c. Communications Fee 3 % labor 0.03 $42,889 $ 1 ,287 d . CADD Computer System hr $ 15 16 $ 240 e . Vehicle Rental day $ 75 4 $ 300 f 8 . 5 "x11 " Photocopies each $0 . 12 11000 $ 120 g. CADD Photocopies each $ 3 50 $ 150 Subtotal Reimbursables $2,581 0 XL07119/JL70087/Final Budget .xls Geosyntec Consultants